Creating a Memo

1. Creating a Memo

2. Memo Create a memo using the correct format as shown in the next slide. This memo is to the owner from yourself advising him/her that the changes requested to the spreadsheet and database have been completed You need to explain what you have done – i.e. who did you delete, amend, search for and why etc…… (don’t tell me how you inserted and deleted a rows though, I just need what has been changed etc) Make sure you are formatting your documents accordingly – font size, style, fully justified letter style. Print out the documents and proof read them. Annotate the print outs to show any changes you need to make. Make sure that you SPELL CHECK all documents and have evidence of this in the form of print screens.

3. Open a new Word document and enter the text in as given below, entering the correct names, date and subject as directed

4. A memo does not begin with Dear ….., one line space beneath the line, you begin to write the memo. You can use sub-headings if you wish to – example below

5. When you have completed the memo, you do not finish it with Yours sincerely……., there is no close on a memo as it is clear who it is from in the header of the memo Print out the memo – proof read it, annotate to show changes to be made Spell check document making sure you have evidence of this for your folder Print out again – place in folder

6. Formatting the memo Make the heading, to, from, date and subject bold To increase the space between characters Highlight the word, Memorandum Click the Character Spacing tab Select Format – Font Select Spacing and choose Expanded Increase the pt size until you are happy with the finished formatting – this will space out the characters