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Attendance Procedures Day 1

Attendance Procedures Day 1. Step 1 Attendance Clerks will provide Teachers with their attendance roster(s) from Lynx that include the student’s name and student ID. Print rosters from Lynx on Friday, August 20, 2010 and place them in the teacher’s boxes. Step 2

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Attendance Procedures Day 1

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  1. Attendance ProceduresDay 1 • Step 1 Attendance Clerks will provide Teachers with their attendance roster(s) from Lynx that include the student’s name and student ID. Print rosters from Lynx on Friday, August 20, 2010 and place them in the teacher’s boxes. • Step 2 Teachers will mark students that are “No Shows” with an “X” on the attendance roster from Lynx. Teachers will submit attendance roster (with signature) to Attendance Clerk for processing as soon as student attendance is collected after the ADA snapshot time. It is important that attendance marks are accurate for accountability.

  2. Attendance ProceduresDay 1 • Step 3 Attendance Clerks will fill out the Daily Enrollment Count Sheet (Warm Body Count) for their campus (Secondary schools will use 2nd Period Rosters) and submit it to the Department of Technology by 12:00 p.m. This will only be done the first day of classes. The enrollment count report for the Superintendent’s report will be generated using the student enrollment counts that are in the Tyler Technologies System. It is important that all campuses deactivate “no show” students on a daily basis so that the Superintendent’s enrollment count report is accurate. • Step 4 Attendance Clerks will deactivate students that are marked with an “x” from EDP as soon as possible but definitely before leaving for the day. This will impact the Daily Enrollment Count that is submitted to the Superintendents Office. 1) Deactivate Student DA-04-01-Campus-03-Y-01-N-Y Enter Student ID 2) Remove Student Schedule SS-13-21 * It is important to remember to keep a copy of all student schedules in the event the student returns to campus a few days later.

  3. Attendance ProceduresDay 1 • Step 5 Conduct the Collect and Post Process DA-15-24 * Remember to make sure that all Teachers have submitted attendance. • Step 6 Submit the list of “No Show” students “Inactive Student List” to Attendance Officers and other office staff to assist in looking for “No Show” students. DA-08-07

  4. Attendance ProceduresTuesday, Wednesday, Thursday, & Friday • Step 1 The Lynxsystem will be available for teachers to report attendance. Teachers must accurately report all attendance from this date on. Accountability and accuracy is important, therefore all staff responsible for students in their classroom instruction must report accurate information using the Lynx system. Any student that was marked the previous day as “No Show” – with an X- w should not appear on the teacher’s Lynx class roster.

  5. Attendance ProceduresTuesday, Wednesday, Thursday, & Friday • Step 2 Any student returning to your campus after the first day of class must be re-activated/re-enrolled in the Tyler Technologies system. Two things need to be addressed: Entry Date must reflect the date the student is being enrolled and, Previous schedule must be re-inputted by Registrar/Attendance Clerk as per pre-printed schedule • Step 3 Follow Lynx/Tyler collect and post procedures to account for all attendance at campus. Conduct the collect and post process: DA-15-24 * Remember to make sure that all Teachers have submitted attendance.

  6. Attendance Procedures for UISD TEACHERS 1st Day Only • Step 1 • Using your printed roster for your class, you will indicate with an “X” only those students that are not physically present in your class(es). This is a “No Show” student for your class(es) for thisday only. • Step 2 • Sign the attendance roster and submit it to your Attendance Clerk at the time designated by your campus administration.

  7. Attendance Procedures for UISD TEACHERS 2nd Day and Beyond (Lynx) • Step 1 • Using Lynx system, you will select and press the absent button for those students that are not present. Then press ”submit”. You have now officially submitted your attendance to your school attendance office. Please do so by the required time on a daily basis. See your Attendance Clerk if you need to correct any absences you may have inadvertently posted. • Step 2 • If a student is in your class and is not on a roster in Lynx, please ask student for a copy of his/her schedule or verify that the student is scheduled for your class. If student is scheduled to be in your class notify your Attendance Clerk that the student has been officially enrolled in your class and needs to be added to your Lynx roster by next day. Repeat this procedure for the entire year. Congratulations, we are now officially taking attendance the second day of school!!

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