Feedback from April Brainstorming session

1. BING MC 498 Feedback from April Brainstorming session Managing Committee 21st June 2006 Brussels Dr Monique Lévy

2. Contents • Major outcome • Importance of outside communication • Importance of one voice messages • Work more with partners (to extend our influence) • Work more with consultants (to go faster) • Proposals for improvement • Further info in: • BING MM 381 (Executive Summary and Summary of questions) • BING MM 380 (Detail of answers of each group to each question)

3. Main area of improvement, both for BING and for NTAs/Companies PUR/PIR need to be much better known Create positive emotion around PUR/PIR Communicate on environmental topics BING to prepare information packages on eg renovation Proposals: MPC to prioritise the proposals and split responsibilities M. Lévy to work with a Consultant to implement BING related communication Communication

4. Define major benefits of PUR/PIR Energy efficiency Space savings Environmental performance … Build a communication plan around these benefits Proposed actions: MPC to select and ML/Consultant to integrate into Communication Plan Product Positioning

5. One voice messages Designed at BING level for EC and EP Carried at NTA level (at least in major voting countries) Push EPBD for renovation (underway with EuroAce) Identify and target key decision makers Push for higher level standards (TC responsibility) Lower VAT for insulation foam Investigate financing/subsidies for renovation Proposal: M. Lévy to carry on at European level and NTAs at national level Advocacy

6. Insurance Companies: define partnership Architects: promote innovative solutions Partners sharing the same issue (eg waste management…) PIMA Consultants (to speed up work) Proposal: Committees to study relevant proposals and come up with a plan M. Lévy to address European/international issues (ACE, PIMA…) Work with Partners

7. Acoustics Lower lambda Recycling and waste management (underway) Ecoprofiles (underway) Smoke/toxicity (info already existing) Stickiness with different facings Products for prefabricated elements Proposed actions: TC/SHEC/MPC to comment and prioritise Proposed Research

8. European advocacy Common R & D Generic communication develop one voice messages channeled through local NTAs prepare ammunitions: positive statements, factsheets, research results project management Coordinate NTA activities Seek new Members, outside boards Develop NTAs in eg New Member States Role of BING

9. national/regional advocacy standardization, mirror groups, implementation of EU legislation, local legislations… local R & D local marketing: use info supplied by BING for shooting, advertising, doing. Translations give input to BING on national issues could take the lead on some projects and roll out via BING later on (?) Role of NTAs

10. capture market market & product development promote own products promote generic PUR/PIR provide resource/info/support for mirror groups and BING committees fund BING (+ projects maybe via consultants) NTAs larger companies: support BING/NTAs smaller companies: use BING/NTAs turn to BING/NTAs as independent voice Role of Companies

11. BING Green paper How to improve the functioning of BING?Or « doing more with less » Increased amount of activities Slow decision process Communication Internal External

12. BING Assets • Mixed membership: RM suppliers + NTAs • Quality of persons: many experts • Dedication of participants • …. BING can achieve a lot more with a better organisation

13. Too many persons involved SUCCESSIVELY in the decision process Lack of empowered decision makers Time availability of people (Fire resistance F/S, MPC work, one voice messages… ) Communication process within NTAs Weak link TC/MPC (walkability F/S) Work with partners who have diverging objectives (smoke F/S) Difficulty to agree strategy at MC level (Steel deck F/S) PUR/PIR Position vs EPS Result: frustration, wasted time and missed opportunities Why is BING slow?

14. Clear and important objective Clear and committed leader with full ownership Competent external partner (website designer) Regular checks at MPC Focused contribution of experts on specific points Clear timing and deadline Short approval process (Executive Board) Example of successful Decision Process: Internet

15. Smoothen decision process At committee level: more work in task groups, less committee meetings At MC level Get more expertise: Use untapped resources in NTAs/Companies Consequences: Higher efficiency and output within BING and NTAs Higher level of expertise at BING Possibility to tackle more issues Better time management for all More satisfaction for all Proposed Improvements

16. Objective: to tackle a well defined topic as quickly and as efficiently as possible - need deadline when feasible Attendance: a few experts willing to contribute If meaningful, get multidisciplinary experts (TC/SHEC + MPC…) Activity: when needed, NOT on regular basis Internal communication: conference calls, e-mails, meetings only if needed Possibility for non TG members to be on distribution list Advantages: increased efficiency (timely one voice messages for BING & NTA mirror groups) BING Task Groups

17. Strong and committed leader, having necessary time Empowerment of leader and TG Adequate and committed membership avoid rediscussion in eg Committee Meetings Set and respected deadlines Trust: delegate: nobody can be involved in everything Improved communication within BING Name of contact - Newsletter - Possibility to allocate special chapter in Intranet Continuous communication with BING Secretary General Conditions for efficient Task Groups

18. Success of TG will depend on commitment and respect of rules Proposed TGs (many other TGs already exist) M & F TCPP LCA Revision of CPD Dangerous substances REACH Promotion of PUR/PIR at insurers Renovation package Blowing agents? Financing of renovation? EU funding? Green public procurement? Spray foam? Sandwich panels? BING Task Groups

19. Keep present structure with some modifications: TC, SHEC and MPC meetings twice/year MAXIMUM Mainly information/education – Decisions taken in TG BING members to provide support (Minutes…) Reorganise committees Legislation/Standardisation/Advocacy (technical and environmental) Projects (TC/SHEC + MPC) Improve internal communication through Newsletter and Intranet Improve external communication towards Europe: M. Lévy, outside Consultant required Committee structure

20. MC decisions are taken by a simple majority, not unanimity (except for new Members) Urgent reply needed for documents sent for approval BING is a European association. It needs decision makers who decide on basis of the European goals of BING Challenge for NTAs: Think National in analytical part of BING work: BING meetings, needs for promotional packages, for research work… Think Europe in BING decisional bodies (synthesis): MC, GA, one voice messages… Decision process within BING MC

21. NTA financing is NOT a BING issue stricto sensu But BING can help NTAs by Taking more European projects Facilitate/emphasise contacts, give addresses at MS level (Mr Eikelboom, implementation of EPBD…) Bringing more value generating more funding at NTAs: By crossfertilisation: learning from each other By supplying documentation and info packages (eg renovation, spray foam, sandwich panels…) By getting new Members (eg spray foam, sandwich panels…) Proposal: organise a NTA day where each NTA will show successes/challenges and learn from other NTAs? NTA financing

22. MC to take decision based on European goals of BING Faster approval process within MC Clear mandate from NTAs to MC and vice versa Commitment from BING MC to staff agreed BING activities Reduce frequency of committee meetings Develop and favour empowered and focused task groups, liaising with Secretary General (who will manage if needed, eg finance) Get members’ support for administration of Committees/TGs Improve internal and external communication M. Lévy to work with a Consultant for external European communication under responsibility of MC/Executive Board Reorganise committees Organise NTA day? Summary of proposals