Puget Sound Emergency Radio Network (PSERN) Project Outreach Briefing

1. Puget Sound Emergency Radio Network (PSERN) Project Outreach Briefing @RadioMatters

2. 2 Introductions Victoria Gonzalez-Minter Communications Manager 206-263-0230 vgonzalezminter@kingcounty.gov Sean Douglas Technical Lead 206-263-8094 sean.douglas@kingcounty.gov Eastside Public Safety Communications Agency

3. 3 PSERN: Project Overview • The Puget Sound Emergency Radio Network (PSERN) will replace and expand on the current (20 year old) emergency radio network. • Project funding was approved by King County voters in April 2015 through a 9-year property tax levy lid lift of $0.07 per $1,000 AV with collection beginning in 2016. It was estimated to provide a total funding amount of approximately $273 million. • It will be used by first responders and other government personnel throughout King County to coordinate during emergency incidents, including dispatching of E-911 calls. • When compared to the current system, PSERN will provide better on-street radio signal coverage, overall, and it will expand the coverage area including around I-90 and highways 2 and 410.

4. 4 PSERN: Governance • The project is governed by a 7 Member Joint Board, comprised of 4 voting and 3 non-voting members • The Joint Board makes all decisions related to scope, schedule, and budget • The PSERN Project is also governed by an interlocal agreement between partner agencies. • 3 regionally staffed advisory groups guide the project in operations, technical management, and in-building coverage • A new non-profit governmental agency will take over operations of PSERN at the end of the project

5. PSERN Joint Board Members 5 Introductions • King County Senior Deputy Executive Fred Jarrett (Chair) • Seattle Fire Chief Harold Scoggins (Voting) • Kirkland City Manager Kurt Triplett (Voting) • Executive Director Valleycom Lora Ueland (Voting) • Director of Enterprise Business Services KCIT Sharon Potts (Voting) • University of Washington Police Chief John Vinson (Non-Voting) • KC Fire District #2 Commissioner Chris Elwell (Non-Voting) Eastside Public Safety Communications Agency

6. PSERN Operations Board Members 6 Introductions • Battalion Chief Chris Lombard – Seattle Fire - City of Seattle Owner representative (Chair) • Angee Bunk – Valleycom – Valleycom Owner representative • Chief Greg Thomas – King County ARFF – King County Owner representative • Commander Dave Jokinen – Mercer Island PD - EPSCA Owner representative • Sergeant Jamie Douglas – Auburn PD – Law Enforcement representative • Chief Steve Heitman – Mercer Island Fire - Fire representative (Vice Chair) • Assistant Chief Tim Dahl – Shoreline Fire – EMS representative • Ron Tiedeman – NORCOMM – PSAP representative • Marina Zuetell – MHz Consulting – Hospital representative • Scott Currie – Auburn Emergency Management – Emergency Management representative • Ned Worchester – Seattle Public Utilities - Utilities, Transportation and Public Works representative Eastside Public Safety Communications Agency

7. 7 PSERN: Proposed Sites • The map on the next slide shows a thin line around the western half of the County, which is is our primary coverage area. The project’s requirements include: • 97% coverage, 97% reliability for portable on the street coverage • Delivered audio quality (DAQ 3.4) • The 3 primary highways will have 95% coverage, 97% reliability, DAQ 3.4 • The purple areas of the map mean the predicted signal in will meet the above criteria • The non-purple areas on the map still have signal but does not meet the criteria in bullet point 2. • The colored triangles are the radio sites that provide the indicated coverage • We are roughly doubling the number of radio sites from the current system

8. 8 PSERN: Proposed Sites

9. 9 PSERN: In-Building Coverage • In-Building Coverage Task Force created by Joint Board to address users concerns • Task Force is made up of subject matter experts from: • Fire Marshall Office’s • PSAP’s • Law Enforcement • Fire and EMS • Radio System Technologist • STANTEC retained for consulting services • Report and recommendations issued to the Joint Board • PSERN Joint Board is reviewing for action

10. 10 PSERN: What will the Project Provide? • Infrastructure - all new electronic equipment - radio sites, end user equipment, and dispatch consoles • More channels, GPS location capabilities, encryption abilities, and programming of radios over the air • We will provide all new 800 MHz “trunked” radios, mobile, and portable • The project will buy “standard” radios; agencies must pay for “extra” features • We recommend that radios are purchased today should be replaced • More Coverage - the current network doesn’t cover everywhere people live, work or where first responders need to respond. PSERN will improve coverage throughout the County

11. 11 PSERN: What will the Project Provide?

12. 13 PSERN: Project Schedule Milestones

13. 12 PSERN: Project Updates • Current Project Activities: • Radio site leasing, permitting, and construction • 44 building permits are in place today for the 57 PSERN radio sites (30 landlords) • We are working on the remaining 27 of 62 legal agreements needed to secure the radio sites • Installation of radio system equipment • 12 radio sites are ready for Motorola equipment, 5 sites are under construction • PSAP dispatch center readiness work • Continued progress on interlocal agreements between partner agencies and equipment user agreements

14. 14 PSERN: Potential Out-of-Pocket Costs for Agency Subscribers • Aside from subscriber and accessory costs there are no anticipate direct costs from the agency to the project • Some agency costs may include time for: • Training • Dispatchers for console transition • Subscriber deployment and testing (e.g. to move vehicles) • Funds needed to pay oversight by agency staff • We anticipate direct payment from the project to staff who are testing the system

15. 15 PSERN: Potential Out of Pocket Costs for Subscribers • Subscriber Deployment Impacts: • Staff time to pick up radios or radio installation in vehicles • Support for special vehicles (e.g. helicopters, boats, ARFF) • Dispatch console: • Staff time for testing and transition • Space-Screen/computer next to consoles or in back room • Set up time for installation, testing, and transition • Specific details for transition time are still in planning • Power may be impacted: • For example, where to plug-in equipment etc..

16. 16 PSERN: How will Training Work? • We will use the “train the trainer” model. • Motorola will train your training staff, and will help produce training kits for your users. Can be used for new employees in the future. • Your trained colleagues will conduct training sessions that work best for your organization • Training will occur before first deployment of radios and dispatch consoles • Training hours breakdown: • Dispatch - 24 ea. 4 hour session for 12 days – 480 attendees • Portable Radios* - 24 ea. 4 hour session for 24 days – 480 attendees • Mobile Radios* - 24 ea. 4 hour session for 24 days – 480 attendees • All materials will be customizable by the trainer and are the property of the Agency– can be used and modified as needed. • *A Portable and a Mobile Radio class occur during the same day

17. 17 Contact the PSERN Project Contacts for specific inquiries: Project: David Mendel david.mendel@kingcounty.gov Technical: Sean Douglas sean.douglas@kingcounty.gov Governance: Fred Jarrett fred.jarrett@kingcounty.gov Communications: Victoria Gonzalez-Minter vgonzalezminter@kingcounty.gov Intergovernmental & Outreach: Kimberly Nuber knuber@kingcounty.gov Web Site:www.psern.org