Writing a Memo Report

1. Writing a Memo Report Writing a Memo Report

2. Overview • What is a Memo Report? • What is it about? • What is it like? • Contents: Introduction, Body, Conclusion, End • Sample Introduction • http://www.che.utah.edu/~geoff/writing/memo_sample.pdf Writing a Memo Report

3. What is the difference? • Letter Report • An informal report mailed to a colleague or client outside your office • Printed on letterhead and physically signed • Memo Report • An informal report printed, duplicated or emailed for a colleague or supervisor within your company • Often duplicated or sent electronically • Formal Report • Archive of all the work on a multi-month project Writing a Memo Report

4. What is a Memo Report about? • Progress on a project, especially as regards a specific portion • Results of one portion of a project • Results that may affect the remainder of a project • Results that require a response before a project can move forward • Results of a small project Writing a Memo Report

5. Characteristics • Contains 3-5 pages • Contains 0-3 tables and/or 0-3 figures • Separate sections is optional • Depends on the length of the memo (put in long memos) • Does not provide a written background or theoretical basis (this is done with references) • Contains no nomenclature section • Defines symbols as they are introduced • Provides only the most pertinent equations • Does not contain a “Literature Cited” list at the end but footnotes at bottom of each page. Writing a Memo Report

6. Characteristics - II • Concise Writing! • choose words carefully • avoid repetition • Remember this is short but information rich! Writing a Memo Report

7. Contents—Address Memorandum Title • To: Recipient (Prof. Ring or Prof. Zhang) • Make sure you include everyone! • From: Sender (you) • Date: January 25, 2017 • RE: Title • Shell and Tube Heat Exchanger Analysis • Cc: Recipients in Chain of Command • No Salutation (Dear: ) Writing a Memo Report

8. Contents—Introduction Introductory paragraph/s • Contains a brief explanation of the experiment and its objective, but does not delve into details already known by the recipient (like where the lab is, who gave the assignment, etc.) • Ends with a summary of the results Writing a Memo Report

9. Contents: Body Body paragraph/s • Describes pertinent equipment • Narrates important points of procedure • Explains problems encountered • Provides an analysis and discussion of results (this is the longest section) Writing a Memo Report

10. Contents: Conclusion Closing paragraph/s • Makes recommendations based on the discussion • Clear reasoning must explain why you are making the recommendations and conclusions you make • Contains references as footnotes (provide publication information in footnote) Writing a Memo Report

11. Contents: End Matter After the Conclusion (appendix) • Background tables or figures • Raw data • Sample Calculations • Error analysis Writing a Memo Report

12. Sample Introduction During the period from January 6 to January 27, 1992, the members of Group F calibrated and evaluated the performance of an Omega Model HX93V relative-humidity and temperature transmitter (Omega Engineer, Stamford Connecticut). The transmitter was calibrated with an Omega HX92-CAL relative-humidity calibration kit, and its accuracy was tested with various solutions of ethylene glycol and water ranging from 10% to 100% relative humidity (RH). The transmitter was accurate to within 5% RH at higher relative humidities (>50%) but was not accurate to within 5% RH at humidities lower than 50%. The transmitter's performance in a moving airstream at temperatures greater than room temperature was also investigated. A cardboard tube and an air blower containing a heating element supplied a suitable stream of heated, humid air. A brief summary of the calibration and the results of our performance evaluation follow. … . Writing a Memo Report