Northwest Area Committee & Regional Response Team

1. Northwest Area Committee & Regional Response Team • Boise, Idaho • June 29, 2011

2. Agenda • Safety Brief, Introductions, Opening Remarks • ID State Response Program and Vision • Introduction to the Regional Response Team, NW Area Committee, and NW Area Contingency Plan • Warm Springs Fire • BREAK • Review of Spokane River Geographic Response Plan • OSC Reports • LUNCH • Bio-Response Operational and Testing Evaluation Project (BOTE) • Operational Commanders Roundtable • BREAK • Rexburg Drum Case • RadNet Deployment in aftermath of Japanese earthquake/tsunami • Derelict Vessels: Joint Federal State Actions

3. Agenda • Safety Brief, Introductions, Opening Remarks • ID State Response Program and Vision • Introduction to the Regional Response Team, NW Area Committee, and NW Area Contingency Plan • Warm Springs Fire • BREAK • Review of Spokane River Geographic Response Plan • OSC Reports • LUNCH • Bio-Response Operational and Testing Evaluation Project (BOTE) • Operational Commanders Roundtable • BREAK • Rexburg Drum Case • RadNet Deployment in aftermath of Japanese earthquake/tsunami • Derelict Vessels: Joint Federal State Actions

4. Agenda • Safety Brief, Introductions, Opening Remarks • ID State Response Program and Vision • Introduction to the Regional Response Team, NW Area Committee, and NW Area Contingency Plan • Warm Springs Fire • BREAK • Review of Spokane River Geographic Response Plan • OSC Reports • LUNCH • Bio-Response Operational and Testing Evaluation Project (BOTE) • Operational Commanders Roundtable • BREAK • Rexburg Drum Case • RadNet Deployment in aftermath of Japanese earthquake/tsunami • Derelict Vessels: Joint Federal State Actions

5. Prepared by: Josie Clark and Heather Parker Date: 29JUN11 NorthWest Area Committee Meeting ~ Boise, ID Intro to Area Planning

6. What is an Area Committee? • Interagency group charged with pre-planning for oil spills • Comprised of any player who has a role in oil spill response • Spatial boundaries defined by EPA/USCG • Mandated by OPA 90 Section 4202(4)(A)

7. Who is on an Area Committee? Fire Department Tribes Local Health Dist. Industry NGOs Private Citizens State Police • State Health Department • State Env. Reg. • USCG • EPA • NOAA • DOI • DoD, DOE, etc. Area Committee members include anyonewho has a role in oil spill response. 7

8. What is an Area Contingency Plan? A local/regional blueprint for oil (and hazmat) response Contact information Policy decisions Sensitive resource information Local/Regional response resources Mandated by OPA 90 Section 4202(C) 8

9. Why Area Planning? Creates relationships between private and government response entities prior to a spill ACPs memorialize response policy agreements Provides necessary information rapidly during response 9

10. Preparedness Components:National Response System Managing Organization Level Plans Local LEPCs LEPC Plans Regional RCP RRTs SERCs/ AreaCommittee State/Area ACP National NRT NCP

11. Regulatory Mandate NCP, Section 300.115 (a): RRTs ensure area planning happens and is consistent across region (g): RRT agencies provide reps for area planning (i)(6): RRTs in conjunction with Area Committees plan for countermeasure use OPA 90, Section 4202 (4)(A) and (4)(B): Formation of Area Committees (4)(C): Required contents of Area Plans 11

12. Requirements of Area PlansOPA 90 Section 4202(4)(C) (i) Address worst case discharges (ii) Describe areas of special economic or environmental importance (iii) Describe the responsibilities of an owner or operator and Federal, State, and local agencies (iv) List the equipment and personnel available (v) List of local scientists (vi) How the plan is integrated into other plans (vii) Include any other information the President requires (viii) Area Committee to update periodically 12

14. Who Provides OSC for a Response? Marine State Inland

15. Regional Response Team(RRT 10) • Mandated by National Contingency Plan • Conduct pre-planning for oil and hazmat spills to ensure coordinated federal support • Support On-Scene Coordinator during incident • Co-Chaired by EPA and USCG D13 • Membership from 15 federal agencies and states of Idaho, Oregon, and Washington

16. Northwest Area Committee(NWAC) Mandated by Oil Pollution Act of 1990 Federal On-Scene Coordinators must pre-plan for oil spills with State and local partners. Plans must identify resources at risk, available response equipment, and response procedures Co-Chaired by Sector’s Portland & Seattle, EPA Co-Vice-Chaired by states of Idaho, Oregon, and Washington Membership from private, local, State, Tribal, and Federal entities

17. Coast Guard Districts and EPA Regions U.S. Coast Guard Districts U.S. Federal Regions

18. National Response System – Federal Region 10 Managing Organization Level Plans Local LEPCs LEPC Plans Regional RCP RRTs NW Area Contingency Plan NW Area Committee State/Area ACP AreaCommittee National NRT NCP

19. Regional Response Team 10 Federal State Tribal Member agencies are identified in NCP. Each of 15 Federal Agencies and State Lead Agency have one vote when the RRT assembles during a response. Northwest Area Committee Federal State Tribal Local Non-Profit Industry Members are any entity with response interest in region. This includes all RRT members as well as county and city agencies and the private sector. NW Area Committee US EPA, R10 USCG, Sector Seattle USCG, Sector Portland RRT 10 US EPA, R10 USCG, D-13 In R10, these groups meet together.

20. NW Area Committee/ Regional Response Team

21. What is in the Plan? • THE PLAN is essentially a manual for oil and/or Hazmat response • Jurisdictional authority, roles, and responsibilities • List of available spill response equipment • Required notifications • List of response organizations • Incident Command System implementation

22. What is in the Plan? (con’t) • Response Technologies Use • Dispersant use, In-situ burning, Decanting • Volunteer Policy • Joint Information Center Manual • Applicable federal and state regulations • Accessing State and Federal Funds • Geographic Response Plans

23. WHAT IS A GRP? A response orientated contingency plan providing some framework for response decisions during the first 12 to 24 hours following a spill, and beyond.

24. Purpose of the GRP’s • Prioritize public natural resources • Allow for immediate and proper action • First responders know what actions to take • Includes: • Area maps • Prioritized booming strategies • Access points • Staging areas

25. Maps that refer you to Priority Tables or Strategies Priority Tables that refer you to Strategies Strategies

26. NWACP Concept of Operations • Rapid notification of Federal, State, and local governments to permit assessment and response, if necessary • National Response Center, 800-424-8802 • Relies on the principle of escalation • Utilizes the National Incident Management System (NIMS) and Incident Command System/Unified Command (ICS/UC) principles

27. Concept of Operations, cont. • Provides for access to considerable resources and expertise as situations requires • Covers all spills regardless of nature, cause or source • oil and hazmat • fixed facility and transportation • inland and coastal • natural and man-made disasters

28. Options for using the plan • For oil spills on water with GRPs • Clearwater/Lochsa, Spokane, Pend Oreille, • For large incidents • Incident Command System position specific guidance • For local contingency planning • Information on State and Federal capabilities (equipment, expertise, funding) • Reference for role State and Feds are ready to fill • As a technical reference for spill response

29. Ongoing Planning in Region 10

30. Direct input route: Gov. Agencies NW Area Committee US EPA, R10 USCG, Sector Seattle USCG, Sector Portland Non-Profits Contractors Industry Public Workgroups Steering Committee RRT 10 US EPA, R10 USCG, D-13 • Workgroups: • Logistics • Wildlife • Hazardous Substances • Science and Response Tech. • Geographic Response Plans • Marine Fire Fighting • Communication and Outreach

31. NWAC Plan Evolves and Responders are Informed “Integration with Reality” GRP Workshops NW Area Committee US EPA, R10 USCG, Sector Puget Sound USCG, Sector Columbia River Exercises Drills Outreach RRT 10 US EPA, R10 USCG, D-13 NWAC Meetings Annual Plan Review

32. How to get the plan, and connect with the NWAC Josie Clark NW Area Planner EPA Region 10 206-553-6239 clark.josie@epa.gov Heather Parker USCG RRT Coordinator/ District Rspns Advisory Team 206-220-7215 Heather.a.parker@uscg.mil http://www.rrt10nwac.com/

33. 2011 Updates to the NW Area Contingency Plan List of Some Key Proposed Changes NWAC Meeting 29JUN11 – BOISE, ID

34. Discussion Topics • List of Key Department of Ecology Updates to NWACP • List of some Key Sector Puget Sound Updates to NWACP • Some Additional Updates

35. Some Key Updates from Ecology (1) Add to the RP’s Response Policy in Chapter 1000 a description of the staging of the industry-funded emergency response towing vessel in Neah Bay. • Description of the permanent staging of the tug at Neah Bay. • A note that both Ecology and the US Coast Guard can contract with the tug if necessary. Clarify in Appendix 8000 Ecology’s role in planning for and responding within unified command to vessel firefighting incidents that pose threat of spill. New appendix on Environmental Permits – new appendix based on lessons learned from the DAVY CROCKETT. • Overview of the need for & types of permits to obtain during responses. • Comprehensive list of federal, tribal and state permits that may be necessary (and contact agencies). • Short discussion of potential for waivers or expedited process to obtain the permits. • Tool used during response to track permit issues.

36. Some Key Updates from Ecology (2) Revise Washington’s Disposal Plan Boilerplate – this is an Ecology only tool. Updated in response to lessons learned from the DAVY CROCKETT. • Adding operational guidance for characterizing and handling waste streams all the way through to final disposition. • Additional guidance on temporary storage. • Procedures for reporting data on waste. Update Chapter 1000 to reflect new vessel industry requirements for notifications to WA state of vessel emergencies • Update to reflect change in state law requiring vessels operators to report significant threats of spills to the state. List of potential command post locations – Added back into Logistics chapter. Addition of Liaison Manual as new appendix to plan • Presents ICS structure and job descriptions for Liaison group • Includes tools for stakeholder meetings, VIP tours, etc.

37. Some Key Updates from Ecology (3) Broad update to Chapter 4000 on Volunteers including addition of new Volunteer Management Manual in the appendix (Volunteer Task Force co-chaired by Sector Puget Sound and Ecology) • Provides a process for unified command to make a decision whether to use volunteers. • Mentions the MOU signed between the USCG, EPA and the Corporation for National and Community Services for managing non-affiliated (or convergent) volunteers. • Add description of Coast Guard’s use of auxiliary as volunteers. • Mentions the new Washington law requiring Ecology to develop a volunteer coordination system. • Defines a Volunteer Coordinator for ICS, suggest unified command can put the function in planning or Liaison. • Suggests tasks that volunteers can (or won’t) be used for during a response. • Still not defined: training requirements for volunteers, specific process for intake & registration.

38. Some Key Updates from Sector Puget Sound • Marine Firefighting – Sector PS

39. Some Additional Updates… • Entire Rework of Chapter 1000 and 2000 • Thanks to Josie Clark, Dale Becker and Wade Gough for taking the lead • Thanks to other Steering Committee members who contributed edits • Adding revised EPA-USCG Jurisdictional Boundary Language to Chapter 1000 • Adding BMPs from DWH to Chapter 9000

40. QUESTIONS?

41. Proposed New NWACP Update Cycle Dates ANNUAL AREA COMMITTEE WORKSHOP (First one SEP2011, then JAN after that) 01 JANUARY 21 JANUARY SC Face to Face MEETING – REVIEW RESULTS EXEC COMM CONF CALL - DECIDE ON PRIORITIES AND TF FACILITATORS 01 FEBRUARY CONF CALL- STEERING COMMITTEE &TF FACILITATORS 01 MARCH MARCH RRT/NWAC Meeting JUNE RRT/NWAC Meeting (Opportunity for TF to receive input from Exec Committee on policy decisions) TFs complete work (i.e. NWACP updates) 01 SEPTEMBER EACH ASSIGNEE FINALIZES UPDATES TO THE NWACP LANGUAGE/TEXT/SECTIONS 15 SEPTEMBER SC COMPLETES ROUGH DRAFT NWACP – include all assigned updates 01 OCTOBER OCT RRT/NWAC Meeting PUBLIC COMMENT DRAFT 01 NOVEMBER FINAL DRAFT INCLUDING PUBLIC COMMENTS 01 DECEMBER 31 DECEMBER FINAL PLAN 31 JANUARY PUBLISH SIGNED NWACP Steering Committee Draft_02MAY2011

43. Agenda • Safety Brief, Introductions, Opening Remarks • ID State Response Program and Vision • Introduction to the Regional Response Team, NW Area Committee, and NW Area Contingency Plan • Warm Springs Fire • BREAK • Review of Spokane River Geographic Response Plan • OSC Reports • LUNCH • Bio-Response Operational and Testing Evaluation Project (BOTE) • Operational Commanders Roundtable • BREAK • Rexburg Drum Case • RadNet Deployment in aftermath of Japanese earthquake/tsunami • Derelict Vessels: Joint Federal State Actions