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Ohio’s Progress on the Maintenance of Demographic Data on PCSA Prospective Adoptive Families August 2005

Ohio’s Progress on the Maintenance of Demographic Data on PCSA Prospective Adoptive Families August 2005. Developed for: Adoption Services Section Office for Children and Families Ohio Department of Job and Family Services By: Hornby Zeller Associates, Inc. Purpose.

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Ohio’s Progress on the Maintenance of Demographic Data on PCSA Prospective Adoptive Families August 2005

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  1. Ohio’s Progress on the Maintenance of Demographic Data on PCSA Prospective Adoptive FamiliesAugust 2005 Developed for: Adoption Services Section Office for Children and Families Ohio Department of Job and Family Services By: Hornby Zeller Associates, Inc.

  2. Purpose • Ohio’s Program Improvement Plan calls for steps to better assure FACSIS information regarding resource families is accurate and up-to-date. • Why? • Ohio must have in place a process for ensuring diligent recruitment of potential foster and adoptive families that reflect the ethnic and racial diversity of children for whom homes are needed (PIP Item #44). • Without adequate data, it is difficult to measure progress toward that goal. • This presentation shows the progress toward data improvement made in SFY 2005.

  3. Methodology • In SFY 2005, the ODJFS Quality Assurance vendor developed county-specific lists of prospective adoptive families* with missing demographic data. • Quarterly Missing Demographic Data reports were distributed in September and December 2004 and March and June 2005. • Public children services agencies are tasked with updating these records. *While PIP Item #44 refers to both foster and adoptive families, prospective adoptive families are the focus of the Missing Demographic Data reports.

  4. Progress: Race (FACSIS Event 814 and 818) • Almost all records contain the race of the primary caregiver. • While this is true, the proportion of records with race recorded is declining over time. • - As of June 2005, 120 of the 2,233 prospective adoptive families in FACSIS are missing the race of the primary caregiver.

  5. Entering Race Data in FACSIS • FACSIS events 814 and 818 are the events PCSAs enter to record race. • FACSIS events 274 and 276 are the events PCPAs and PNAS enter to record race. • Instructions on how to enter race data are in the Micro-FACSIS Usage Document at: http://jfs.ohio.gov/ocf/FACSIS/usage/Adoption.pdf

  6. Progress: Ethnicity (FACSIS Event 814 and 818) • Again, a large proportion of records contain the ethnicity of the primary caregiver. • Since the start of the effort to update demographic data, there has been improvement.

  7. Entering Ethnicity Data in FACSIS • FACSIS events 814 and 818 are the events PCSAs enter to record ethnicity. • FACSIS events 274 and 276 are the events PCPAs and PNAS enter to record ethnicity.

  8. Progress: Family Structure (FACSIS Event 812) • While family structure is not part of the PIP goal to improve FACSIS data, it can help to inform recruitment strategies. • In December 2004, 89.5% of records had family structure recorded. By June 2005, that proportion rose to 91.6%.

  9. Entering Family Structure Data in FACSIS • FACSIS event 812 is the event PCSAs enter to record family structure. • FACSIS events 274 and 276 are the events PCPAs and PNAS enter to record family structure.

  10. Progress • The initial goal in the PIP indicated that half of PCSA prospective adoptive families would have race data recorded in FACSIS. • This goal has been achieved. • ODJFS will continue to work with PCSAs to increase the recording of race data. • Another indication of progress toward the goal is the reduction in the number of agencies receiving Missing Demographic Data reports.* • 35 in December 2004 • 26 in March 2005 • 15 in June 2005 *Note: The methodology used for the September quarterly reports was modified and, therefore, cannot be used meaningfully as a marker of progress.

  11. Data Improvement Implications • In addition to race, ethnicity and family structure, improvement in other demographics will enhance ODJFS’ analysis and identification of successful adoptive family characteristics. • This analyses will ultimately aid in planning effective recruitment strategies.

  12. Other Data Improvement Needs

  13. Entering Additional Demographic Data in FACSIS • Instructions for entering the data on religion, education, age, marital status are in the Micro FACSIS Usage Document, Section J - Resource Registration.

  14. Data Improvement Implications • Improved data about the characteristics of adoptive resource families can guide recruitment strategies by answering the following questions: • What does the current pool of waiting families look like? How are they different than those who actually adopt? • Which families tend to adopt? How can we recruit more of these families? • Are there segments of the population that are underrepresented or untapped? • Are there commonalities among existing resource families who are not adopting? How can we work to move them to adoption?

  15. Contacts for Help with FACSIS • The FACSIS/SACWIS Help Desk currently provides support relating to the FACSIS and SACWIS child welfare systems. • Phone: (614) 466-0978 or (800) 686-1580, Menu option 3, then 5. • E-mail: FACSISHelpDesk@odjfs.state.oh.us

  16. Contact for Help with Adoption Issues • If you have any questions about the Program Improvement Plan or other adoption related issues contact: • Phone: (866) 886-3537, Menu option 4. • E-mail: Help-Desk-OCF-@odjfs.state.oh.us.

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