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Crafting an Impressive Resume: Tips and Tricks for Standing Out

Learn to create top-notch resumes tailored to job requirements. Stand out with unique information and make a lasting impression. Master the art of writing effective emails, memos, reports, and proposals. Find out how to start and end a business email professionally.

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Crafting an Impressive Resume: Tips and Tricks for Standing Out

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  1. Unit 5 Office Management: Writing the perfect resume; tailoring the content to suit the requirements. E-mails, Memos and Circulars. Writing Reports and Proposals.

  2. A Resume Gets You an Interview Find out which applicants are suitable Choose a small number of candidates to interview Same issue for proposals and grant applications

  3. Stand Out From the Crowd Include interesting and unique information Attempt best effort to make a first impression No chance to explain if you do not get an interview

  4. Writing an Effective Resume Why you are writing Organization Presentation

  5. Summary of Sections Name Address, telephone number, e-mail address Objective Education Experience Achievements and awards Skills Professional affiliations Publications or projects

  6. Start with Contact Information Name (bold, not underlined) Address Telephone number Email address

  7. Objective One or two sentences Type of position (part time, full time, summer internship) What position would you like to find? Emphasize how you will use your skills, not what you want to gain

  8. Use the Objective to Stand Out Do not be needy:Objective: To obtain a position that will allow me to advance my potential while seeking new challenges. Show what you will contribute:Objective: An entry-level position in mechanical engineering where strong leadership ability and good communication skills are needed.Objective: Vice-president of aerospace engineering in an agency where extensive knowledge of thermodynamics and heat transfer are needed.

  9. Education in Reverse Chronological Order Include schools attended beyond high school List major and minor(s), supply interesting details For NYU, put the expected date in parentheses:NYU Tandon School of EngineeringB.S. Chemical and Biomolecular Engineering(Anticipated graduation: May 2020) Include special or interesting aspects of your program

  10. Experience in Reverse Chronological Order Dates of employment (2003-present) Name and location of the company (Con Edison, Brooklyn) Add specific detail that shows your organization, cooperation, responsibility with action Calling this section Experience allows you to include jobs for which you were not paid. Include: • Military service • Internships • Volunteer positions

  11. Achievements and Awards Dean’s list Scholarships Grants Prizes Nominations Professional societies Significant accomplishments Committees and leadership roles

  12. Use the Skills Section Software programs and proficiency (Word, PowerPoint, Excel, FrontPage, AutoCAD…) Programming languages (include Visual Basic, HTML, PHP, …) Abilities (based on experience) Languages and language ability

  13. Create an Effective Layout Try to interest your reader visually A clean, professional format with a little style Extra white space makes it easy to read – set margins

  14. Use Tables to Line Everything Up

  15. Limit Font to Two Choices For text: a serif font like Times For headings: Arial or Helvetica are good choices to add visual interest Don’t choose non-standard fonts like Comic Sans or Lucida Handwriting Font size should be 11 or 12 point

  16. Write Concisely and Vigorously A focused, targeted resume is best: • Avoid the temptation to go more than one page • Delete obvious information in order to highlight your unique qualities Find specific, dynamic verbs: • Use present (or past) imperatives • Include each verb only once • Consult online lists of “resume action words”

  17. Make Lists Parallel

  18. Make Lists Parallel

  19. Use Brief Style, Like Presentations Omit articles (a/an, the) Use more lists than sentences Arrange information in columns

  20. Final Thoughts … Choose the correct tense and use it consistently Do not ask for a particular salary Be accurate and honest Print it out! Do not attempt to proofread on screen

  21. E-mails, Memos and Circulars.

  22. How to start a Business email • Suppose “ E” is for Expression in word E-Mail. • Start email by saying, “Dear Sir/Madam” receiver is unknown. OR “Dear MrFarhan” receiver is known. OR “Dear Team” receivers are multiple. • Greet the receiver by saying “Good day to you” OR “Hope you be doing fine” OR “I hope all is good at your end”

  23. How to convey the message in email • AGAIN KISS – Keep it short and simple. I am sending you this e-mail to inquire if ... “ OR If you are replying to an e-mail, you could start with, "Thank you for your (recent) e-mail. I am sorry for the delay in replying to you, but I am pleased to inform you ... “

  24. How to end a business email Be polite and try to make a smiling ending, by saying: • I will be waiting for your response ASAP. • Please do let me know by when I can expect to have it. • Do let me know your suggestions in this regard. • I hope to see your response /feedback in next few hours / days.

  25. Common mistakes • Not including the email thread in your reply. • Not using a professional account. (love4all@yahoo.com) • Not replying to all. • Cc'ing the world. • Rambling. (plz, u, tc,ur) • Writing unprofessionally. (I want to inform to you). • Creating unnecessary back-and-forth.

  26. Advantages of Written Communication • The more you know the receiver the shorter the email will be. • Messages can be edited and revised many time before it is actually sent. • Written communication provide record for every message sent and can be saved for later study. • A written message enables receiver to fully understand it and send appropriate feedback.

  27. Disadvantages of Written Communication • Unlike oral communication, Written communication doesn’t bring instant feedback. • It take more time in composing a written message as compared to word-of-mouth. and number of people struggles for writing ability.

  28. Consequences of sending an improper business email • Productivity sapper • Poor impressions • Lack of Control • Falling into the wrong hands • Career limiting

  29. Bad Business Email - Example

  30. Letters, Memos, and E-mail

  31. Letters, Memos, Emails • Three genres you will encounter most often in the workplace • Reflects image of you and your company • Often act as the “wrapper” to larger technical documents • Résumés • Proposals • Reports

  32. When you encounter a new genre, remember the two most important elements to technical communication: • Audience • 2. Purpose

  33. Letter Conventions • Oldest, most formal of the three genres • Addressed to someone in another organization • Always concluded with a signature in ink

  34. Ars dictaminis • The rhetorical art of letter writing • Intended to incite action: “It could be said that the ars dictaminis emphasized the practical application of rhetoric over theoretical considerations and that this practical orientation became increasingly dominant” Bizzell, P., & Herzberg, B. (2001). The rhetorical tradition: Readings from classical times to the present (2nd ed.). Boston: Bedford/ St. Martins.

  35. Memo Conventions • Less formal and shorter than letters • Used most often for communication within one organization

  36. E-mail Conventions • Least formal of the three genres • Replacing memos because of its technological advantages • Always professional and free of errors

  37. Types of Letters and Memos • Inquiry • Response • Transmittal • Claim • Adjustment • Refusal

  38. writing strategies 9

  39. 1: Pay Attention to Tone • Always consider audience and purpose • E-mail to an expert = respectful, friendly and professional • Complaint letter = firm, formal, demanding, but not threatening

  40. The word “YOU” really effects your tone. • Congratulate and thank with “you” • “Your company always provides the best service.” • Do NOT use “you” when giving bad or negative information • “Your shoddy work produced a bad toaster.” • “My toaster no longer works.” Vs.

  41. Not Good. You must have dropped the engine. The housing is badly cracked.

  42. Better The badly cracked housing suggests that your engine must have fallen onto a hard surface from some height.

  43. 2: Brief, purposeful Introduction • The first line should clarify topic & purpose • No more than four or five lines Avoid diving into details too early or before the purpose of the communication is mentioned.

  44. 3: Review the context • We’re forgetful and busy people • Your reader may not be familiar with the situation

  45. 4: Follow a good-news first strategy

  46. 5. Use a reader-centered strategy

  47. 6: Organize your paragraphs logically • State the subject and purpose. • Explain the problem in detail. • Describe how the problem inconvenienced you. • State what you would like the reader to do. • Thank the reader for his or her response. • Provide contact information.

  48. 7: Keep your paragraphs short! No more information than necessary!

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