93rd ACCU Meeting 7 th September 2011

1. 93rd ACCU Meeting 7th September 2011

2. Contents • CERN Hotel • Mobility • AOB

3. CERN Hotel 2011-2012 program of work B. 38 • Formulate and implement a safety plan for the whole building (In progress); • Replacement of the wall to wall carpeting in the corridors and the lounges (2012); • Creation of 2 additional hotel rooms (September 2011); • Intervention on air extraction units; • All taps will be changed; • Replacement of old furniture in the rooms: • All the rooms: office chairs, bedside lamps, telephones • 3rd, 4th and 5th floors: bedding. B. 39 • Reopening of the renovated kitchen (Done mid-July) • Change of all taps in the bathrooms; • Replacement of the wall to wall carpeting in the corridors and the lounges; • Renovation of the rooms: replacement of old furniture (chairs, bedding, office lamps, telephone); • Creation of 5 additional hotel rooms (2012); B. 41 Painting in the rooms (October 2011) APPARTMENTS Renewal of furniture (2012) Building 38 will be closed between November the 5th and February the 20th

4. CERN Hotel 2011-2012 program of work Please keep it clean! Since the opening of the 2 new kitchens 2 full time personnel have had to be added to maintain cleanliness!

5. CERN HotelOn-going improvements Computing related enhancements • Long Term waiting list [expected December 2011]; • CERN Hotel Terms and Conditions of Reservation (no show invoiced) On-going deals with external hotels - Other enhancements • On-going collaboration with the “Foyer de Saint Genis”: 70 additional rooms (Feb. 2012); • On going negotiations with hotels in the center of Geneva (Manotel Hotels); • Use fall-out shelters in Meyrin: 30 students were accommodated this summer; • Discussions with the Commune de Meyrin for a future hotel and student residence to be built. NEW: laundry service for CERN hotel residents - September 2011! Laundry facility will comprise of 2 laundry bags for white and/or colored washing. Once processed it will be returned folded.

6. CERN Hotel No Show – Cancellations - Refusals • These are refusals to be hosted at CERN hotel but outside solutions have been provided in most of the cases; • These refusals concern the n+ 6 months period.

7. CERN Hotel - Some figures Customers continue to send email even if they made a booking via the web booking system

8. CERN Hotel- occupancy rates(excluding St Genis Foyer) Aug July Nov June Sept Oct Feb Mar May Dec Apr Jan 2009 2010 2011

9. CERN Hotel- occupancy rates (excluding St Genis Foyer) 2011 2010 2009 Aug July Sept June Nov Oct Feb Mar May Apr Dec Jan 2008 annual occupancy rate: 72.5% (source Betisoft) 2009 annual occupancy rate: 73.5% (source Fidelio as from July 2009) 2010 annual occupancy rate: 76% (source Fidelio) Forecast 2011: 77% Already 74.30% booked until the end of the year!

10. Mobility strategy • CERN CAR SHARING LAUNCH: • END SEPTEMBER 2011! • OPENED to the entire CERN community with 3 specific conditions: • a CERN valid contract • a CERN email address • a CERN vehicle driving license (V) (EDH document); • 2. Conditions governing the use of CERN car sharing: Operational Circular no.4; • CARDS available • at GS car pool (B.130); • Easy BOOKING • via web application.

11. Mobility strategy • CERN BIKE SHARING since MAY 2011 • ONE STATION Building 33- 20 bikes • 365 bike sharing users! 20’674 hours of usage • 2’362 bookingssince May Average use: 8.75 h Future stations coming! • CERN bike station = a closed network; • Opened to Employees and Associated Members of Personnel ; • To be used inside and between CERN sites for professional use only; • Card available at the GS car pool (B. 130); • Free of charge; • Max. 8 hours for the time being; • Conditions governing the use of CERN bike sharing: Operational Circular no.4; • For more information: • http://www.velopass.ch/formulaire-cern • http://www.velopass.ch/fr/velopass-velos-en-libre-service-suisse/comment-ca-marche/comment-ca-marche

12. Mobility strategy New alternative to be considered: • Car pooling between individuals; • Already working with the Etat de Geneve and the HUG (See below); • Can define where you want to go, starting from where, when and how many times; • As a driver or a passenger; • Green Monkeys supplies the software; • Price is fixed per km 0.24CHF/km as a passenger, 0.16CHF if 2 passengers during a trip; • Green Monkeys commission per km = 0.04CHF • Personnel data remains confidential; • Electronic payment via an electronic “porte - monnaie” .

13. Shuttles • Persons transported since February 2010 • Groups transported • Since May 2011 Investment of 260kCHF/year (2 drivers and 2 rented shuttles).

14. Mobility and Transport – Shuttles

15. Optimization of CERN shuttle routes - Proposals • Circuit1– MEYRIN SITE • Every 20 min from 8:00 to 18:00 • Building 33 integrated>>Circuit 5 cancelled • Circuit2– PREVESSIN SITE • Circuit 6 – TRAM/ PREVESSIN SITE • Every 40 min from 8:00 to 18:00 • Circuit 2 and 6 a departure to Prevessinevery 15-20 min • Improved bus services for restaurant peakperiods. IMPROVEDMOBILITY on Meyrin site and INCREASED FREQUENCY for those people arriving via the TRAM Saving 130kCHF/year without decreasing the level of service!

16. Optimization of CERN shuttle routes - Question • How to go to the Airport? • TRAM number L18 - Every 10 minutes from 5:00 to 00:00 Do we still need an extension of the Airport Shuttle on Sunday evenings between 4pm and midnight?

17. Mobility Survey Goals: mobility patterns inside and outside CERN, attitudes and perception towards various modes of transport. preferences in some hypothetical scenarios regarding mode choice and parking facility choice. 694 fully completed questionnaires! The results of this survey will be used to assess travel needs between Home and CERN, as well as within CERN. ANALYSIS REPORT in progress expected results during the course of October.

18. Many thanks for your attention Q&A and Discussion