Camps Bylaw 13.12

1. March 16, 2010 Rules Education CampsBylaw 13.12

3. Institutional Camps by Definition • An institutional camp is any camp that is owned or operated by a member institution OR an employee of the member institution’s athletics department, either on OR off campus, and in which prospective student athletes participate.

4. Institutional Camps • Virginia Tech Policy- ALL CAMPS NEED APPROVAL • Camps for athletes prior to their 9th grade year (7th in Men’s Basketball) may not need to meet all the regulations in 13.12

5. When Can Camps Be Held? • 13.12.1.3 • Institutional Camps/Clinics may not be conducted during a dead period • No recruiting- even verbal or written offers- may occur during an Institutional Camp

6. When Can Camps Be Held (MBB) • 13.12.1.1.4 • Can only be conducted during June, July, August, or any calendar week that includes days of those months. • For example: May 30-June 5

7. When Can Camps Be Held (Football) • 13.12.1.1.3 • Can only be conducted during two periods of 15 consecutive days in the months of June and July or any calendar week that includes those months.

8. Brochures • Brochures- 13.4.1 c • Any content or design • Limited to a single two sided sheet • No larger than 17x22 inches when fully opened • Can be provided student athletes at any age

9. Brochures • Brochures- 13.4.4.1.2 • Can be in a periodical • May not exceed one-half page • The camp directory must include multiple listings of summer camps on each page (at least two camp advertisements of the same size must appear on a page)

10. Employment • 13.12.1.5 • You may NOT employ a PSA • Prospects may NOT volunteer • 13.12.1.5.3 • PSA or current SA may NOT operate a concessions table

11. Employment • 13.12.2.1- Student Athletes • General supervisory responsibilities • Earnings must commensurate with the going rate for camp counselors of the same teaching ability/experience • A student athlete who only lectures or demonstrates may NOT receive compensation

12. Employment • 13.12.2.2- High School, Prep School, Two Year College Coaches • Earnings must commensurate with the going rate for camp counselors of the same teaching ability/experience • Is not hired on the basis of reputation or contact with potential prospects

13. Employment for Basketball • May NOT hire an individual associated with a recruited prospect until the prospect has enrolled at a different institution OR has exhausted eligibility at our institution • An individual associated with a recruited prospect may NOT volunteer • You may hire an outside agency to help with registration and fees

14. Discounts • Interpretation- 08/27/2009 • An institution may offer discounted admissions to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions), provided such discounts are published and available on an equal basis to all who qualify.

15. Insurance • Virginia Tech Policy • Campers must have own medical insurance • Minimum $500,000 per occurrence with Virginia Tech named as “additional insured”

16. Other Requirements • Deposit Slip • Detailed Pay Scale • Accurate Financial Records

17. When Are Things Due? • Approval is required 30 days PRIOR to the start of camp • Post Camp Reporting is due 60 days AFTER camp is finished

18. New Legislation • 2009-51-B • In sports other than football, to specify that an institution's camp or clinic shall be conducted on the institution's campus or within a 100-mile radius of the institution's campus.

19. New Legislation • 2009-51-B Continued • A camp or clinic is considered an institutional camp or clinic if multiple institutions constitute majority ownership (e.g., 51 percent).  Further, such a camp or clinic is considered an institutional camp or clinic for all institutions with any percentage of ownership

20. New Legislation • 2009-51-B • We have exceeded 30 votes • This proposal will be voted on again next January • IS in effect for THIS YEAR