Saving the World: One Sheet of Paper at a Time

1. Sphere of Influence Sphere of Influence Saving the World: One Sheet of Paper at a Time

2. Before We Begin… Some terminology: • Side: 1 printable surface • Sheet: 1 piece of paper, which has 2 sides • Ream: Packet of paper, normally 500 sheets • Case: Box of paper, normally 10 reams or 5,000 sheets • Tree: noun – a plant having a permanently woody main stem or trunk, ordinarily growing to a considerable height, and usually developing branches at some distance from the ground

3. From the world ofCampus Services

4. Campus-wide Paper Use Amount of basic copier & printer paper distributed by Printing Services over the last 12 months: • Sheets: 7,760,000 This translates to: • Cases: 1,522 cases • Avg Homes: 4.3 homes • Trees (12” DBH): 285 trees

5. Campus-wide Paper Use PCW = Post Consumer Waste, the recycled part of recycled paper Type of copier & printer paper used at Carleton: • In 2003 the ratio was 15% recycled / 85% virgin • In 2004 the ratio was 29% recycled / 71% virgin • In 2005 the ratio was 70% recycled / 30% virgin In the last 12 months: • 96% was recycled paper containing 30% PCW • 4% was virgin paper

6. Campus-wide Paper Use Unfortunately, PCW costs more… Financial consequence of making recycled paper with 30% PCW the default: • + $4,000 expense for past 12 months Potential financial consequence of making 100% PCW recycled paper the default: • + $14,347 (approx) expense for next 12 months

7. Paper Use in Copiers • Total copier volume steady around 7 million sides every 12 months for past three years • Dramatic decline in copier volume of labs/public copiers over past three years: • 2004 labs/public copiers volume was 83 cases • 2005 labs/public copiers volume was 37 cases • 2006 labs/public copiers volume was 21 cases • Total cost of copying (Leases, Service, Paper): • $310,000 in FY 2004 - cost per side = 4.4 cents • $301,000 in FY 2005 - cost per side = 4.3 cents • $273,000 in FY 2006 - cost per side = 3.7 cents

8. From the world ofStudent Computing

9. Student Lab Printing Looking at the last 12 months for 16 printers located in 12 public lab spaces: • Sides Printed: 2,899,817 • Sheets consumed: 1,449,909 • 4 printers in the library represent 53% • Represents 19% of distributed paper • Student printing supply costs: • Toner: $44,617 • Paper: $8,515 • Maint. Kits: $3,625 (based on rec. cycles of 200,000 pages) • Equipment: $7,650 (averaged from 4 year cycle) • Total: $64,407

10. Student Lab Printing Printing at the Libe – A Look at Trends: • In the summer of 1998, a new printer was purchased • In the summer of 2002, it was retired having printed750,000 sides • Average of 187,500 sides per year • Replaced by a total of four printers • All four printers were retired summer 2006 having printed4,300,000 sides between them • This represents 1 ream of paper for every Carleton student, faculty and staff member – just in the library! • Average of 1.1 million sides per year

11. Student Lab Printing Why the increase? • eReserve • Makes class readings available online • Students print their own rather than copy from original • Increased number of journals, periodicals etc. which are available online • Students each print a copy rather than read from one original • Or they print original versus copying from original • “Hey, free printing!”

12. Campus-wide Printing Printing totals across campus for the last month of Fall Term 2006: • Academic: # Printers: 97Sides printed: 155,200 Avg per printer: 1,600 • Administrative: # Printers: 111Sides printed : 459,564 Avg per printer: 4,140 • Student: # Printers: 16Sides printed : 345,655  35 Cases Avg per printer: 21,603 • TOTAL:# Printers 224 Sides printed : 960,419Avg per printer: 4,287

13. Reducing Amount of Printing There are several efforts in place and under way to try to help reduce the amount of printing: • In the public labs, Duplex has been the defaultsince Spring 2003 • Limit the number of copies printed to 5(self-regulated) • Investigating a Print Management solution • Investigating the use of Multi-Function Devices (MFD) More on these last two points coming up…

14. FromWhat’s Next?in the World

15. What’s In the Pipeline? • Next Summer Printing & Mailing Services will be replacing 40 of our 60 copiers with MFDs and ability to print from your computer to most of these devices • MFD = Multi-Function Devices, combining copier, printer, scanner and FAX machine • Evaluating and selecting a Print Management Solution • A system which helps us monitor and better control printing • Initially used for tracking only • The institution may choose to set quotas and charge • The system can be tied to OneCard • Recycled Paper conversations on campus are continuing with various groups

16. From Your World

17. Why Is This Important to You? • What can anyone do with all this information? • You're just one person – this is a College problem, right? • Why should you care? • What do you do if you care but are overwhelmed by the size of the problem?

18. Why Is This Important to You? Care because you are a citizen… • of the global community • of the local community in which you live • of the Carleton community • of your departmental community …and you are a steward of those communities • Your sphere of influence begins with YOU

19. Why Is This Important to You? • Care because if you don't the problems will just get bigger and harder to solve • The problem is on the table • It's too big for any one person,but not for all of us to tackle together • We can start figuring out what to do at Carleton together

20. Why Is This Important to You? What’s in it for us..? • Better understanding of our part in the bigger picture • More control over our own lives • A measure of control over our work environments • Creative ideas for where we go from here Can we make a difference? Can we make a better community?