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Local Roads Seminar March 7, 2013 Phase 3 (Construction)

Local Roads Seminar March 7, 2013 Phase 3 (Construction). Mary Ellen Mack Illinois Department of Transportation Local Agency Construction Supervisor. Overview. The People in Charge BC 775s and BC 776s Current Construction Issues Design – ADA, Proprietary Items, ROW

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Local Roads Seminar March 7, 2013 Phase 3 (Construction)

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  1. Local Roads SeminarMarch 7, 2013Phase 3 (Construction) Mary Ellen Mack Illinois Department of Transportation Local Agency Construction Supervisor

  2. Overview The People in Charge BC 775s and BC 776s Current Construction Issues Design – ADA, Proprietary Items, ROW Construction – IEPA, Buy America, PFP Construction Procedures Authorizations, Documentation, Close-Out Material Procedures Inspection, Testing, Methods of Acceptance

  3. 1. The People IDOT Local Agency Construction Staff Mary Ellen Mack Supervisor (847)705-4465 Jim Kukla North Cook (847)705-4253 Baba Owolabi S. Cook & E. Will (847)705-4752 Jeff Mysliwiec Kane and DuPage (847)705-4278 Scott Soderstrom Will (847)705-4429 Chris Brazas Lake and McHenry (847)705-4341

  4. Local Agency Staff • Responsible in Charge - Local Employee • Resident in the Field – Consultant or Local • Responsible for Administering Federal Money • Documentation, Inspection, Material Testing • Traffic Control, Electrical, Geotechnical • Accounting, Public Relations, Engineering • BC 775 and BC 776 • Need Approval during Agreements phase • Need Current Documentation Certification

  5. Current Construction Issues ADA Proprietary Items Right of Way 2a. Attention to Design

  6. Current Construction Issues – ADA • The Legislation (broad intent) • 1973 Rehabilitation Act • Americans with Disabilities Act (ADA) 1990 • The Regulation (specific requirements) • Section 504 (49 CFR Park 27) • ADA Tile II (28 CFR Park 35) • The Standards • Public Rights-of-Way Accessibility Guidelines (PROWAG) • The Enforcement • Illinois Attorney General

  7. ADA Requirements • The Ramp should have no more than 8.33% running slope and no more than 2% cross slope. • A Level Landing/turning space is required at the top of a perpendicular ramp. • Truncated Dome detectable warnings are required at the transition to the street. • Where possible, the curb ramp should be aligned with the direction of travel.

  8. Pedestrian Push Button Devices Pedestrian Push Buttons need to be within 10” of the walkway. One required for each direction. What’s wrong with this picture?

  9. Proprietary Items • Proprietary Items MUST be waived in the Design Phase. • Examples include Lighting and Traffic Signals • If you want the systems to work together, make it known to the FHWA/IDOT in Phase 2. • The Right of Way must be acquired before putting the work on the contract. • Adding the work during the contract is not germane. ROW

  10. Current Construction Issues IEPA Buy America PFP and QCP 2b. Construction Concerns

  11. Illinois Environmental Protection Agency • ILR10 expires in 2013 • ILR40 expires in 2014 • Negotiations – “Hope for the Best.” • PESAs • New specs based on preliminary testing • Testing for pH • CCDD vs Landfill

  12. Buy America • Products manufactured predominately of steel or iron. • Miscellaneous steel or iron components are not subject to buy America (tie wire, screws, rebar chairs). • Waivers needed from FHWA and IDOT. • FHWA Federal Register • IDOT Steel Procurement Act • Buy America applies to utility work.

  13. Quality Control Performance • PFP or QCP for HMA projects • FHWA recommendation that Local Agency projects have PFP or QCP • 50% by 2014 • 100% by 2015 • Advantages • Financial responsibility • Contractor takes action • Uses Cores, not Nukes to get more exact density • Testing in Labs

  14. Construction Procedures Authorizations Documentation Close-outs 3. Construction Procedures

  15. Authorizations • Forms • BC 2256, BC 22, BC 24, BC 635 • Extra Work • Force Account or AUP or Line Item • 100% Local Funded AUPs • Provide letter stating approval of work and price • Signature of Responsible in Charge • Correct Form with current IDOT staff

  16. Documentation Documentation Auditors Velma Calloway (847)705-4274 Mary Lohrbach (847)705-4272 Maryann Doukas (847)705-4768 Mike Brady (847)705-4306

  17. Things that need to be corrected: 1.     DailyDiary and/or Daily Quantities not printed at least weekly. 2. Diary Entries must be made on Saturday and Sunday. 3.      Pay item quantities not adequately documented. 4.      Approved Traffic Control Authorization form not in project records. 5.      Required depths checks not performed or documented. 6.      Project records missing “Measured by, Calculated by“ initials and applicable dates.(During Progress Review) 7.      Approved Progress Schedule not available in project records. 8.      Pay items not consistently measured to the required 0.1 unit of measure according to the Documentation Book. 9.      Weight tickets were not initialed as required. No explanatory documentation in projects records. 10.      Bituminous Paving Daily Record and/or HMA Paving Summary not in projects records.

  18. Things that need to be corrected (continued): 11.     Dept. of Agriculture scale information not documented in ICORS.(at Final Review need to print) 12.     Required daytime and nighttime traffic control inspection reports not in projects records. 13.     ICORS not backed up or back-up log not adequately completed. 14.     Pay estimate not submitted at least monthly when applicable. Need Village Resident Engineer to sign pay estimate and a copy kept on file. 15.     Erosion control inspection reports not signed and dated by the inspector and contractor. 16.     Diary drive through was not recorded twice per day with time reference. 17.     Crew names and initial and signature were not recorded in diary. (Hardbound or ICORS) 18.     Quantity Book was missing Final Source of Documentation and all pay items were tag no. (ICORS projects)

  19. Close-Outs • Procedure to Final Contract • Balance Quantities • Schedule Final Documentation Audit • Submit Final Papers • Submit Material Inspection • Contract must be finaled within 1 year of 100% Completion. • Contracts not finaled after 1 year jeopardize federal funding. • Talk with IDOT – We can help.

  20. #1 Tip for Resident Engineers Resident Engineer Tips Go to http://www.dot.il.gov/dobuisns.html to find: Construction Guides Manuals and Memorandums Contractor Services Material Information Forms Letting and Bidding Information

  21. Acting Bureau Chief Abdul Dahhan (847)705-4363 Mixture Control Engineer George Houston (847)705-4339 Physical Tests Engineer Sherman Tung (847)705-4369 Geotechnical Engineer Jim Stewart (847)705-4003 Aggregates Fred Williams (847)705-4453 Miscellaneous Materials Kamil Rizko (847)705-4688 Precast Concrete Jeff Deady (847)221-3187 Prestress Ray Johnson (847)741-5301 QA Manager/Matl. Cert. Kathy Hutton (847)705-4362 4. Material Procedures

  22. Material Inspection Tips • Read the Soil Report and the Soil Borings • Make sure the contractor is calling work into Materials Callboard 847-705-4337 • Need an RE Visual for everything other than HMA, Concrete, Aggregates, and LA-15’s • Ensure Timely Submittals • No pay without Material Inspection • Review and have handy the Project Procedures Guide and the Manual of Test Procedures for Materials

  23. HMA Inspection • Jobsite testing and reporting: QC by Contractor QA by Consultant or subconsultant QA responsible for comparison • All jobsite testing should be either cores or correlated gauges to be accepted by IDOT

  24. PCC Inspection • Plant inspection by IDOT Materials if callboard is notified of pour • Jobsite testing : QC - follow Schedule B QA - follow Schedule D • QC submit all original reports to RE • QA Manager responsible for comparing QC & QA results and documentingremarks on MI 654 & MI 655 • All Concrete reports submitted no later than one week after break of record

  25. Methods of Acceptance • Manufacturer’s Certification • Approved Lists • QC/QA or Method Spec • Certified Sources • Source or jobsite testing • Visual Acceptance

  26. Project Procedures Guide • Go To: www.dot.il.gov • Click on Tab: “Doing Business” • Under Materials find: • Approved lists • Mystic Codes • Project Procedures Guide

  27. Overview The People in Charge BC 775s and BC 776s Current Construction Issues Design – ADA, Proprietary Items, ROW Construction – IEPA, Buy America, PFP Construction Procedures Authorizations, Documentation, Close-Out Material Procedures Inspection, Testing, Methods of Acceptance

  28. Questions??

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