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PharmAdMIT: An Overview

PharmAdMIT: An Overview. Carol Skerrett Academic Management Systems, Inc. Buffalo, NY & Boston, MA. Outline. Introductions Overview Mini-Training Session (Part 1) Break (individual questions welcome) Mini-Training Session (Part 2) Final Questions Close (individual questions welcome).

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PharmAdMIT: An Overview

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  1. PharmAdMIT: An Overview Carol Skerrett Academic Management Systems, Inc. Buffalo, NY & Boston, MA

  2. Outline • Introductions • Overview • Mini-Training Session (Part 1) • Break (individual questions welcome) • Mini-Training Session (Part 2) • Final Questions • Close (individual questions welcome)

  3. Academic Management Systems • AMS is a subsidiary of Liaison International (the developers / managers of PharmCAS) • George Haddad - President • Imad Atallah and John Eisner - V-Ps • Carol Skerrett - PharmAdMIT Support :-) • Booth #15 (CoursEval, eCV, CATs and PharmAdMIT) • www.academicmanagement.com

  4. AdMIT: A Brief History • 1994 - developed for the University at Buffalo School of Dental Medicine • 1995 - sold 3 copies to other dental schools • 1998 - over 30 dental schools using AdMIT • 2002 - over 60 schools in eight health professions now using AdMIT • Enhancements and schools added each year!

  5. PharmAdMIT History • Two schools have used PharmAdMIT for several years - SUNY Buffalo & UCSF. • Twelve new schools signed on for this year. • Manual data entry for this year. • Automatic import of all applicant data into PharmAdMIT when PharmCAS ‘goes live’ next year.

  6. PharmAdMIT Benefits • One-stop Access to all applicant records • Clean / Clear Organization and Layout • Improved Office Efficiency • Customizable: fits your business rules • Networked, but secure (audit trails) • Many Helpful Features…... • Great Support :-)

  7. PharmAdMIT Features • Over 35 Features (too many to cover today) • Today’s Overview • Applicant Data (broad range - PharmCAS ready) • Customization (adapts to your business rules) • Security, Back-up, and Remote Updates • Contacts and Interviews • Applicant Management • Correspondence, Mail Merge and Reports

  8. Applicant Data (Initial Entry) • Biographical Data (Name, Nick-name, Gender, Ethnicity, Age, Citizenship, etc.) • Contact Data (Current / Permanent Address & Phone) • Parental Data (Name, address, occupation, etc.) • Financial Data (Resources and Sources) • College Data (College Attended / Anticipated Degree) • PCAT Scores • Transcript Data (Coursework Details) • Other Good Stuff (Application Fee and Letters of Evaluation)

  9. Break Time(Individual Questions Welcome)

  10. Applicant Data (Actions Taken) • Checklist Items That Came Late (Transcripts, Application Fee, Letters of Evaluation, etc.) • Contact Data • Interview Data (Interview Scores, Comments) • Local Scores (Community Service, Pharmacy Volunteer, etc.) • Applicant Status Data (Entries / Log) • Correspondence Data (Entries / Log) • Notes (Director’s Notes, Committee Actions, etc.)

  11. Customization (Your Business Rules) • Applicant Type (your types) • Applicant Status (your status categories) • Application Fees (your fees) • Course Requirements (your requirements) • Scoring / Ranking (your points and weights) • Correspondence (your letters) • Interview Options (your approach)

  12. Security, Back-up & Updates • Individual Logins / Passwords • User Restrictions (by menu, e.g., Management) • Audit Trails (by person) • Error Logs (data security, re-indexing) • Backup Manager (in addition to local backup) • Remote Update (bug fixes / new features) • User Feedback (solicited for our annual updates)

  13. Contacts and Interviews • Contact Tab (personal contacts for a given applicant) • Contact Log (all contacts for all applicants) • ‘To Do’ List (outstanding contact items display in red) • Interview Appointment Book (set up days/times) • Interviewers and Interview Rooms (set up) • Making Appointments (good detail support) • Recording Scores and Comments

  14. Applicant Management • Import Log (This will be great next year !) • List Tab (identifying your applicants) • List Manager (creating dynamic lists) • Quick Updates (checklist items, fees, responses) • Quick Score Updates (local scores) • Global Status Update (very powerful)

  15. Correspondence and Reports • Simple Mail Merge • Generic Correspondence (within the program) • MSword Correspondence (allows flexibility) • Reports (text and graphs, see PharmAdMIT site) • Report Filters and Grouping (save favorites) • AACP Reports and Exports (built in) • Drill Down Graphs (overview/data entry errors)

  16. Time’s Up !!(Individual Questions Welcome)

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