Spring STAAR EOC Administration TA Training

1. Spring STAAR EOC AdministrationTA Training Presented by Cindy Blair & Nicole Taguinod February 25, 2014

2. This training does NOT take the place of reading and following the appropriate manuals

3. EOC Facts • Subject based tests – not grade level based • Started with students that entered high school in the fall of 2011 as freshman • Up to 5 tests required for graduation • Tests have performance levels of: • Level 1 – Unsatisfactory • Level 2 – Satisfactory • Level 3 - Advanced

4. EOC Facts • Students currently completing an EOC subject that are EOC graduates • Students that are “Level I” will be re-tested • Students will always keep the highest score they have made

5. EOC Facts • ELL (or asylee/refugee) students that meet the TEA special provision criteria must have a form for English I in their permanent records (they must have passed the course to use this) • Allowable make-ups within the district established window • Tests are given in December, April, May and July • Tests cannot be used as CBEs

6. Standards • Student scored at Level 1 Unsatisfactory:  REQUIRED to Retest • Student met LEVEL 2  Done • Student met LEVEL 3  Done Precoded labels will be provided for any student that has not met Level 2 and previously tested within our district.

7. Who is testing? • Students who are in a course that has an EOC test and are going to earn WHOLE course credit in the semester. • Students who have tested previously that DID NOT score at a Level 2 will receive a label • If a student is scheduled to test or is a required re-tester and are absent you code them “A” - absent

8. House Bill 5 “…beginning in Spring 2014, STAAR English I & II will measure reading and writing achievement through a single assessment given in one day and student will receive a single score.” So who will test English I & II?

9. Students who are completing the course for English I or English II • Students who have taken English I or English II and DID NOT meet the following transition requirement: • Passed one assessment (Reading or Writing) • Met at least the minimum on the other • Achieved a combined scale score of 3750

10. Who does not have to test? • Students that were given full credit from homeschooling, private, or CBE do not take the EOC • ELL students that were in US schools 3 years or less, or 5 years or less for asylees/refugees that have passed the course, completed the paperwork, and were not parent denials do not have to re-test the English I EOC • It is the responsibility of the campus to confirm all requirements from the ELL provisional documentation for the exemption. This is only for English I EOC. All students must take and pass the English II EOC regardless of their LEP status

11. Early April Administration INCLUDES ALL TEST VERSIONS – STAAR STAAR MODIFIED

12. Make Ups • If students are absent on Monday, they can make up their test on Tuesday, April 1. Placing both English I and English II testers together is allowable. • All other make ups should be done on Wednesday, April 2 Make Ups

13. Timed Tests • English I and English II EOCs are 5 hourtests • Algebra I, Biology & US History are 4 hour tests • You cannot do a mass start time/stop time • If a test administrator goes over the 4 or 5 hours, report it immediately to DTC • Start testing students with extended time as soon as possible to ensure 7 hours (not to exceed the normal school day) • Once the test has begun, the test administrator must communicate (orally or in writing) the amount of time left to test in one-hour intervals and in shorter intervals during the last hour • Time only stops for the following: Nurse Emergencies Lunch Consolidation or movement into a new testing environment

14. Test Versions • STAAR – most students, allowable accommodations • STAAR MODIFIED – special education student only, must meet participation and eligibility requirements – test separately as required • STAAR L – on-line, if paper copy required, request now from district testing office • No STARR L for ENG I & II • Remember STAAR L student tutorials must be done prior to test date

15. Responsibilities

16. Principal Responsibilities • Attend trainings and sign oath • Ensure security and confidentiality of the tests and materials • Designate CTC • Oversee training and the implementation of test administration process as stated in the manual • Approve test administrators, logistics and ensure that the testing environment meets the following: • Testing rooms are quiet, well ventilated and comfortable. Students have enough room to work. • A “Testing-Do not Disturb” is posted outside each room • Bulletin boards and instructional displays are covered or removed from any location students may pass while testing • All desks used for testing are clear of books and other material not required for the test • Monitors the test administrators • Report any incident to the DTC

17. CTC Responsibilities • You are the contact person for all test-related communications at your campus • You are responsible for planning, training and execution of testing • You are required to be familiar with all manuals • You are responsible for supervising the verification of precoded test materials by campus personnel • You are responsible for accountability of all test material and for the accurate completion of all answer documents • All of this is done with the approval of your principal

18. CTC Responsibilities • Be responsible for all secure testing materials on your campus • Prepare answer documents for testing, this includes checking that the student’s data is current • Coordinate all campus testing logistics • Train all test administrators • Establish and monitor testing procedures to insure test security • Read the coordinator’s manual, the coordinator supplement, the accommodations manual, and the Security manual • Read the test specific administrator manuals • Attend test coordinator trainings • Receive and manage testing materials

19. CTC Responsibilities • Prepare and return all testing materials to the district test coordinator • Be the campus contact for all questions about testing • Report testing irregularities and security violations immediately to the district test coordinator • Manage the TAMS system on the campus for on-line testing • Update the Testing Database with test assignments and accommodations • You and your principal are responsible for test security on your campus • Supervise and actively monitor testing • Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents

20. Test Administrator Responsibilities • Read the Test Administrator Manual • Attend training conducted by your campus test coordinator • Receive secure testing materials from your campus test coordinator • Observe all rules regarding test security and confidential integrity of the state testing system • Read “Guide to the Test Administration Directions” prior to administering any state assessment • Administer the tests in strict compliance with the directions in the Test Administrator Manuals • Supervise and actively monitor students during testing • Do not provide any unauthorized assistance to students during testing • Do not view the test, discuss the test, or score a student test either before, during, or after testing

21. Test Administrator Responsibilities • Complete answer documents in accordance with the manual • Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing • Help the CTC for on-line administrations of STAAR L as needed • Report testing irregularities and security violations immediately to the campus test coordinator (CTC) • Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

22. Test Administrator Responsibilities ENG I & ENG II (manual page 32) • The test administrator may read aloud or sign the writing prompt to any student who requests this assistance • Reading or discussing student compositions is not allowed at any time • Reading selections may not be read aloud to a student • At no time before, during, or after the administration of the assessment are test administrators permitted to assist students with their written compositions • The test administrator must not do the following: • elaborate on the prompts • give students an opening and/or closing sentence • give students an outline for organizing their compositions • give students ideas about how to develop their compositions • translate the prompts into another language (except sign language)

23. Test Administrator Directions • Ensure that the TA has thoroughly read the directions for the assessment they are administering • There are differences in the directions for English I & II STAAR and STAAR Modified • Directions require TA to read specific call out boxes for different tests and are dependent upon student population TAs must know which students they are testing before the day of the assessment

24. Security & Confidentiality

25. Security and Confidentiality • Account for all secure materials before, during, and after each test administration • Protect the contents of all tests booklets and student answer documents • No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals • No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or in any other location

26. General Security Information • The following govern test security • Texas Education Code (TEC) • Chapter 39, Subchapter B • Texas Administrative Code (TAC) 19 Subchapter 101, Assessment • Family Educational Rights and Privacy Act of 1974 (FERPA) • Texas Education Code- TEC ξ39.0303, Section 552.352 • Texas Penal Code 37.10 - Tampering

27. Departures from Test Administration Procedures • Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities • Each person participating in the testing program is responsible for reporting immediately to the campus testing coordinator any violation or suspected violation of test security or confidentially, including all testing irregularities

28. Penalties for Prohibited Conduct • Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term • Issuance of an inscribed or non-inscribed reprimand • Suspension of a Texas educator certificate for a set term • Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently • Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

29. Emphasize importance of training and reading manuals – there are changes from last yearAccount for all test materialsEnsure proper storage of materialsVerify accuracy of student information Verify testing requirements for students receiving special education services Reduce the risk of having an irregularity! Before the test administration:

30. Reduce the risk of having an irregularity! During test administration: Ensure each student receives the correct assessment and testing material(s)Emphasize and verify active monitoringEnsure all testing personnel understand that they may NOT: provide assistance view the tests without authorization discuss confidential student information check for strategies

31. Reduce the risk of having an irregularity! After test administration • No unauthorized viewing (only TEA may permit) • No scoring of student responses • No discussion of confidential student information • No erasing stray marks or darkening response ovals • No copying of students answer documents • YOU CANNOT COPY ESSAYS OR SHORT ANSWERS • Account for all test materials • No opening answer documents to view answers

32. Reporting Irregularities Notify the CTC immediately if you become aware of the following types of irregularities: • Eligibility, Timing, Monitoring or Procedural Errors • Cheating • IEP/IAP Implementation Issue • Improper Accounting for Secure Materials Note: Remember on all irregularities you will need to report the who, when, where, what and why. Always keep a log book and document everything.

33. Collecting Documentation • All irregularities require the following documentation to be submitted: • Incident report including a plan of action (refer to local form) • Signed statement(s) from individual(s) involved (typed, printed and signed name and dated) • The local disciplinary referral form will be used to report disciplinary actions taken against students for cheating, cell phone issues, and or disruptions. A copy will be included in the report.

34. Campus Procedures

35. Add Campus Specific Procedures Here

36. Answer Documents and Booklets

37. Answer Documents & Booklets • Each subject has a booklet and answer document • Answer document has a “date” block that must have the date the test was taken bubbled in • Precoded labels are used for ENG I and ENG II assessments (all other subjects have precoded answer documents) • STAAR Modified answer documents must have a label affixed to it • Writing student names on booklets is permitted but may not be written on the “name” line

38. STAAR Precode Label

39. Writing Tracking Graphic Sample Booklet Sample of mark for ensuring students are on the correct answer document page For composition #2 the tracking graphic are squares

40. STAAR Modified Precode Label

41. STAAR Algebra I, Biology & US History answer documents will be precoded

42. STAAR Algebra I, Biology & US History answer documents will be precoded

43. Checking Answer Documents Check that the Form # has been indicated Test Booklet # must be filled in by student Check that the date the test was taken is filled in Check the score code A- Absent O- Other (DTC Approval Required) S- Score

44. Accommodations

45. Accommodations Refer to the 2014 State Assessment Reference Guide CTC must be notified in writing • Run rosters from testing database and have Special Education, 504 and LPAC verify Remember the Evidence of Effectiveness and E11 Deadlines!

46. Marking Accommodations onAnswer Documents GA- General Accommodations (Type 1) BR- Braille (Type 1) LP- Large Print (Type 1) OA- Oral Administration (Type 1) XD- Extra Day (Type 2) LA- Linguistic Accommodations

47. Accommodations Refer to STAAR Accommodations and Optional Test Procedures, Materials and Settings • No oral on writing portion – any student may request writing prompt be read to them • Supplemental Aides – only those approved by the Testing Department • Transcription – does not apply to time limit, student must check but cannot make corrections or changes to answers • Spelling Assistance – must meet all requirements (for ENG I & II- may be used on short answer reading questions and written compositions only) • See all others for eligibility and usage…….

48. Dictionary Use Refer to TEA Dictionary Policy and the Linguistic Accommodations for ELLs Reminder: Dictionaries must be available to students at a 1:5 ratio but it is recommended that each student be provided with their own dictionary Thesauruses are allowable

49. Linguistic Accommodations If a linguistic accommodation has been predetermined and documented by the LPACyou must mark “LA” on the answer document even if a student does not use all the accommodations

50. Linguistic Accommodations Linguistic Accommodations for ENG I & II