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School Secretary Training Local School Accounting

School Secretary Training Local School Accounting. Financial Services Organizational Chart. Department Contacts Accounting Services – Jan Hendrix Director Budget Services – Mandy Wissing , Director Disbursements (Payroll and Accounts Payable) – Laura Bauer, Director

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School Secretary Training Local School Accounting

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  1. School Secretary Training Local School Accounting

  2. Financial Services Organizational Chart • Department Contacts • Accounting Services – Jan Hendrix Director • Budget Services – Mandy Wissing, Director • Disbursements (Payroll and Accounts Payable) – Laura Bauer, Director • Food and Nutrition Services – Cynthia Downs, Executive Director • Internal Compliance – Debbie Randazzo, Director • Procurement Services – Alisa Morningstar, Director

  3. Financial Services Meeting Agenda • Introduction and Financial Services Organizational Chart • Brad Johnson, Chief Financial Officer • Payroll Service Reports, Backup Bookkeepers, Safe Procedures • Debbie Randazzo, Director of Internal Compliance

  4. Payroll – Service Report Reminders • Please follow the monthly and bi-weekly payroll schedules, pertinent dates and specific payroll posting deadlines. • Schedules are located on the Financial Portal. • Please pay close attention to the payroll posting deadlines especially around the holidays. • You will probably have to post your school’s payroll early!

  5. Backup Bookkeeper Procedures • A backup bookkeeper serves as temporary support for the principal, staff, and students in the absence of the school bookkeeper. • The primary responsibility of a backup bookkeeper is to prepare and drop the daily deposit for armored car pickup. • The duties of a backup bookkeeper are restricted due to limited security access.

  6. Backup Bookkeeper Procedures • Please follow these suggestions to be successful when the School Bookkeeper is absent: • Practice preparing a daily deposit with your school bookkeeper. • Follow all the steps from retrieving money from the black boxes and safe to “dropping” the deposit into the school safe. • Know where your school bookkeeper keeps the bank stamp, deposit book and bags, and the armored car log book.

  7. Backup Bookkeeper Procedures • Please follow these suggestions to be successful when the School Bookkeeper is absent: • Know where your school bookkeeper keeps the school checks, FS-381 forms, and procurement cards. Familiarize yourself with the procurement card checkout procedures. • Know where Financial Services forms and procedures are located on the Portal. Bookmark the Portal URL address http://finance.cobbk12.org/in your Favorites.

  8. Safe Procedures • An armored car service is provided to all schools to pick up deposits dropped in the bottom compartment of the school safe. • All schools receive service on Monday, Wednesday and Friday between 8:00 a.m. and 3:00 p.m. • School personnel responsible for meeting the armored car guard must be available, have access to the armored car log book, know the school access code, and be familiar with operation of the safe’s bottom lock and armored car service procedures.

  9. Questions? • If you have any questions, please do not hesitate to contact any of the Financial Services Staff-we are always glad to help!

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