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Agency Board June 20, 2013

Update on the Davis-Woodland Water Supply Project. Agency Board June 20, 2013. Discussion Topics. Recent Activities/Accomplishments Upcoming Activities/Milestones DBO Procurement Project Costs Project Schedule. Recent Activities/Accomplishments April - June 2013. PROGRAM MANAGEMENT

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Agency Board June 20, 2013

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  1. Update on the Davis-Woodland Water Supply Project Agency Board June 20, 2013

  2. Discussion Topics • Recent Activities/Accomplishments • Upcoming Activities/Milestones • DBO Procurement • Project Costs • Project Schedule

  3. Recent Activities/Accomplishments April - June 2013 PROGRAM MANAGEMENT • Prepared FY 2013-14 Agency Budget • Prepared Amendment to UC Davis Agreement consistent with Amended JPA • Continued pursuit of SRF Loans: • Safe Drinking Water SRF criteria: • Lost well capacity due to exceeding MCL’s (nitrate) -Woodland • Consolidation of North Davis Meadows -Davis • Submitted initial application for Clean Water SRF • $10m in State grant funding for Joint Intake included in legislature-approved State Budget

  4. Recent Activities/Accomplishments April - June 2013 (cont’) ENVIRONMENTAL AND PERMITTING • Continued Section 404 Permit efforts - awaiting Biological Opinions from NMFS and USFWS • Commenced Aerosol Study: • Four 24-hour sampling events completed • CDPH staff site visit on 6/3/13 • Received bids for mitigation banking • Continued work on SEIR for amendment to Water Right Permit for ASR

  5. Recent Activities/Accomplishments April - June 2013 (cont’) ENVIRONMENTAL AND PERMITTING • Working with RD 2035 re: WAPA power resource base sharing at Joint Intake • Working with PG&E to define system improvements/costs to serve RWTF and Joint Intake

  6. Recent Activities/Accomplishments April - June 2013 (cont’) LAND AND ROW ACQUISITIONS • Continued work on remaining easements: • Heidrick/McGinnis and Lillard for easements along Davis Finished Water Transmission Main • Sierra Northern Railroad • Oates for 3 parcels near Joint Intake site and along Raw Water Pipeline alignment • Closing on Intake site & CPG easements • Meeting with Yolo County regarding Encroachment Permit: • Road reconstruction/repair following pipeline construction

  7. Upcoming Activities/MilestonesJune - July 2013 PROGRAM MANAGEMENT • Continue to pursue SRF low interest loan and grant funding opportunities • Continue development of ASR Program • Preparation for injection testing, modeling, SEIR, water rights amendments • Continue efforts to obtain WAPA power at Joint Intake • Complete Value for Money analysis

  8. Upcoming Activities/MilestonesJune – July 2013 (cont’) ENVIRONMENTAL AND PERMITTING • Outstanding permits/actions: • Biological Opinions from USFWS and NMFS • Section 404 Permit (US Army Corps of Engineers) • Obtain Finding Of No Significant Impact (FONSI) from Bureau of Reclamation • Obtain State 401 Water Quality Certification • Continue Aerosol Study at RWTF Site • Begin negotiations for purchase of environmental mitigation credits

  9. Upcoming Activities/MilestonesJune – July 2013 (cont’) LAND AND ROW ACQUISITIONS • Continue work with Yolo County regarding encroachment permits/road construction • Complete acquisition of Heidrick/McGinnis, Lillard, Turner, and Oates easements • Complete easement agreement with City of Davis • Continue eminent domain actions on 3 parcels PLANNING, DESIGN, AND CONSTRUCTION • Receive priced DBO proposals July 30th

  10. DBO Contract Procurement • Received Initial Concept Submittals (ICS) • Reviewed ICS and Proposal Phase Procurement Plans from both DBO teams • DBO teams presented ICS proposals to FPC and in separate meetings to CDPH • Prepared Addendum 2 to DBO RFP • Clarified questions from individual meetings • Modified RFP to respond to common issues raised by both DBO teams

  11. Follow Up to ICS Proposals • CH2M Hill • Questions/clarifications noted in ICS letter to team • Satisfactory feedback received • Proposal Phase Procurement Plan approved • CDM Smith • Noted deficiencies in ICS in letter to team • Deficiencies not corrected in team response or through contacts with references • Letter to team noted ICS not in compliance • Team withdrew from competition

  12. DBO Procurement Process • 2.5 year, competitive process • 5 initial submittals, 3 shortlisted teams • Process worked as designed • Field narrowed to 1 team from original shortlist • 2 bidders removed themselves from consideration • Impacts of delays in procurement schedule • Inability to correct deficiencies in compliance with RFP provisions • Difficulty meeting Price Ceiling requirements • Allows negotiations to begin ahead of schedule • Savings to Agency of approximately $500,000

  13. Competitive Provisions of Procurement Process • Maximum cost ceiling to ensure competitive price – both capital and operation • Maximum capital cost ceiling is 20% less than Engineer’s Estimate • Open book competitive pricing for approximately 70% of work to be completed by subcontract • Open book review of all remaining self-performed work

  14. June 15, 2013 Open House Ad

  15. Draft DBO Procurement Schedule Updated: 06/20/13

  16. 30 mgd Project Costs Presented at April Board Meeting(Apr 2013 million dollars) Construction Costs(a) Capital Costs, 2009-2016 • Includes DBO contract design and construction costs, design-bid-build Joint Intake construction costs, and Agency design review, construction quality assurance and contract compliance, engineering services during construction, environmental construction monitoring, environmental mitigation, permitting, and incidental costs. • Costs currently under discussions with RD 2035.

  17. Updated 30 mgd Project Costs(April 2013 million dollars) Construction Costs(a) Capital Costs, 2009-2016 (a) Includes DBO contract design and construction costs, design-bid-build construction costs, and Agency design review, construction management, engineering services during construction, environmental construction monitoring, and environmental mitigation, permitting and incidental costs.

  18. Significant Project Cost Changes • Increase in Agency allocation for Joint Intake ($2.3 million) • Allocation to Agency for 20% of “soft costs” (i.e. engineering services during construction, CM, etc.) ($0.9 million) • Increased estimate for pipeline trenchless crossing ($1.4 million) • Pre-design fee for DBO Procurement ($250,000) • Technical Services to Davis and Woodland ($100,000) • Raw Water Intake Agency Facilities Design ($395,000)

  19. Intake Bidding Schedule Updated: 06/19/13

  20. Project Schedule Milestones Updated: 06/20/13

  21. Questions

  22. Financing Milestone Schedule Updated: 04/17/13

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