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What can Citavi help me do?

What can Citavi help me do?. General Guidelines. Click the blue links! Change the reference type Add name prefixes or suffixes Etc. Right-click = additional options Edit list entries Go to other references Open detailed entry windows Insert special characters. F1 for the online manual.

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What can Citavi help me do?

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  1. What can Citavi help me do?

  2. General Guidelines • Click the blue links! • Change the reference type • Add name prefixes or suffixes • Etc. • Right-click = additional options • Edit list entries • Go to other references • Open detailed entry windows • Insert special characters F1 for the online manual

  3. A Tour of Citavi Preview Pane or Quick Help Change Workspace Navigation Pane Editing Pane

  4. Navigating a Project Back, Forward Go to… History Show Keyword Column/Show Category Column

  5. Find References by Filtering or Searching Search Filter

  6. Adding References (Overview) ...and with the Picker!

  7. Adding a Reference by Hand  Click  Select a reference type  Fill in the fields

  8. Adding References by ISBN  Click  Enter the ISBN  Click Add  Click Add to project

  9. Hints for Downloading by ISBN • Enter the ISBN however it is written, with hyphens, spaces, or just as a number. • No results? Select a different catalog to use:Tools > Options > Search > ISBN download • If you select more than one catalog for the ISBN download, make sure that the library you use most often is at the top of the list. Citavi searches catalogs from top to bottom and imports information (and call numbers!) only from the first catalog in which the book was found.

  10. Use a Scanner Scan your ISBNs … with a smartphone, too! Citavi searches for the bibliographic information. Scan quotations (or ISBN numbers)

  11. Reference Types in Citavi 35 Reference Types General and discipline-specific Choosing the right reference type ensures that the sources in your bibliography are formatted correctly. Drag the reference types you use most often to the favorites column.

  12. Adding Essays from a Book of Collected Essays • First, add the edited book.  Then add the contribution. Save time by doing the following:

  13. Search for Sources – In Your Library  ClickOnline search • Add the the catalog • if necessary  Perform yoursearch • Add the references • to your project

  14. Selections After an online search or an import, the new references are displayed as a selection. This allows you to take a look at your new references and assign tasks if you want.

  15. Searching in Research Databases • Many research databases can be searched from within Citavi. • Databases from major information providers:CSA, DIMDI, EBSCO, ProQuest, Ovid, etc. • Access is only possible if your university has licensed the database • Authorization by IP address and/or password.

  16. Citavi Settings Files • Using a special license key, a librarian or other infromation professional can create a settings file that allows users to access databases licensed by the institution. • Database passwords are encrypted • Databases can only be accessed by users with the corresponding site license.

  17. Importing Results (Overview) RIS EndNote Tagged TY - JOUR SN - 0926-9630 AU - Jauhiainen, A. AU - Pulkkinen, R. T1 - Problem-basedlearning JF - Studies in health SP - 572 EP - 576 VL - 146 PY - 2009 KW - Education KW - Nursing ER - %0 Journal Article %@ 0926-9630 %A Jauhiainen, A. %A Pulkkinen, R. %T Problem-based learning %J Studies in health %P 572-576 %V 146 %D 2009 %K Education %K Nursing • .ris, .enw, and .bib files can be imported by double-clicking the file. • Other files in structured formats can be imported with special filters in Citavi. BibTeX @article{Jauhiainen_Pulkkinen:2009, author = {Jauhiainen, A. andPulkkinen, R.}, year = {2009}, title = {Problem-basedlearningand e-learningmethods in clinicalpractice}, keywords = {Education; Nursing}, pages = {572--576}, volume = {146}, issn = {0926-9630}, journal = {Studies in health} } Non-Standard PMID- 19592907 PT - Journal Article IS - 0926-9630 (Print) AU - Jauhiainen A AU - Pulkkinen R TI - Problem-basedlearning JT - Studies in healthPG - 572-6 VI - 146 DP - 2009 MH - Education MH - Nursing

  18. Importing RIS Files For example, www.scirus.com

  19. The Picker Family (Overview) • Import results in COinS format from online databases • Add a book if the ISBN is shown • Add an article if the DOI address is shown • Add a webpage’s metadata to Citavi • Add quotations from webpages • Save screenshots of websites • Import Kindle quotations saved under "Your Highlights». Firefox Chrome Internet Explorer Acrobat

  20. Importing Results with the Pickers In the status bar you can see the option to import results on the page.* * for Aleph catalogs, arxiv.org, EBSCO databases, ERIC, Google Books, Google Scholar**, HighWire, OCLC databases, OvidSP databases, PubMed, Sowiport and library catalogs that support the COinS format.** The Google Scholar Bibliography manager option needs to be activated first.

  21. ISBN Download with the Picker Click the Picker symbol Citavi searches for the bibliographic information in the catalogs under Tools > Options > Search > ISBN download (Not the catalog displayed in your browser!)

  22. Adding Multiple Books by ISBN If a webpage has a lot of ISBN numbers you can add them all at once:  Highlight the entire page  Copy to the Clipboard • In Citavi click • Retrieve by ISBN > • Text From Clipboard  Click Add to Project

  23. Adding a Webpage You can add a webpage to Citavi with just one click using the Picker. Or you can add text from a website as a quotation or abstract.

  24. Adding Quotations from a Webpage Select the text and use the Picker to add it to Citavi. Please note: If you’ve already added the webpage as a reference, make sure to use the option Add selection as quotation for each additional quotation rather than Add reference and add selection as quotation.

  25. Adding PDF Documents … the same way you would add a webpage.

  26. Checking your References • After adding references to your project, make sure to check the following: • Bibliographic information • Abstract • Table of contents • Keywords • Hint: Customize the Overview tab to display this information.

  27. Applying Keywords Type keywords (Citavi suggests keywords already in the project) Or select using the Keywords dialog (Press F9)

  28. Assigning Categories Categories can be used to create an outline for your paper. You can assign categories to references, quotations, and thoughts.

  29. Keywords vs. Categories Categories • Allow you to systematically and hierarchically group the following: • References: group by subject, like in the library • Content: group knowledge items in an outline • Can be exported to Word so that you can use the outline to write your paper. Keywords • Can be imported automatically from research databases. • Describe the contents of a reference or a quotation. • Can consist of one or more words • Information literacy • E-learning • Glut of information • ACRL • Are separated with semicolons

  30. Planning Tasks You can assign tasks to every reference: borrow, make copies, return, etc. You can also define your own tasks.

  31. Setting Priorities and Deadlines You can assign priorities and due dates to each task.

  32. Printing a Task List The Task Planner gives you an overview of all of your tasks. Here you can print a task list with just one click.

  33. Adding Library Locations You can add the call numbers for books in your library as long as the books have an ISBN in your project.

  34. Finding Full Text Citavi can search for the full text of journal articles. You’ll receive the most results if you’re connected to your university network. If working off-site, connect via VPN.

  35. Checking Availability Citavi can use your library’s link resolver* to check if an item is available in your library for check out. *) Select the link resolver under Tools > Options.

  36. Attaching and Linking Files You can add webpage links or attach files to every reference in your project.

  37. Adding Quotations You can save as many quotations as you want for each reference. Core statement: restate the main idea of the quotation in your own words. Assign categories to add the quotation to your outline.

  38. Editing a Category System • In the Knowledge Organizer you can refine your category system: • Add categories • Delete • Raise or lower the category level • Move up and down

  39. Sorting Quotations and Thoughts Quotations and thoughts can be dragged between categories or copied.

  40. Creating a Compilation You can create a compilation of all the thoughts and quotations in your project. This compilation can serve as the basis for your paper or you can use it to get a good overview of where you are in your project.

  41. Creating a Project Bibliography You can easily create a list of references in your project. Possible use: Handout of course readings for students.

  42. Create a Publication with … Microsoft Word2003, 2007, 2010, 2013, 365 OpenOffice.org 3 WriterOpenOffice.org 3 Writer portableLibreOffice 3 or 4 LibreOfficeWriter 4 portable … or with a LaTeX editor: Led, LyX, TeXnicCenter, TeXMaker, WinShell, WinTeX or WinEdt

  43. Writing with Word Option 1:Insert your outline and knowledge items in Word with a single click.

  44. Writing with Word Option 2:Add knowledge items or references individually. The Add-In for Word formats your citations according to the citation style you’ve selected. The bibliography is updated automatically.

  45. Working with Writer Option 1: Save a compilation of your quotations and ideas in .odt format and with placeholders. Use this as a jumping off point for your paper.

  46. Working with Writer • Information literacy is much more than being able to use technology. The American Library Association defines information literacy as a set of linked skills that begin with discerning when information is needed, how to obtain the information and judge its quality, and how to make use of the information • "Information literacy is a set of abilities requiring individuals to recognize when information is blah blahblah needed and have the ability to locate, blah blahblahblah evaluate, and use effectively the needed information. Blah blah" {Amercan Library Association 2008 #63: 2}. Option 2:Write the text … … and insert references with one click … {American Library Association 2008#63}. … or quotations with their citations.

  47. Working with Writer The citations first appear in curly brackets. • Information literacy is much more than being able to use technology. The American Library Association defines information literacy as a set of linked skills that begin with discerning when information is needed, how to obtain the information and judge its quality, and how to make use of the information{Amercan Library Association 2008 #63: 2}. • "Information literacy is a set of abilities requiring individuals to recognize when information is needed and have the ability to locate, evaluate, and use effectively the needed information." {Amercan Library Association 2008 #63: 2}.

  48. Publishing with Writer Citavi then converts them to properly formatted in-text citations. (Citation menu > Format publication) • Information literacy is much more than being able to use technology. The American Library Association defines information literacy as a set of linked skills that begin with discerning when information is needed, how to obtain the information and judge its quality, and how to make use of the information (2008). • "Information literacy is a set of abilities requiring individuals to recognize when information is needed and have the ability to locate, evaluate, and use effectively the needed information." (ALA 2008, p. 2).

  49. Publishing with Writer … or footnotes. • The American Library Association defines information literacy as a set of linked skills that begin with discerning when information is needed, how to obtain the information and judge its quality, and how to make use of the information • " Information literacy is a set of abilities requiring individuals to recognize when information is needed and have the ability to locate, evaluate, and use effectively the needed information." .1 2 ______________________1American Library Association. “Information Literacy Competency Standards for Higher Education.” Accessed January 30, 2009. http://www.ala.org/ala/mgrps/divs/acrl/standards/informationliteracycompetency.cfm.. 2 American Library Association. “Information Literacy Competency Standards for Higher Education.” Accessed January 30, 2009. http://www.ala.org/ala/mgrps/divs/acrl/standards/informationliteracycompetency.cfm, p. 2.

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