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Joint Reconciliation Program Video Tele-conference

Assistant Secretary of the Army Financial Management and Comptroller. Joint Reconciliation Program Video Tele-conference. Phase I Triannual Review 22 March 2011. Agenda. Roll Call Mr. Argodale Opening Remarks Mr. Argodale Program Update:

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Joint Reconciliation Program Video Tele-conference

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  1. Assistant Secretary of the ArmyFinancial Management and Comptroller Joint Reconciliation ProgramVideo Tele-conference Phase I Triannual Review 22 March 2011

  2. Agenda • Roll Call Mr. Argodale • Opening RemarksMr. Argodale • Program Update: -Canceling & 4th Expired -Problem Disbursements -Travel Advances -Accounts Receivable -DTS -e Commerce Initiative • Special Interest Items: -Prompt Pay Interest DFAS -Travel Card Delinquency -Antideficiency Act Violations -Pay Timeliness USAFMCOM Closing RemarksMr. Argodale

  3. Opening Remarks Mr. John J. Argodale Deputy Assistant Secretary of the Army (Financial Operations)

  4. FY 11 ScorecardGoal vs. Actualas of 31 January 2011

  5. FY 11 ScorecardGoal vs. Actualas of 31 January 2011

  6. FY 11 ScorecardGoal vs. Actual as of 31 January 2011

  7. Program Update

  8. Canceling AppropriationsFY09 – FY11 By 31 Aug 2011 • Reduce Canceling amounts to zero $ in M As of September 30, 2010

  9. Army Payoff-Canceling Appropriations $ in M As of September 30, 2010 DATA SOURCE: DFAS

  10. Fourth Expired Year By 31 Aug 2011 • Reduce 4th expired year by 50% = $1,352M $ in M As of September 30, 2010 DATA SOURCE: DFAS

  11. Negative Unliquidated Obligations By 30 Sep 2011: • Reduce total NULOs by 20% of 2009 calendar year average (This is a monthly straight line metric) • Reduce to zero (>120 days) NULOs Overall $ in M NULOs >120 DAYS >120 $ in M $ in Millions As of 30 Sep 2010

  12. 11 Total NULOs Breakout As of 30 Sept 2010 DATA SOURCE: DFAS

  13. 12 NULO > 120 Breakout DATA SOURCE: DFAS As of 30 Sept 2010

  14. Unmatched Disbursements 13 By 30 Sep 2011: • Reduce Total UMDs by 20% of 2009 calendar year average (This is a monthly straight line metric) • Reduce to zero (>120 days) UMDs Overall $ in M UMDs >120 DAYS > 120 $ in M $ in Millions As of 30 September 2010

  15. 14 Total Unmatched Disbursements Breakout DATA SOURCE: DFAS As of 30 Sept 2010

  16. Unmatched Disbursements > 120 Breakout As of 30 Sept 2010 DATA SOURCE: DFAS

  17. Intransits Disbursements 16 By 30 Sep 2011: • Reduce balances to 5% or less of the prior months total (> 60 days) DATA SOURCE: DFAS Asof 30 September 2010

  18. Intransits > 60 Days Breakout DATA SOURCE: DFAS As of 30 Sept 2010

  19. Travel Advances Expired Years By 30 Sep 2011: • Reduce travel advance in expired years to zero • 1 Oct 10 31 Jan 11 %Decrease • Total Expired Tvl Adv $ 64.0M $ 53.4 M 16.6% • Expired Tvl Adv OA-01 $ 47.5 M $ 42.0 M 11.6% • Expired Adv Less OA-01 $ 16.5 M $ 11.4 M 31.0% As of May 31, 2010 DATA SOURCE: DFAS

  20. Accounts Receivables By 30 Sep 2011: • Reduce Intra-Governmental Receivables Outside DOD > 30 days to 6.5 percent or less of Total Intra-Governmental Receivables Outside DOD • Reduce Intra-Governmental Receivables Within DOD > 30 days to 4 percent or less of Total Intra-Governmental Receivables Within DOD • Reduce Public Receivables >30 days to 9 percent or less of Total Public Receivables DATA SOURCE: DFAS As of September 30, 2010

  21. Voucher Percentage Summary FY 11 (Proliferated Sites Only) Goal: By 30-Sep-2011: Increase DTS Usage to 99% 99% DATA SOURCE: DFAS As of September 30, 2010

  22. 21 E-Commerce Usage Monthly BreakoutTotal ARMY -Achieve 26.7% of hands free (electronic processing). Measured quarterly based on total universe of transactions processed in CAPS and MOCAS. (LOA count) JRP Goals RR 81%, INV 86% OSD ATL Goal 75%

  23. Special Interest Items

  24. 23 Prompt Pay Interest Reduction - FYTD $110 Sep FY10 FY 11 Goal FY 11 YTD Army $88 $110 $80 DATA SOURCE: DFAS

  25. Army Travel Card By 30 Sep 2011: • Reduce CBA delinquent amounts to 2% or less of all CBA balances 2% As of 30 Sept 2010

  26. 25 Antideficiency Act ProgramFormal and Preliminary Delinquent Cases DATA SOURCE: DASA-FO As of 30 Sept 2010

  27. Antideficiency Act ProgramWay Ahead • Quality of investigations needs improvement • Obtain all fund certifications prior to submission to HQDA • Resolve functional and legal issues before submission • Coordinate with command counsel throughout all phases of the investigation • Follow ASA (FM&C) investigation manual • Consult Mr. Michael Anglemyer(703-614-7069) if you have questions • Engage early, submit progress reports/drafts for review • Appoint a qualified investigating officer • Knowledgeable • Trained in fiscal law • Independent of activity being investigated • - Given sufficient time and resources to complete investigation • - Investigation should not compete with other workload • Senior resource managers will be expected to brief ASA(FM&C) leadership for investigations requiring extensive rework DATA SOURCE: DASA-FO As of 30 Sept 2010

  28. Timeliness of Military Pay Field Level Transactions For Army (Excluding Central Site) Current Goal 97% 30 Sep 11 * Note: These FIDs are measured by 60 days: 22 (Foreign Duty Pay), 49 (COLA-Prorated), 65 (FSA), PI (Missed Meal Refund), 14 (Hardship Duty Pay), DB (SGLI), SB (Leave), 35 (BAQ) As of 30 September 2010 27

  29. Timeliness by Month Current Goal 97% 30 Sep 11 28 DATA SOURCE: DFAS As of 30 September 2010

  30. Timeliness of Resolution of Military Pay Cases Referred to DFAS Current Goal 99% 30 Sep 11 29 DATA SOURCE: DFAS As of 30 September 2010

  31. Current Goal 99% 30 Sep 11 Civilian Pay TimelinessAs of September 2010 30 DATA SOURCE: DFAS As of 30 September 2010

  32. Closing Remarks

  33. Joint Reconciliation Program • 703-693-3467 • Website: http://asafm.army.mil/offices/FO/JointRecon.aspx?OfficeCode=1500 • Centralized mailbox: JointReconProgram@conus.army.mil • Next VTC: Phase II Reporting, 19 July 2011, 1500-1600

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