Introducing the e-KSF Online Tool

1. Introducing the e-KSF Online Tool A joined-up approach to staff development, based on the KSF

2. Why did we develop an on-line tool for the KSF? How to roll out the KSF to large numbers of staff – quickly and cheaply - without the ESR? How to cope with potential changes to the KSF over time? How to make the KSF “live”? How to monitor the usage levels of the KSF? (and CHI reporting) How to collect data and make sense of it at organisational and national levels?

3. Features of the e-KSF tool • Developed in partnership with DoH • Free at point of use for NHS Organisations • Available to use NOW • A single database, with access for all staff • Future-proof – project links to the ESR • Web-based, so no need to install new software • Supports all elements of the KSF development process, including creation of PDPs • Secure and unique logins – users only see the information they’re allowed to • Can be linked to other staff management systems

4. e-KSF Core Processes Joint approval process for new outlines Get Post Outline Local and national libraries Assign to staff (Face-to-face discussions) Plan the review Evaluate learning Record the review Create PDP (Real-world learning) Link to database of learning activities

5. A few screenshots…

6. Now “roll-out version” Add other documents to post outline

7. Capture work histories - transferable

8. Access previous reviews

9. Read about the changes Track non-post progress Refined sign-offs

10. Organisational objectives Optional objective-setting module (non-KSF)

11. “Living PDP”

14. To staff: A transparent, partnership process Ensures equality of opportunity Always accessible and secure Build up records of work and learning More focused development – and a reason to develop To NHS organisations: No cost! Structured method of capturing development needs – better use of training budgets A driver of IT skills development Link to NVQs Minimise paperwork – a “ready made” set of processes to start with Some of the benefits of the e-KSF

15. Roll-Out Activities Arrange training for KSF leads/steering group/”superusers” Agree use of e-KSF with your SHA, board, IT dept Make sure your organisations is registered on e-KSF Identify a local e-KSF administrator Arrange training for e-KSF administrator Ensure your IT resources can run the e-KSF Decide how to collect data about users – one-off upload or integration? Agree training plan for the organisation Arrange training for trainers Identify a roll-out schedule (which staff, when) Set up organisational data and preferences Cascade training to users Collect data about users – names, email addresses, who manages whom Upload data to the e-KSF tool

16. Training Materials Available • E-KSF “brochures” for organisations and staff • Train the trainer workshop slides • Process crib sheets • Quick start guide for managers • Demo walkthrough guide for trainers • SHA implementation pack • Trust roll-out activities • IT briefing documents

17. Supporting you through the implementation of e-KSF • We can set up organisations and local/SHA administrators now – mail support@e-ksf.org • “Train the trainer” sessions – arranged by SHAs? • Integration with local systems? • Updated roll-out materials available now (www.e-ksfnow.org website) • Support desk primed to deal with queries (via “support” button on e-KSF tool) • What else do you need?