1 / 10

New Principal Training Local School Audits

New Principal Training Local School Audits. July 21, 2014. Local School Audit Services. In Fiscal Year 2013 RFP Awarded to Mauldin & Jenkins, LLC (M&J ): Review of financial records of each school for fiscal year 2014, including but not limited to the following: Supporting documentation

lowri
Download Presentation

New Principal Training Local School Audits

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. New Principal Training Local School Audits July 21, 2014

  2. Local School Audit Services • In Fiscal Year 2013 RFP Awarded to Mauldin & Jenkins, LLC (M&J): • Review of financial records of each school for fiscal year 2014, including but not limited to the following: • Supporting documentation • Bank Accounts • Pre-numbered receipts • Purchase orders • Purchase Requisition/Check Request Form (FS-381) • Checks • Any other supporting documentation • Financial transactions of • Student class accounts • Club accounts

  3. Scope of Compliance Audit • Financial Procedures Manuals, including but not limited to the following: • Local School Accounting Procedures Manual • Bookkeeper Operations Manual • Chart of Accounts • Procurement Card Manual • Purchasing Regulations

  4. Scope of Compliance Audit • Board Policies and Administrative Rules, including but not limited to: • DI Accounting and Reporting • DIE-R Fraud Prevention • DID-R Audits • DJEE Local Purchasing • DK-R Student Activities Funds Management • JHA-R Student Activities Fund Raising

  5. Audit Process • M&J will: • Contact Principal, via email, at least 10 business days prior to fieldwork • Schedule date for fieldwork • Provide list of items to have available for review • Provide Summary of Results Letter listing deficiencies identified during fieldwork • No longer schedule a separate exit conference • Provide Principal ample time to respond to deficiencies identified during the review

  6. Audit Process • Principal shall: • Be available on the day of fieldwork • Ensure Bookkeeper has obtained all requested information for the auditor’s review • Ensure work space is available, including access to • Power • Internet (wireless or land-line) • Telephone • Respond to deficiencies identified during the review • Request exit conference, if deemed necessary

  7. Audit Process • Bookkeeper shall: • Be available on the day(s) of fieldwork • Ensure requested information, including all supporting documentation, is available on the day of fieldwork • Provide additional documentation/information upon request • Arrange for any additional meetings with staff or other personnel at the school

  8. Audit Process • Internal Compliance will: • Develop proposed schedule based on risk level • Provide various items and listings requested by M&J prior to start of school fieldwork • Provide guidance for Bookkeepers as requested • Provide assistance to Principals as requested

  9. On Site Visits • Anticipated number of days • One (1) for Elementary School • Two (2) for Middle School • Three (3) for High School

  10. Contact Information • Suzanne L. Hatfield, CPA, CGFM • Internal Compliance Manager • suzanne.hatfield@cobbk12.org • 770-420-4973 • Debbie Randazzo • Director, Internal Compliance • deborah.randazzo@cobbk12.org • 770-426-3376

More Related