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PRE BID COMMUNICATION

PRE BID COMMUNICATION. Goal is to emphasize and respect important dialogue between all project stakeholders prior to projects being bid. Ralph Banse-Fay – Corps, Portland District Bill Hanson – Great Lakes Dredge & Dock. Frustration on All Fronts. Contractors – Bid Protests

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PRE BID COMMUNICATION

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  1. PRE BID COMMUNICATION Goal is to emphasize and respect important dialogue between all project stakeholders prior to projects being bid. Ralph Banse-Fay – Corps, Portland District Bill Hanson – Great Lakes Dredge & Dock

  2. Frustration on All Fronts • Contractors – Bid Protests • Corps – Contractors not timely or thorough • Sponsors – Delayed Projects

  3. Partnering Allows/Requires Frank Discussion

  4. Ground Rules • Legal – KO’s ARE in charge after solication is advertised – NON NEGOTIABLE • PARC – Corps has to communicate effectively with its vendors.

  5. Contractors Need to: Karen Garmire – Portland District • Know and understand job • Send “A” team • Be problem solvers, not makers • Respect enviro partners • Participate in lessons learned meetings

  6. Corps Needs to: • Be salesmen • Advertise Attractive Projects • Be an attractive client • Talk to your vendors…part of the solution, not the enemy

  7. Specific RecommendationsPart 1 30 day bid period is a problem IF

  8. Specific Recommendations Part 2 Pre Soliciation Meetings • Project Specific • District Specific • Division Specific • WEDA Chapter Meetings • National Dredging Meeting

  9. Specific RecommendationsPart 3 Pre Bid Meetings • Consider Value • Evaluate Participation • Evaluate Scope • Determine Venue

  10. Specific Recommendations Part 4 Pre Bid Questions • Technical POC • Initial phone response • Follow up

  11. Good Progress • Keep dredgers involved in discussions. • Keep us informed of changes to market or projects. • Perpetual market requires that we continue to partner. Thanks

  12. Overdepth • Regulatory issue effecting contracts Several projects postponed • Corps Guidance in 2006 • Pending Characterization Depth Tech Note in 2007

  13. Silent Inspector • Program has value • Guidance issued late last year • No PDT established, use SI Board

  14. SI – Definition Matrix • Data Type • Tracking • Volume • Production • Project Type • Rental • Hard Dollar • Dredge Type • Hopper • Cutter • Scow

  15. SI – Industry Concerns • Punitive Specifications • Proprietary Information? • Need for tracking vessels off contract? • Usefulness of information for project management? • Need to rescind Guidance? • Cutter and scow BETA program only at this time!!!

  16. Continuing Contracts • Guaranteed Protest • In FARS Review Process • Consistency Needed • No PDT assigned

  17. Hydrographic Surveys • Inconsistent Application • Inconsistent Capability • Corps Survey Meeting in New Jersey • Better use of surveys in Corps Planning

  18. Cost Estimating • Corps Budget and Bid Estimates • Projects delayed or cancelled • Workshops with Districts • Build flexibility into Corps Estimating

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