Reserve OER / Selection PSC-rpm-1 AY11 Roadshow Brief

1. Reserve OER / Selection PSC-rpm-1 AY11 Roadshow Brief

2. Overview • OER Basics • OER Overview • Selection Boards • Reserve Program Management • Q & A

3. RPM-1Reserve Officers www.uscg.mil/rpm

4. OER Basics PERSMAN CHAP 10.A • Submission Schedule • Biennial- even numbered yrs • Above or in zone cannot be late • Period of Report • From the date of your last OER • Reviewer Signature block cannot be prior to end of report period • Primary Duty block – must match RPAL in DA • Attachments - need to be submitted w/ OER

5. COMPLETED BY ROO USE CORRECT DATES COMPLETED BY SUPERVISOR Should Include: Scope of Duty, Resources Responsible for, Money Managed, People Supervised and Collateral Duties (Reservist Should Include Reserve Participation in the Following Format:) IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADOS: 5 Days

6. Section 2 Unclassified Information Brief

7. Which schedule?IDPL vs ADPL • Understand the difference between schedule and list: one is how often, the other is with whom you are competing. • Reserve Officers are on the ADPL schedule if: • On EAD • ADOS greater than 181 Days • Title X at original unit > 6 months • Title X at new unit > 92 days • All other officers are on the IDPL schedule

8. OERSubmission Schedule BIENNIAL (On Even Numbered Years) 31 MAR – CDR 30 APR – LCDR and CWO4 31 MAY – LT 30 JUN – CWO2 31 JUL – CWO3 (If In-Zone, OERs are required on odd years) ANNUAL 31 MAR – ENS 30 APR – CAPT 31 JUL – LTJG (LTJG In-Zone, 30 JUN)

9. Occasion of Report • Annual/Semi-Annual • Detachment of ROO (Transfer) • Change of RO • Promotion (CAPT / CWO–LT) • Concurrent (TAD >60 days) • Special (Performance Change / NJP) • This is also required for even year Promotion Year Boards, which occur on odd Calendar years • Continuity Purposes Only (IRR/Retirement)

10. A WELL-CONSTRUCTED OER COMMENT • How Well It Was Done • Concise Accomplishment • Demonstrated Impact… “Resulting in _________”

11. A WELL-CONSTRUCTED OER COMMENT Vague: Conducted vessel inspection to check for hazards. Specific: Responded to 6 grounded vessels following a major storm; conducted on-site inspections, determined pollution threat, drafted 2 administrative orders for removal of onboard fuel & oil; efforts ensured proper response actions taken by owners & no pollution reached the water.

12. OER CONCERNS • Vague Comments: “Demonstrated good leadership skills.” Lacks impact & specificity. • Excessive Abbreviations: “Spb plg/prp res 4 mtg all op msn reqmts; thrly plnd 2 FL sts, 1 WWP, 1 GANTSEC, & 1 JIATF-S ptl & dpt cmptly prp’d for C4I mgtn.” Confuses the reader. • Community-Specific Acronyms: “AFIC, BCI, ACOE” – Use only widely known acronyms; if unsure define thoroughly. • Prohibited Comments: References to Medical/Psychological issues, Gender, Ethnicity, Religion, Race or Family Status are restricted. • Use of Personal Pronouns: He, she, his, her- are not universally restricted, but place undue emphasis on gender. The best written OERs limit the use of pronouns.

13. DEROGATORY OERS(PERSMAN 10.A.4.h.) • Defined As: • “1” in Any Performance Dimension, or • “UNSAT” Comparison Scale Mark, or • Removal from Primary Duty • Addendum Process • Supervisor/RO Signs OER and provides copy to ROO • ROO has 14 days to prepare addendum/statement • Supervisor/RO endorse addendum/statement and forward entire package to Reviewer for signature (OER + Addendum/ Statement + Endorsements)

14. The Life of an OER End of Period Check your Validated OERs in Direct Access Home>Self Service>Employee>View>My Employee Review

15. CG-PSC • RPM-1 • Final quality control review • Process all OERS in Direct Access • Support the Promotion Board process • PSD-mr • Scan OER into computer storage system • Send original, validated OER back to member

16. The Promotion Cycle Review your record from PSC-PSD-mr3 months before your board www.uscg.mil/psd/mr

17. Promotion Basics • A Promotion Year runs from July 1 to June 30 • Example: PY 2011 runs from July 1, 2010 to June 30, 2011 • It is when the selected people actually get promoted, not when the boards take place • Going before the board is based on the Register of Reserve Officers • Boards are a closed process based on matters of record, your OERs are the most important piece

18. What Recent Boards are Saying • Factors that place officers at risk • Core values and 8H violations • Fail to qualify • Alcohol incidents • Overweight • Lack of job diversity/geographic diversity • Excessive staff tours/no ops or field support tours • Nothing out of specialty (broadened specialist) RISK

19. Important Tips for Reservists • Ensure your contact information is up to date in Direct Access, including best e-mail • Regularly read message traffic at www.uscg.mil/reserve • Communications to the IDPL Boards are strongly encouraged for Reserve Officers • Reserve Officer Resumes to the IDPL Boards are NO Longer required for Reserve Officer boards the ESS in CGBI is now used.

20. IMPORTANT TIPS • Maintain a Personal OER File • Update Record of Professional Development (CG-4082) before Promotion Boards. Advanced education at the top! • Achieve Closure - Follow Through • Don’t Delay Submission • Verify Validated OERs: Direct Access: Home> Self Service> Employee> View > My Employee Review • Review HQ PDR or Request a Scanned Copy

21. Q & A Thank you for your time & Have a great Coast Guard Day!

22. RPM Contact Information http://www.uscg.mil/rpm Reserve Officer Promotions: (202) 493-1728 Reserve Officer Status: (202) 493-1721 Register of Reserve Officers: (202) 493-1770 Reserve OES : (202) 493-1708