52 nd AIAA/ASME/ASCE/AHS/ASC Structures, Structural Dynamics, and Materials Conference 19 th AIAA/ASME/AHS Adaptive St

52nd AIAA/ASME/ASCE/AHS/ASC Structures, Structural Dynamics, and Materials Conference 19th AIAA/ASME/AHS Adaptive Structures Conference 13th AIAA Non-Deterministic Approaches Conference 13th Dynamics Specialists Conference 12th AIAA Gossamer Systems Forum 7th AIAA Multidisciplinary Design Optimization Specialist Conference “Technologies for the Next Generation of Aircraft” April 4-7, 2011 Sheraton Denver Denver, CO

Agenda • Welcome (Naik) • Introductions (Odegard) • Site description (Chenevey) • Organizing Committee responsibilities (Odegard) • Keynote speakers, lectures, and awards lunch (Naik) • Technical Program (Odegard) • ScholarOne (Odegard) • Fall planning meeting (Odegard/Chenevey) • Other business • Adjourn (Naik)

AIAA Support Elizabeth Carter Product Manager (310)726-5001 E-mail: elizabethc@aiaa.org Serves as the central coordinator for one or more components such as the technical program, professional development, exhibits, honors and awards, memberships, publications, etc. Responsible for coordinating the various components and overseeing its health and growth over time. Cathy Chenevey Event Manager (703)264-7574 E-mail: cathyc@aiaa.org Responsible for managing logistics and onsite management of the event and all ancillary components. Laura Sherman Marketer (703)264-7519 E-mail: laura.sherman@aiaa.org Responsible for developing and implementing the marketing and promotion activities of the event including the stand-alone Call for Papers and Preliminary Program Pieces. Ann Ames Technical Papers Manager (703)264-7549 E-mail: anna@aiaa.org Responsible for facilitating the abstract and paper submission process and providing ScholarOne support

AIAA Support Lynne David Customer Service Representative (703)264-7503 E-mail: lynned@aiaa.org Responsible for the processing of conference registrations, both prior to and during the event. Betty Guillie Technical Activities Committee Liaison (703)264-7573 E-mail: betty@aiaa.org Serves as primary staff interface to Technical Activities Committee and Technical Committees Carol Stewart Honors and Awards Liaison (703)264-7623 carols@aiaa.org Responsible for facilitating the onsite Awards Luncheon program Tricia Carr Program Manager, Professional Development Programs (703)264-7523 E-mail: triciac@aiaa.org

SDM Organizers 52nd SDM General Chair Rajiv A. Naik Pratt & Whitney East Hartford, CT (860)565-7477 rajiv.naik@pw.utc.com 52nd SDM Technical Chair Gregory M. Odegard Michigan Technological University Houghton, MI (906)487-2329 gmodegar@mtu.edu Student Papers Technical Chair Gregory A. Schoeppner Air Force Research Laboratory Wright-Patterson AFB, OH greg.schoeppner@wpafb.af.mil

Co-Located Conference Organizers Adaptive Structures Technical Chair Edward V. White The Boeing Company St. Louis, MO (314)232-1479 edward.v.white@boeing.com Adaptive Structures General Chair Norman M. Wereley University of Maryland College Park, MD (301)405-1927 wereley@umd.edu NDA Technical Chair Tiagaraja Krishnamurthy NASA Langley Research Center Hampton, VA (757)864-3207 t.krishnamurthy@nasa.gov NDA General Chair Philip S. Beran Air Force Research Laboratory WPAFB, OH (937)255-6645 philip.beran@wpafb.af.mil

Co-Located Conference Organizers GSF Technical Chair Sergio Pellegrino California Institute of Technology Pasadena, CA (626)395-4764 sergiop@caltech.edu GSF General Chair Houfei Fang Jet Propulsion laboratory Pasadena, CA (818)354-0829 houfei.fang@jpl.nasa.gov MDO Technical Chair Vladimir O. Balabanov The Boeing Company Seattle, WA (425)266-3531 vladimir.balabanov@boeing.com MDO General Chair Christopher A. Mattson Brigham Young University Provo, UT (801)422-6544 mattson@byu.edu

Co-Located Conference Organizers Dynamics Specialist Technical Chair John B. Kosmatka University of California La Jolla, CA (858)534-1779 jkosmatka@ucsd.edu Dynamics Specialist General Chair Paul F. Taylor Gulfstream Aerospace Corporation Savannah, GA (912)965-7030 paul.taylor@gulfstream.com

TC Representatives Materials TC Gary Seidel Virginia Tech Blacksburg, VA (540)231-9897 gary.seidel@vt.edu Structures TC Grant Henson Analex Corporation Brook Park, OH (216)977-0266 grant.henson@analex.com Structural Dynamics TC (secondary) Jonathon Black Air Force Institute of Technology Dayton, OH (937)255-3636 ext. 4578 Structural Dynamics TC (primary) Joseph Slater Wright State University Dayton, OH (937)775-5085 Design Engineering TC Brian Robbers Aerojet Sacramento, CA (916)355-3642 brian.robbers@aerojet.com

TC Representatives Survivability TC Jeff Kloos GE Avaition/Aircraft Engines Cincinnati, OH (513)243-5342 Survivability TC Eric P. Fahrenthold University of Texas Austin, TX (512)471-3064

Society Representatives ASCE Representative Wieslaw K. Binienda University of Akron Akron, OH (330)972-6693 wieslaw@uakron.edu ASME Representative Gregory M. Odegard Michigan Technological University Houghton, MI (906)487-2329 gmodegar@mtu.edu

Previous/Future SDM Chairs 2010 SDM Technical Chair RameshMalla University of Connecticut Storrs, CT (860)486-3683 mallar@engr.uconn.edu 2010 SDM General Chair SankaranMahadevan Vanderbilt University Nashville, TN (615)322-3040 sankaran.mahadevan@vanderbilt.edu 2012 SDM Technical Chair Stephen Clay (Structures TC) AFRL 2012 SDM General Chair Steve Russell (Structures TC) Vought Aircraft

Conference Location Sheraton Denver Downtown Hotel 1550 Court Place Denver, Colorado 80202 (303) 893-3333 http://www.sheratondenverdowntown.com/

Room Rates • Room rates: $179 + tax single/double occupancy • 30% of room block at the prevailing federal government per diem (current $149) – Federal government ID required to receive this rate • Situated on 16th Street Mall, allowing immediate access to restaurants, bars, shopping, light-rail, etc.

Committee Responsibilities • SDM General Chair • Book lecturers/speakers • SDM Technical Chair • Help prepare the technical program • TC representatives and co-located chairs • Assign reviewers for abstracts in respective areas • Encourage reviewers to complete reviews on time • Accept/reject abstracts based on reviews • Build technical sessions with accepted abstracts • Place technical sessions within the conference program • Assign chairs and co-chairs for technical sessions • Keep track of student papers • Encourage authors to submit manuscripts on time • Book lecturers/speakers • Attend fall planning meeting • Send rejection letters

Keynote Speaker/lecturer Responsibility Theme: “Technologies for the Next Generation of Aircraft” • SDM Keynote – Naik • SDM Lecture – Naik • SDM Awards Luncheon speaker – Naik • ASC Keynote – Wereley • GSF Keynote – Fang • MDO Keynote – Mattson • NDA Keynote – Beran • DSC Keynote – Taylor • ASME Lecture – Odegard/Wereley

Awards Luncheon • Walter J. and Angeline H. Crichlow Trust Prize • ASME/Boeing Best Paper • ASME Adaptive Structures and Materials Systems Prize Lecture • Gossamer Systems Forum Best paper • Jefferson Goblet (Schoeppner) • Harry H. and Lois G. Hilton Student Paper Award in Structures (Schoeppner, Hyer, Henson) • Lockheed Martin Student Paper in Structures (Schoeppner, Hyer, Henson)

Conference Time Line • February 12, 2010 - Complete draft CFP • April 1, 2010 - CFP in the April 2010 Aerospace America • April 11, 2010 - SDM 2011 planning meeting 19:00-21:00 hrs • April 19, 2010 - Abstract submission begins, CFP posted • July 23, 2010 - Proposed special sessions to G. Odegard • August 9, 2010 - Abstract deadline • Sept/Oct 2010 - Fall planning meeting (TBD) • October 22, 2010 - Completed conference program submitted • November 8, 2010 - Complete technical session titles & chairs • November 12, 2010 - Prelim program text to AA editor • November 22, 2010 - Session chair instructions e-mailed • November 22, 2010 - Letters of acceptance emailed • November 29, 2010 - Rejection letters sent • March 14, 2011 - Student manuscripts deadline • March 14, 2011 - Manuscript deadline • April 4-7, 2011 - Conference dates

Preliminary Conference Agenda

Preliminary Session Layout • Full 4-day schedule • Max of 5 papers in each morning session • Max of 6 papers in each afternoon session • 16 Concurrent sessions (16 * 44 = 704 Max abstracts) • No TC or co-located conferences will have more than 3 concurrent sessions • Treat the preliminary session layout as the maximum allowable for each TC or Conference • TC and conferences do not have to use all sessions allocated to them • Minimum 4 papers per session (can double up if necessary) • Number of sessions per area will be defined once the abstracts are in • Acceptance rate will likely be around 82% • I will send you session allocation after the abstract due date

Session Layout Guidelines • Do not schedule an author to present two papers at the same time • Do not schedule an author to present back-to-back papers in concurrent sessions • Do not schedule such that a session chair must present a paper in a concurrent session • Do not make an author wait by scheduling one paper on Monday and the next on Thursday

Abstract Review Guidelines • Consistent standards of review for all TCs and conferences • All abstract have 3 reviews • Reasonable acceptance rates • Invited vs. encouraged papers • The only truly invited papers are the keynote addresses and the SDM lecture • ALL other papers must go through the abstract review process • Swapping of abstracts with other TC or Conferences as appropriate is encouraged • Abstract requirement, as stated in CFP & AIAA website: Selection of papers for all conference sessions will be based on extended abstracts of no less than 1000 words (5 to 6 pages in length with 12-point font, including cover page, figures, tables and text) in which the authors must clearly identify the aspects of the work that are new and significant

Abstract Review Procedure • As soon as the website closes for abstract submission, assign the abstracts you have to 3 reviewers • Continue to watch for late abstract submissions to assign to reviewers • For TCs, assign abstracts to TC members and others outside of the TC • For reviewers who do not complete reviews, give them one reminder. If they do not respond, assign abstracts to someone else and report to TC chair • ScholarOne will assign a total score based on reviewer reports (?) • Select cut-off score for acceptance based on number of assigned sessions (which is based on conference acceptance rate)

Session Design Procedure • Organize accepted abstracts into topic categories • Assign a session title • Assign order of presentations • Assign authors of questionable record of attendance at the end of sessions • Assign international papers at the end of sessions • Assign session chair and co-chair

Special Sessions • Two types of special sessions: • Sessions in which individuals solicit abstracts and are involved in the session layout and chair/co-chair decisions (common) • Can span different TCs/conferences, but must be clearly defined • TC/conference reps are ultimately responsible for them • Must adhere to abstract requirements and cut-off scores • Organizers do NOT have final say for abstract acceptance • Come out of TC/conference session allotment • Submit proposal to Odegard by July 23 with special session title, purpose, session organizers and session chairs/co-chairs • Sessions which are treated almost the same as TC/co-located conferences (not common) e.g. Wind energy, International sessions • Multiple TC/conference reps share responsibility • Have their own session allotment • No “invited” (un-reviewed) papers

Student Papers • Student papers reviewed like all other papers • All primary authors of student papers must be students at the time the abstract is submitted for consideration • “SDM 2011 student paper competition” must be placed above the title of the paper on the first page of the abstract to be eligible for the competition • Student papers will be presented during regular sessions, and will be placed in the appropriate sessions • Remaining details to be established by student paper competition chair

Paper/Poster Standby • Paper withdrawals create gaps in sessions • Two standby/upgrade ideas discussed by 52nd organizing committee • Posters in a poster session can be upgraded to presentations to fill empty slots, as long as papers are submitted • A group of standby presentations can be upgraded within weeks of the conference, as long as papers are submitted

ScholarOne • We have previously used Conference Administrative System (CAS) • ScholarOne is replacing CAS for 2011 SDM • ScholarOne never used before for SDM conference (used for other AIAA conferences) • A startup user guide is available (pdf) • From Eliot Winer (experienced user): • Once you understand the interface, ScholarOne is very powerful • It is easy to perform functions on single papers, not as convenient for large groups of papers • Online training session? (Ann Ames)

Fall Planning Meeting • Objective: Finalize the technical program • Possible location sites • Conference Hotel, Denver • AIAA Headquarters (near Dulles Airport) • AIAA office in El Segundo (near LAX) • Another centrally-located city (e.g. Chicago) • Dates • Monday, September 27, 2010 • Monday, October 4, 2010 • Monday, October 11, 2012

Strategy for a Smooth Fall Meeting • Have all TC/Conference planning completed before the fall planning meeting • The following information is due to Tech Chair (Odegard) two weeks before the fall planning meeting (from each rep): • Number of total reviews assigned • Number of total reviews completed • Proposed cut-off score • Proposed session layout (template will be provided by Odegard) • Student papers

52 nd AIAA/ASME/ASCE/AHS/ASC Structures, Structural Dynamics, and Materials Conference 19 th AIAA/ASME/AHS Adaptive St