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Presentation on The Information Exchange Visit to Sri Lanka

Presentation on The Information Exchange Visit to Sri Lanka . (May 13-19, 2012 ) Yuba Raj Bhusal Member Secretary, NPC. Team Members in Visit. Duration and Place of Visit. May 13-19, 2012 Colombo and Field Visit in Kurunegala (North West Province), Sri Lanka. Visit organised by.

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Presentation on The Information Exchange Visit to Sri Lanka

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  1. Presentation on The Information Exchange Visit to Sri Lanka (May 13-19, 2012) Yuba Raj Bhusal Member Secretary, NPC

  2. Team Members in Visit

  3. Duration and Place of Visit • May 13-19, 2012 • Colombo and Field Visit in Kurunegala (North West Province), Sri Lanka

  4. Visit organised by • NPCS/JICA/ SMES2 Project [Strengthening Monitoring and Evaluation System – Phase 2]

  5. Objectives of the Visit • To exchange knowledge, expertise and experiences related to the governmental monitoring and evaluation (M&E) system (M&E act, M&E guidelines, annual M&E plans, M&E implementation and reporting, linkage between planning and M&E, linkage between the central and the local government, M&E-related IT system, coordination with the development partners etc.); • To exchange experiences in MfDR (Managing for Development Result) in Sri Lanka and Nepal

  6. Visited Organisations/Institutions Government • Department of Census and Statistics • Ministry of Health/Regional Director Health Services/Field Visit-NCD Project-Karamde Provincial Hospital C • Finance Commission • Ministry of Traditional Industries and Small Enterprise Development (MTISED) • Parliament of Sri Lanka Development Partners • JICA Sri Lanka Office • Asian Development Bank (ADB) – Resident Mission • UNDP – Interactions at MTISED Independent Institutions • Sri Lanka Evaluation Association (SLEvA) • Postgraduate Institute of Management Courtesy Visit • Nepalese Embassy in Sri Lanka

  7. Learning by Objectives a. M&E System i. M&E Act/ National Evaluation Policy: • The National Evaluation Policy was prepared with the consultation of the stakeholders in 2003, proposed to be tabled to the Cabinet. Since, the consultation took long time and by the time it was presented, the government changed. • However, the government has approved National Development Policy which has emphasis to national M&E system. The Ministry of Plan Implementation sent a number of circular instructions on monitoring and evaluation to all line ministries. Further, the Budget Call 2010 and the National Administrative Reform Council’s Circular directed the implementation of MfDR which was followed by the Finance Commission Budget Call Circular. • National Development Framework basically based on the i. MahindaChintana Goals (Policy Statement of the Government) people of Sri Lanka given the mandate to implement this goals; ii. Millennium Development Goals of United Nations. The government of Sri Lanka has committed to implement this Goals.

  8. Learning by objectives(2) ii. M&E Guideline: • There are a number of separate circulars issued by the then ministry of Plan Implementation on the national monitoring process. • With regard to evaluation, Sri Lanka has an evaluation guidelines prepared with the support of ADB in early 1990s when evaluation was introduced in the MPI. But this was not uploaded in the website. Donor evaluations followed their own guidelines. MPI evaluations followed the national guidelines. Evaluations are done selectively. • Mandate of the monitoring and progress review by Project Management and Monitoring Department, Ministry of Finance and Planning for the maximum utilization of capital expenditure allocated to the line ministries • Ministry of Finance and Planning is responsible for monitoring and evaluation of the public sector project and program • Integrated National Development Information System (INDIS), Evaluation Information System (EIS), Department of Foreign Aid and Budget Monitoring, under Ministry of Finance and Planning; is working for the comprehensive Ministry Level, Sector Level and Project Level information.

  9. Learning by Objectives(3) iii. Annual M&E Plans: By Following the Result Approach the government has introduced the M&E plans. Based on the M&E conducted especially on on-going, ex-post and impact evaluation, the results are uploaded into Evaluation Information System, Department of Foreign Aid and Budget Monitoring, Ministry of Finance and Planning.

  10. Learning by Objectives (4) iv. M&E implementation and Reporting: The carried out M&E and its report are published in the web-page according to Ministry, Sector, Donor, All Projects and major Issues, Lessons; Follow Up Actions are kept in the summary and in the details also.

  11. Learning by Objectives(5) v. Linkage between Planning and M&E: Third Party Evaluation and independent evaluators are hired for the external evaluation purpose. The results are well documented in the website, Evaluation Information System.

  12. Learning by Objectives (6) vi. Linkage between the Central and the Local Government: Ministry of Finance and Planning, National Planning Department, Finance Commission directly supervises the resource allocation in the Central agencies, provincial and local government agencies. Finance Commission regulates the financial allocation through its National Development Framework devised by MahindaChintana which is equity based as well as performance based resource allocation. The linkages are established through the periodic reporting from the Provinces and Central sectoral performances. It is claimed that local bodies and central have good linkages, only problem identified were too many ministries and collaboration among the sectors are the problem for the Sri Lanka.

  13. Learning by Objectives(7) vii. M&E related IT-system: • M&E related IT-system are placed well in Sri Lanka. At the grassroots level observation from the Provincial Hospital C, Karamde, in North West Province, it was noticed that primarily data are recorded manually with the use of register, forms/formats, which is inputted electronically and sent it to Regional Director of Hospital Services. For the donor specific project such as JICA, they have introduced specific forms/formats compatible to existing HMIS system; and for other regular health services, they use HMIS. • Sri Lankan Government has invested a lot in establishing integrated National Development Information System, Evaluation Information System and sector specific websites.

  14. Learning by Objectives(8) viii. Coordination with Development Partners: Reflections from the visits to JICA, ADB and government ministries, and parliament, it was found that Government and Development Partners have good coordination and regular information exchange.

  15. Learning by Objectives(9) b. Experiences on MfDR (Managing for Development Result) in Sri Lanka • Department of Project Management and Monitoring, Ministry of Finance and Planning manages the MfDR progress. It has website on Integrated National Development Information System; and Evaluation Information System. Out of 72 ministries, currently the 22 ministries have adopted the Result-Matrix framework which is gradually increasing and the impact of the adopting MfDR is beneficial for the planning purpose. • Benefit of MfDR – Two major things. First is that all ministries seek the same direction and their plans are streamlined. Contradiction/duplication among ministry policies and programs and lack of coordination has been avoided. Second is it has successfully changed peoples mindset, from input and activities oriented to results (output and outcome) oriented. In short, MfDR drive people toward results.

  16. Overall Learning • In overall, the M&E system in Sri Lanka has relatively electronic system established. • The data gathered are covered up to the output level and outcome level to some extent. (In overall, outcomes and impact level indicators are conducted from the Department of Census and Statistics through Household surveys and other impact studies, DHS, Industrial Survey, Agriculture Survey etc.). • The Finance and Planning Ministry has the crucial role where Department of National Planning is working on for the national development plans. Similarly, for the resource allocation from the Central Agencies and Provincial level, Finance Commission is working on. • The Planning and Budgeting are done majorly with the taking note of poverty index, human development index and the performance of the provinces.

  17. Conclusions/Recommendations • MfDR practice is in good progress in Sri Lanka. Therefore, exposure visit to Sri Lanka will contribute to enriching the knowledge and effective practice of MfDR in Nepal. • A long-term national development plan, MahindaChintana 2020, is widely shared by ministries and provincial governments and they prepared their Business Plans within this framework. Nepal needs this kind of widely shared long-term national development plan for effective MfDR implementation.

  18. Conclusions/Recommendations (2) • An independent and strong census institution (i.e., Department of Census and Statistics) is important because only it can provide outcome and impact level data. More close collaboration between Census Bureau of Statistics (CBS) and ministries should be pursued for timely share of data. Clear division of labor is important.

  19. Conclusions/Recommendations (3) • Independent Evaluation Association in Sri Lanka seems to be strong elements in strengthening M&E system. Therefore, encouraging the formation and/or functioning of similar type of independent professional organizations in Nepal is necessary from the Government of Nepal.

  20. Example of Evaluation Information System

  21. Nepalese Delegation with JICA Sri Lanka team

  22. Meeting with Director General, Ms. SuranjanaVidyaratne, Department of Census and Statistics

  23. Presentation from President Prof. NilanthiBandara (Ms), Sri Lanka Evaluation Society (SLEvA)

  24. Meeting at Finance Commission about Result-Based Management in Provincial level by the Chairman, Mr. AriyaratnaHewage

  25. Meeting with Postgraduate Institute of Management about training on MfDR for public officials

  26. Courtesy call to Minister and Deputy Minister of Ministry of Traditional Industries and Small Enterprise Development (MTISED)

  27. Group Photo with the Minister Hon. Douglas Devananda; Deputy Minister Hon. WeerakumaraDissanayake and Secretary MTISED

  28. Meeting with Asian Development Bank (ADB) – Resident Mission

  29. Courtesy call to Hon. Sushil Chandra Amatya, Ambassador, Nepal Embassy in Colombo

  30. Field visit – Meeting with Dr. Kirti, Karemada, Provisional Hospital C, Maho, Kurunegala, Non Communicable Disease Prevention and Care Project

  31. Presentation by JICA Project, NCD prevention and care.

  32. Meeting with counterparts of JICA Project, NCD prevention and care.

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