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SAE CDS Project Management How to Organize

SAE CDS Project Management How to Organize. CDS Student Workshop 10 December 2011 California State University – Los Angeles. Organizing Process – Overview. Set objectives WHAT Tangible; Realistic; Measurable Simple is best Choose an approach HOW

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SAE CDS Project Management How to Organize

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  1. SAE CDS Project ManagementHow to Organize CDS Student Workshop 10 December 2011 California State University – Los Angeles

  2. Organizing Process – Overview • Set objectives WHAT • Tangible; Realistic; Measurable • Simple is best • Choose an approach HOW • Set goals; Define tasks , subsystems, phases • Establish timelines WHEN • Assign roles and responsibilities WHO • Ability, experience, availability, passion level; work groupings • Win: who wins and why The best technology or engineering doesn’t necessarily win. The best managed and prepared teams do! How to Organize a CDS Project

  3. Activities to be Organized Oversight • Manage • Effort • People • Tools, equipment, material • Lead • Envision • Communicate • Motivate • Get commitment • Set an example • Resolve conflict • Assure Benefit Translate the CDS experience into personal growth and job potential. Effort • Recruit team members • Raise money • Do administration • Track progress • Make reports • Keep records • Manage and disperse money • Build • Design • Construct • Test • Prepare Tech reports • Do Design report/presentation • Do Cost report/presentation • Do Marketing presentation • Operate vehicle How to Organize a CDS Project

  4. Planning and Tracking ProgressThose who fail to plan, plan to fail. • Why plan and track? • Planning and tracking tool selection • Effort definition and assignment • Task granularity How to Organize a CDS Project

  5. Organization OptimizationIf you don’t stay organized, you may not succeed! • Continually re-plan. Nothing goes according to plan, so adjust as needed. • Integrate and prioritize. • Build a whole team and a whole vehicle. • Strive for resiliency, fluidity and redundancy. • Enable quick, effective communication. • Be scientific; do metrics, test and confirm. • Create an aura of being an established, successful team. How to Organize a CDS Project

  6. Organization Structure and Style • A “bosses” and “workers” structure is simple and straight-forward. It works. • If you can "team" and get the work done, you are much better off. • An informal style may be best in a college environment. • Focus on the structure of the team and the leadership; the rest will follow. • Adapt and be flexible in organization structure and style. • Leverage what you do well through a fluid structure. • Don’t be stiff. Do what works. • Getting it done is more important than how it gets done. How to Organize a CDS Project

  7. Team LeadCharacterize an ideal team lead • A team lead needs to be the best communicator, enabler and facilitator, not the best designer or builder. • A team lead's function is to support the team, not "run" things. • A good team lead respects and motivates people. • Isn’t overly sensitive. Keeps ego off the table. • Is frank, but speaks mind politely and considerately. • Does Anger Management! • Picks battles carefully. • A team lead must discipline people who blow commitments or don't show up, but at the same time, is pragmatic. You can never know enough How to Organize a CDS Project

  8. People People are the most important thing to organize. If you get that right, everything else works. • Give first priority to getting the people you need. Designing, building and testing come after that. • What skill-sets? How many? • Are theyavailable, committed, …? • Use people's talents as wisely as possible. • Use experience and cover all of the "needs" somehow. It is helpful to be friends. It is essential to be respectful of colleagues. How to Organize a CDS Project

  9. Recruiting • Don't be clique-ish. • Focus on getting committed, available people with the skill-sets you need. • Outsiders whom you don’t know or who may be “different” may be what you need. • Don't haze. • Strive for a cohesive team. • Capitalize on benefits and advantages of both: • Old hands (know-its) • Newbies (learners) How to Organize a CDS Project

  10. Fund Raising • Money is the next most important thing after people. • Fund raising is more about selling yourself and the team than selling the vehicle. • To a potential donor, sell the idea that, “It gives your company presence in our school.” • Everybody on the team needs to sell. • Getting money and free stuff is ESSENTIAL. • You're nowhere without it. • Never mind that "everybody needs to sell, " recruit some people whose forte is selling. • Get a good "money" person to manage the money. • Organize to "get free stuff." Some people are good at it. How to Organize a CDS Project

  11. Continuity • Build on knowledge and experience, year after year. • Every year, know how and why your vehicle is better than the previous one. • Use your alumni. How to Organize a CDS Project

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