Information Governance Toolkit (IGT):

1. Information Governance Toolkit (IGT): Changes in v8

2. Housekeeping • Fire alarms • Exit routes and assembly point • Toilets • Mobile phones • Smoking areas • Refreshments • Questions

3. Agenda • Welcome • Role of IGT • Registration and log-in • Navigation • Completing the assessment • Supporting working practice • Reporting • Resources • Q&A

4. Introductions • Training provided by Department of Health contracted provider: David Stone Head of Information Governance Apira Limited

5. Role of IGT

6. Key facts

7. Why is IGT important? • IGT is owned by the Department of Health. The results are shared with the NIGB, the Care Quality Commission, the Audit Commission and Monitor • Supports delivery of assurance to the SIRO, Accountable Officer and Trust Board • Supports the SIRO in delivering Enterprise Level Change • It is mandated for NHS bodies • It provides a structure for assurance by Contractors of Services Providers • Patient care often depends upon good information governance practice in relation to information quality and records management as do many other NHS programmes • Is essential to deliver the Government’s vision on patient control of records

8. Key policy areas • Patient safety: • Risk management • Records management • Records audit • NHS Number • Organisation performance: • Legal compliance • CQC registration • CQC/Monitor licensing • Operating Framework • Patient control: • Data Protection rights • Access controls • Patient information • Pseudonymisation • Commissioning/Service Management: • Clinical coding • Payment by Results • Freedom of Information Act • Corporate Records

9. Key stakeholders • By role: • Trust Board • Senior Information Risk Owner • Caldicott Guardian • Information Asset Owners • Information Asset Administrators • All staff! • By function: • Risk management • Records Management • Legal services • IT • Human Resources • Estates • PALS

10. Information Risk • Requires senior engagement and consideration of: • Integrated information risk management • Identification and control of valuable organisational assets • Distributed ownership of activities that generate evidence in key areas • Ensures key risk areas are not overlooked but are thoroughly addressed

11. IGT security and accessibility • Security has been tested by third party independent assessment to industry standards, including penetration testing • Accessibility for different user types has been assessed to industry best practice standards • Cross-browser support (IE6, IE7, IE8, Firefox, Chrome) • IGT support team contactable via national Exeter Helpdesk

12. Registration and Log-In

13. Home page

14. Registration step 1

15. Registration step 2

16. Registration step 3a

17. Registration step 3a

18. Registration step 3b

19. Registration step 4

20. Registration step 5

21. Registration step 6

22. Registration step 7

23. Forgotten password

24. Navigation

25. Navigation

26. Help!

27. “About” • ‘Dictionary’ definitions: • What is Information Governance? • What is the IG Toolkit? • What are the information governance requirements? • What is the purpose of the information governance assessment? • Who has to carry out an information governance assessment? • When does the information governance assessment have to be done?

28. Completing the assessment

29. Landing page

30. Current and Past Assessments

31. Assessment overview

32. Requirement

33. Requirement overview

34. Guidance

35. Knowledge Base Resources

36. Training

37. Requirement Origins

38. Changes

39. Attainment levels

40. Detailed requirements

41. Uploading evidence

42. Selecting files

43. Confirming selection

44. Manual confirmation

45. Linking evidence

46. Adding evidence

47. Automatic incremental scoring

48. Progress overview

49. Achieving level 2

50. Submitting baseline