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Doing Business with South Carolina: A Comprehensive Guide

Learn about the South Carolina Consolidated Procurement Code, source selection methods, small purchases, competitive bidding, state preferences, and more with practical tips and best practices for successful procurement. Discover the future of procurement in South Carolina through electronic commerce initiatives.

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Doing Business with South Carolina: A Comprehensive Guide

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  1. HOW TO DO BUSINESS WITH THE STATE OF SOUTH CAROLINA John R. Stevens, CPPBState Procurement Officer Procurement Services Division S.C. Budget & Control Board

  2. 1. LEARN THE SOUTH CAROLINA CONSOLIDATED PROCUREMENT CODE • http://www.state.sc.us/mmo/codes/pcr.htm • All State Agencies • All Sources of Funds • School Districts With Annual Budgets of $75 Million

  3. SOURCE SELECTION METHODS • Small Purchases • Competitive Sealed Bidding • Best Value Bidding • Fixed Price Bidding • Request for Proposals • Reverse Auction

  4. SMALL PURCHASES • <$25,000 • Competition Required • <$1,500.00 - None • $1,500.01 - $5,000.00 - 3 Telephone Quotes • $5,000.01 - $10,000.00 - 3 Written Quotations • $10,000.01 - $24,999.99 - Advertisement in South Carolina Business Opportunities (SCBO)

  5. COMPETITIVE SEALED BIDS • $25,000.00 and more • Competition Required -Advertisement in SCBO • Award - Lowest Responsive & Responsible Bidder

  6. COMPETITIVE BEST VALUE BIDDING • Hybrid Between Competitive Sealed Bids & Competitive Sealed Proposals • Award Based on Evaluation Factors • Price Must Be Worth 60% of Total Evaluation

  7. COMPETITIVE FIXED PRICE BIDDING • State Sets Maximum Price Allowed • Award - All Qualified Bidders Agreeing to the Maximum Price • May Add Contractors After Award

  8. COMPETITIVE SEALED PROPOSALS • Less than $10,000 - Competition Required • $10,000.00 and more - Advertisement in SCBO • Evaluation - Team Scores of Weighted Factors • Award - Highest Ranked Offeror • Expanded Negotiation Methods

  9. STATE PREFERENCES • Resident Vendor 7% • S. C. End Product 7% • Combined Resident Vendor & S.C. End Product 10% • U. S. End Product 2% • Vendors MUST Request Preferences

  10. PREFERENCE REQUIREMENTS • Resident Vendor Preference • Authorized to Transact Business in the State • Maintains an Office in the State • Maintains an Inventory of Items Being Purchased of $10,000 or more • Paid All Assessed Taxes

  11. PREFERENCE REQUIREMENTS • End Product Preference • Items Made, Manufactured, or Grown in the State or United States.

  12. PREFERENCE EXCEPTIONS • Do not Apply to: • Procurements of Construction Services • Procurements of A-E Services or Land Surveyors • Price of a Single Unit is >$30,000 • Procurement is <$10,000 • Requests for Proposals

  13. 2. SUBSCRIBE TO SCBO • South Carolina Business Opportunities • SC Procurement Code mandates State Agencies to advertise solicitations at or above $10,000 in SCBO • The Materials Management Office publishes SCBO twice-weekly to satisfy this mandate • Advertises quotes, bids and proposals involving goods, services, information technology and construction • Other governmental entities (i.e. cities, counties and school districts) can voluntarily advertise

  14. COST TO SUBSCRIBE • Hard Copy Subscribers (Print Version) $125.00/year • Internet (Online) Subscribers$45.00/year

  15. VISIT OUR WEB SITEwww.procurement.sc.govLinks to both Materials Management and Information Technology Management-Online Awards & Solicitations-South Carolina Business Opportunities-MMO Publications-MMO Forms

  16. VISIT OUR WEB SITE -South Carolina Procurement Code -Other Agencies Online Solicitations(includes State Agencies, Universities and Colleges, Cities, Counties and School Districts)

  17. 4. GET TO KNOW AGENCY PROCUREMENT OFFICERS • All State Agencies Certified to $25,000 • Higher Certification Limits May Be Requested • Examples: • Clemson University, DOT, Corrections, USC certified to $1 million for Goods. • Listing of Procurement Offices for governmental entities available on MMO website at http://www.state.sc.us/mmo/ops/procure.htm

  18. 5. BEST PRACTICES • Study Each Solicitation’s Requirements • Ask Questions About Solicitation Requirements • Attend Pre-Bid and Pre-Proposal Conferences • Use the Freedom of Information Act • Submit Bids that Meet Solicitation Requirements

  19. BEST PRACTICES (cont.) • Do Not Alter Terms & Conditions of the Solicitation • Prepare Reasonable Bids - Do Not Overbid or Underbid • Make Sure the Bid is Received On Time • Sign Your Bid • PERFORM, PERFORM, PERFORM

  20. THE FUTURE OF PROCUREMENT • South Carolina is moving many operations away from paper to electronic format to take advantage of opportunities computer and Internet technologies provide.

  21. South Carolina’s Approach to Electronic Commerce • Created a platform for Electronic Commerce-Web Sitewww.procurement.sc.gov-Windows based automated procurement system - APS 2000-Electronic signature legislation

  22. South Carolina’s Approach to Electronic Commerce • Automated Procurement System (APS) • Advertising all solicitations on the Internet • Posting all solicitations and awards on Internet • Posting agency solicitations on the Internet

  23. South Carolina’s Approach to Electronic Commerce • Implementing Electronic Commerce-continued • Automatic distribution of solicitations and awards via email & fax • On-Line agency requisitioning • On-Line agency tracking of requisitions

  24. South Carolina’s Approach to Electronic Commerce • Implementing Electronic Commerce-continued • On-Line bidder response • Advanced Bid Tabulation • Document storage/retrieval - imaging • Internet based fully electronic solicitation, response, tabulation, evaluation and award

  25. Assistance Available to You • We Are Always Willing To Help • Call Us @ (803)-737-0600 • Internet Web Site • www.procurement.sc.gov • www.state.sc.us/mmo/ • http://cio.state.sc.us/itmo/main.htm

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