GRANT MANAGEMENT

1. GRANT MANAGEMENT Presented by: Suzanne Alstadt - Office of Research and Sponsored Programs Mo Valentine - Grants Accounting Caroline Miller Robinson – INBRE Administrator

2. Training Objectives • Present an overview of the INBRE Program • Present a broad overview of the grant administration process • Outline general responsibilities for all parties involved with grant administration • Provide contact and training information to further your professional development

3. Arkansas INBRE IDeA Network of Biomedical Research Excellence Purpose: to expand biomedical research infrastructure in Arkansas NIH NCRR - IDeA Program

4. 1/2 of the NIH Budget Concentrated in 6 StatesNIH Total 2003 Budget - $21,600,973 NIH Fiscal Year 2003 Dollars

5. Institutional Development Award Program • supported by the NCRR Division of Research Infrastructure – to develop the nation’s capacity for biomedical research by providing support for the development of research infrastructure • 23 states and Puerto Rico • Authorized in NIH Revitalization Act of 1993 • Congressional intent to enhance geographical distribution of research funds and increase research capacity

6. $2.5 M Total Annual Direct Cost ASU Hendrix $0.25 M $1.00 M JBU Admin. Core Mentoring Core Bioinf.Core Outreach Core Lyon PI PC OBU Biotech Core UAPB Lead Institutions UAF UALR UAMS UCA $1.25 M $1.25 M Arkansas INBRE 5-YearProgram-$16.3 million In response to RFA RR-04-006, awarded May 19, 2005

7. Lead Institutions University of Arkansas for Medical Sciences Steering Committee University of Arkansas, Fayetteville Lawrence Cornett, UAMS, Chair External Advisory Committee University of Arkansas at Little Rock Helen Beneš, UAMS Barbara Beltz, Wellesley College Donald Bobbitt, UAF James Hardin, St Louis University Roger Buchanan, ASU I. Saira Mian, Lawrence Berkeley Laboratory Lawrence Cornett Mary Good, UALR Daniel Satterlee, Louisiana State University Principal Investigator Thomas Kieber - Emmons, UAMS Roger Koeppe, UAF Helen Beneš Steve Jennings, UALR Brian Greuel, JBU Program Coordinator Mentoring Advisory Committee Joe Jeffers, OBU Helen Beneš, UAMS, Chair Clifton Orr, UAPB Tom Goodwin, Hendrix John Peek, Lyon College Robert Shmookler - Reis, UAMS Administrative Core Richard Rolleigh, Hendrix College Rose McConnell, UAMont Ronald Toll, UCA Lawrence Cornett, Director Gwen Childs, UAMS Helen Beneš, Program Coordinator Dennis Baeyens, UALR Caroline Miller - Robinson, Program Manager Science Foci Leaders Robert Skinner, UAMS Robert McGehee, UAMS Paul Drew, UAMS Bioinformatics Core Mary L. Good, Director Thomas Kieber - Emmons, Co - Director Research Steven Jennings, Co - Director Education Outreach Core Mentoring Core Donald Bobbitt, Director Helen Beneš, Director Science Research Core Genomics, Proteomics & Digital Microscopy Roger Koeppe, Director ASU Hendrix College JBU Lyon College OBU UAPB UCA Roger Buchanan P. Bandyopadhyay Brian Greuel Barry Gehm Timothy Hayes Patricia Marks Barbara Clancy Malathi Srivatsan Richard Murray Robert Sadoski Robert Gregerson Lori Hensley Antonie Rice Steven Foley Figure 3 - Organizational Structure

8. Life Cycle of a Grant • Three Stages of Grants Management: Proposal Development Pre-Award Post-Award • Three Areas of Responsibility: Office of Research and Sponsored Programs (ORSP) Grants Accounting (GA) Department

9. H.O.2

10. Restricted Funds • Grants • Contracts • Consortium Agreements • Funding for a specific purpose • Funding with required financial reporting • Not gifts, donations, or purchased services

11. Pre-Award Process The Office of Research and Sponsored Programs (ORSP) is the University unit responsible for the review of all grant and contract proposals. Any award resulting from a proposal is made to the institution, which is the grantee or the contractor.

12. Pre-Award Compliance • Compliance letters. Humans, Animals, rDNA, Biosafety, Radiation Safety, etc. to ensure the safety and well being of subjects and personnel involved in the research • Training and Certification • Other Support • Time and Effort • Cost Share

13. Post Award NIH Approval • Change in Scope of work • Pre-award costs (more than 90 days prior to the effective date of a new or competing continuation award) • Change in key personnel • Change in grantee organization • Change in grantee organizational status • Closely related work • Need for additional funding

14. Post Award NIH Approval • Addition of a foreign component under a grant to a domestic organization • Changes to award terms and conditions or undertaking any activities disapproved or restricted as a term of award • Extension of final budget period of a project period • Transferring performance of substantive programmatic work to a third party (by consortium agreement, contract, or other means)

15. Glossary of Terms • There is a presumed level of knowledge when an employee is assigned to manage a grant. • As with most professional organizations, Grants Administrators use their own language with specialized terms. H.O.1

16. Light Reading • OMB Circular A-21, “Cost Principles for Educational Institutions” • OMB Circular A-110, “Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations • OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations • NIH Grants Policy Statement (Rev 12/03) • A Guide to Managing Federal Grants for Colleges and Universities, NACUBO/NCURA

17. Questions?