Sandcastle Team Information Session

1. Sandcastle Team Information Session Agenda 6:00-6:20: Introductions/Leap Background Information Julie McDonald, Executive Director: julie@leaparts.org 6:20 - 7p: Panel Discussion Topics: Sandcastle “to do” list for forming a team and stories from the classroom Catherine Howley, Tom Eliot Fisch/Leap Teaching Artist Leadership/Networking: Benefits to participation Michael Ma, CAC Real Estate Fundraising Samee Sheikh, Walker Warner Architects Kim Teevan, Sandcastle Event Producer Team Motivation/Partnering with a School Sylvester Kwofie, McCarthy Building Companies Logistics for the “Day of” Sandcastle Contest Katelyn Braithwaite, NBBJ 7 – 7:15 p: Question and Answer 7:30: Networking

2. What is Leap? • Where Leap began • What Leap’s Teaching Artists do: in- school programs in music, dance, theatre, creative writing, visual arts, and architecture. • The arts teach children skills essential for success in school and in life: • Creativity • Critical thinking and cognitive skills • Setting goals, experimenting, problem solving and learning from mistakes • Learning to work collaboratively • Acknowledging diversity and differing viewpoints

3. History: 29 years! Impact on Leap: approx. 85% of event proceeds directly benefit Leap’s programs (remainder are event production costs) – making it possible for Leap to serve over 8,000 students in 40 schools! Leap’s goal for the 2012 Sandcastle Contest = $225,000 Castles to Classes (www.leaparts.org) Sandcastle Contest

4. “To Do” list for forming a team Register with Leap Assemble core group and build team Team Kickoff Meeting (see Agenda in Appendix A) Establish leadership, champions and/or sub-committees Align tasks and interests Team Coordination meetings Ask Leap for help, advice, templates, and training School visit(s) & Sandcastle Design Final Coordination and Preparation Sandcastle Contest!

5. Leadership, Networking and Benefits • Team Leadership • Embracing the Leadership opportunity • Demonstrate skills to employer • Assess skills of employee • Improve skills by experience • High level networking • Leadership transition is necessary and healthy • Team Participation • Networking in a goal-oriented activity • ‘Project’ based experience and teambuilding • Service to the community, education, and arts • Creative expression • Explore your professional abilities • Design and Build something!

6. Networking / Relationship Building • From Sand to Cement.... • The Value in your Network • Leveraging your Network for success • Being more effective in Networking • Expanding your network • Building connections / long term relationship

7. Tips for successful fundraising • Educate yourself about Leap and the value of arts education! • Set fundraising target • Minimum of $2,500 to participate • Average from 2011 = $8,600 • Top 3 fundraising teams in 2011: • Butler Armsden/Djeau+Poage/ GFDS -over $37K! • SmithGroup/HerreroBoldt/ Degenkolb – over $28K • Dome Construction/RMW-over $12K • Brainstorm names or companies that work with your firm for potential team partners • Send solicitation letters to individuals • FOLLOW UP – FOLLOW UP- FOLLOW UP • Send thank you cards with a photo of the event and event program with their ad in it

8. Team Motivation • Passion for arts education and investing in your community’s future! • Delegate and use the talents of others • Have consistent team meetings • Get involved and spread the word!

9. Team Motivation: Kickoff Meeting Agenda • Suggested Agenda Topics: • Team Leadership • School • Fundraising • Event T-Shirts and Site Sign • Team Program Ads • Sandcastle Design • Beach Lunch • Beach Supplies • Green Monster • Champions and Sub-Committees

10. Partnering with a school • How to find a school • Contact Leap for list of available schools • School contacts: Principal, Arts Coordinator, Teacher, PTA • How to describe the event • No cost to participate for students or families • Separate from Leap residency programs • Implements creativity, teamwork, project skills • Commitment: • 15-30 students (single class or mix) • 1-2 pre-event 1-hour sessions with Team • Transportation to attend event 9:30a-4pm • Timeline • Contact school by early September • 1st meeting late September: introduce, brainstorm, sketch, model, handout release • 2nd meeting first week of October: collect release, finalize design, discuss logistics, hype!

11. Guidelines for the Classroom • When/where: August 11, 6-8 PM at The Design Partnership, 1412 Van Ness Ave., SF • Presenters: Fatimah Guienze, Leap Teaching Artist, Lorie Hammond, Professor of Education, CSU Sacramento • Purpose: • Simulate and reflect upon your classroom visit • Increase your strategies and confidence in planning a project with a group of kids • Learn hands-on techniques for your classroom visit, including: sketching, 3-D modeling, sharing ideas, small group discussion, voting on a design and reflection • Enrich the experience for the kids involved

12. Day of the Event • What to coordinate in advance: • Team T-shirts (Optional) • Youth and adult sizes • Bring 3 extra shirts to donate for Leap sale, if possible • Site sign (Required) • Team logos, sketch/graphic/model of your castle design, wind/fog/child-proof design and display system • Water Guard (Required) • Designate a responsible adult(s) to monitor water line • Green Monster (Required) • A well prepared champion to manage compostables, recyclables and garbage = clean beach! • Lunch options: for adults and kids • Bulk snacks, prepared platters, delivered pizzas, on-site barbeque, bag lunches, lunch trucks • Don’t forget drinks and ice especially water!

13. Day of the Event Logistics • What Leap provides for teams: • 20’ by 20’ plot of sand assigned to your team • Team check-in and limited parking • Printed event programs and beach maps • Bathrooms and hand-washing stations • Trash, recycling and compost bins • First aid support • Event photography • MC’s and Judges • Coffee, water and light snacks for sale • Team t-shirts for sale • Awards to each team and school • Additional Event Activities: • “Community castle”: Drop-in sandcastle building activity • Art making activity for children and families • Musical and Theatrical performances by Leap Artists

14. What to bring:Personnel:Children & Adults: 1:1 ratio is most productive20 to 120 participants is feasibleFamilies are welcome on the beach!Equipment:NO LARGE WOOD FORMSRakes, large flat-head and spade shovels, compaction aids5 gallon and smaller bucketsSmall trowels, molds, shaping and finishing toolsWater sprayersShade canopy and table(s)Masking tape and markers Ladder (optional) Day of the Event Logistics

15. Day of the Event: Sample Site Signs

16. Day of the Event: Sample T-Shirts

17. Day of the Event: Judging • Awards: • Top Fundraising Team • Best in Show • Participation of kids • Sandcraft • Originality • Imagination • Integration of theme • Team work • Site Sign • T-Shirt • Judges will also designate unique awards each year inspired by the castles. • Such as Most Unrelated to the Theme, etc. Best in Show , 2011

18. Day of the Event: Judging Best Water Engineering

19. Mark your calendar! When and Where Guidelines for the Classroom for Sandcastle teams When: August 8th , 6 -8 pm, at the Design Partnership Learn how to successfully team with your school and create a positive impact Sandcastle Building 101 When: Saturday, September 22nd, from 10am – 12pm Where: Ocean Beach near Cliff House Learn some tips and tricks. Free of charge and open to all. Pre-Event Party for teams and sponsors When: October 2nd, 6 – 8 pm at NBBJ Meet the other Sandcastle teams. Drinks, food, merriment, and raffle prizes. 29th Annual Sandcastle Contest When: Saturday, October 20th, 2012, 10am - 4pm (Teams arrive by 9 am). Where: Ocean Beach near Cliff House (Great Highway and Balboa Ave.) Post-Party/Awards Ceremony for teams and sponsors When : TBD (early November)