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Earning Contract Module Streamlining Revenue Collection System (Sundry Earnings)

Earning Contract Module Streamlining Revenue Collection System (Sundry Earnings). Sr. DFM, Nagpur. Earning Contract Module Covers. Earning Contract Pay & Park Pay & Use Curio Stall Catering Stall Book Stall ATM STD PCO Stall Commercial Publicity Contract. Highlights of the module.

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Earning Contract Module Streamlining Revenue Collection System (Sundry Earnings)

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  1. Earning Contract ModuleStreamlining Revenue Collection System (Sundry Earnings) Sr. DFM, Nagpur

  2. Earning Contract Module Covers • Earning Contract • Pay & Park • Pay & Use • Curio Stall • Catering Stall • Book Stall • ATM • STD PCO Stall • Commercial Publicity Contract

  3. Highlights of the module Earning Contract • The module is used for recording the details of Earning Contracts entered by Commercial Department. • The system allocates a Unique Identification Code for every Contract. • Depending upon the Annual License Fee Security Deposit, Periodical License fee and TCS if applicable is worked out by the system. • Provisionfor Penalty clause , Periodicity of payment and Extension of Contract is included.  • Demand Letter showing License Fee/SD along with the LOA is sent by Commercial Dept to Accounts Dept for Vetting. • After vetting by Accounts dept (Done manually by putting enfacement and through system ) LOA is sent back to Commercial Dept for despatch to Party . • Provision has been given for entering the Security deposit and License Fee details.  • Various reports such as Party wise ledger, Head wise earning, Due date for License Fee, List of BG/SD with Railways, Contracts nearing Completion Period, Refund/release of SD can be generated.

  4. Party Master

  5. Earning Contract (Main Screen)

  6. Agreement Master for Earning Contract

  7. Demand Letter to the Party

  8. Vetting of LOA/Agreement for Earning Contract By Accounts Dept

  9. SD and Payment details for Earning Contract

  10. SLR Entry

  11. Advice to Accounts Dept regarding SD/License Fee for Earning Contract

  12. Highlights of the module Commercial Publicity Contract • The module is used for recording the details of Commercial Publicity Contracts entered by Commercial Department. • The system allocates a Unique Identification Code for every Contract • For Commercial Publicity Contracts, the rates vetted by Finance are entered in the system by Accounts Department.  • Depending on these rates, type of media and specifications, the valuesare calculated by the system automatically.  • Provisionfor Penalty clause , Periodicity of payment and Extension of Contractis included.  • Demand Letter showing License Fee/SD along with the LOA is sent by Commercial Dept to Accounts Dept for Vetting. • After vetting by Accounts dept (Done manually by putting enfacement and through system ) LOA is sent back to Commercial Dept for despatch to Party . • Provision has been given for entering the Security deposit and License Fee details.  • Various reports such as Party wise ledger, Head wise earning, Due date for License Fee, List of BG/SD with Railways, Contracts nearing Completion Period, Refund/release of SD can be generated.

  13. Commercial Publicity Contracts (Entering of vetted Tariff by Accounts Deptt ) For Commercial Publicity Contract, the rates are vetted by Accounts Depttand entered in the system. Commercial depttdo not have access to this.

  14. Agreement Masterfor Commercial Publicity Contract (FCFS/Open Tender)

  15. Vetting of LOA/Agreement for Commercial Publicity Contract By Accounts Deptt

  16. Demand Letter to the Party

  17. SD and Payment details for Commercial Publicity Contract

  18. Advice to Accounts Deptt regarding SD/License fee for Commercial Publicity Contract

  19. Posting For Remittance Into Bank by Accounts Deptt The License fee details are verified by Accounts wrt LOA/Agreement and when found correct, it is marked as checked.

  20. Reports available in Earning Contract Module

  21. Earning Contract Publicity Contract Flow of the Module Tariff Vetting by Accounts Deptt Party Master Entry by Commercial Deptt Party Master Entry by Commercial Deptt Vetting of LOA In Accounts Deptt Publicity Contract SD and Payment details by Commercial Deptt Submission of SD and License fee details by Commercial Deptt SD and License Fee Check by Accounts Deptt with vetted LOA Agreement Vetting Submission of DD/Chq For Realization to RBI through Cash Office & Safe Custody of BG/FD On Clearance by RBI, Preparation Of Cash Slip and Accountal

  22. Benefits • All LOA and agreements are vetted. • All BGs and FDRs are in proper custody. • Keeping watch on expiry of all earnings Contract. • Keeping track of all License Fee Payable. • Timely Accountal of Sundry Earnings. • Ensuring Correct Allocation of Sundry Earnings

  23. Demand Recoverable&Bills Recoverable Sr. DFM Nagpur

  24. Objectives • Creation of Billable Assests • In Demands Recoverable • Siding Master • Building Master • Plot Master • Way Leave • In Bills Recoverable • Water Meter master • Electric Meter Master • Rerailment • LC Gate Master • Staff Charges

  25. Objectives (contd..) • Party Master for Demands and Bills Recoverable. • Monthly Position of Demands Recoverable and Bills Recoverable. • Standard Rules for calculation of Licence fee etc. • Calculation and Bill generation. • Linking of Remittance into bank with XBR and BR. • Clearance can be ported against the concerned party and automatic balance updation. • Monthly ledger of any party at any instance. • Party wise position at any given time. • Position of accretion and clearance for any period. • Position of targets vis-à-vis earnings. • Party wise outstanding and reminders can be issued

  26. Siding Master Depending upon the type of Siding i.e. Assisted, Private or Private cum Assisted columns for entering the data will be operational and the values will be calculated as per the guidelines of Railway Board.

  27. Siding Bill Generation

  28. Plot Rent Depending on the Type of plot, Market Value and area the Bill Amount for the given year is calculated. (The type of plot and their rates are stored in a separate table i.e. AFXBRPLOTRATE. The type and rates of license fees are as per Railway Board’s letter Number 2005/L/M/18/8 dtd 8.06.2005.

  29. Siding Bill

  30. Bill for Plot License Fee

  31. Building License Fee Entry Form Depending on the Type of plot, Market Value and Open area, Closed Area the Bill Amount for the given year is calculated. (The type of plot and their rates are stored in a separate table i.e. AFXBRPLOTRATE. The type and rates of license fees are as per Railway Board’s letter Number 2005/L/M/18/8 dtd 8.06.2005.

  32. Bill for Building License Fee

  33. Party Ledger

  34. Monthly Ledger

  35. Yearly Ledger

  36. Summary

  37. BILLS RECOVERABLE The module is used for generation of various types of bills like Water, Electricity, Re-railment, Staff charges and AMC of LC gates and Earning Contract, Publicity Contract. Bills are generated by different departments. User id and password has been provided to each department involved.

  38. BILLS RECOVERABLE MODULE SYSTEM FLOW Work to be carried out by other Departments Work to be carried out by Accounts Department Bill Generation from Departments Bills Received in Accounts Cheque/DD or MR Entry by Department Cheques/DD/ MR Received in Accounts Automatic posting of Debit in Accounts Automatic posting of Credit in Accounts Position of Outstanding Dues, AEN wise report, Party ledger, Monthly Ledger can be viewed by Accounts as well as other Departments

  39. Water Bill

  40. Re-railment Bill

  41. Staff Charges Bill

  42. AMC of LC Gate Main.

  43. Electricity Charges • Utility has been created in EMIS for extracting the bills issued data. • Data files for both Debit and Credit postings are created separately. • These two files are then ported in AFRES. • For bills issued, the JV is created automatically through the system. (Debit) • The Division sheet accounting year & month is entered in the system. (Credit) • Thus the Reconciliation with General Books is taken care of.

  44. ExtractingData from EMIS This form is given in Electrical Department. At the end of every month they will extract the data in EMIS and the text files will be sent to Accounts Department.

  45. Porting Data in AFRES After receiving text files, Accounts department will port the data in AFRES using this utility.

  46. JV Generation After porting JV generation for Debit posting will be carried out. Credit JV is done through E-Recon by Hqrs.

  47. Linking of MR from Electrical department with Division Sheet of Traffic Accounts This utility will facilitate the entry of Division Sheet given by Traffic Accounts and reconciliation with General Books

  48. Party Ledger

  49. Outstanding Dues Report

  50. Linking of Bills Recoverable with Remittance into Bank

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