Punahou Aquatics Annual Meeting Friday October 15, 2010

1. Punahou AquaticsAnnual MeetingFriday October 15, 2010

2. PAQ Annual MeetingFriday October 15, 2010 • Call to order • President’s Report • ELECTIONS for President and Treasurer • Treasurer’s report • Other team updates • Calendar Markers • Volunteer Program • Coaches’ report: Coach Joe Glenn • Questions and Answers

3. Mission Statement • PAQ offers a challenging yet fun atmosphere to foster our athletes' physical, social, and emotional development. We do this through our emphasis on (P) PARTICIPATION (A) ACHIEVEMENT (Q) QUALITY in everything that our swimmers do, in the pool and out. We encourage swimmers to set challenging goals for themselves and for the team, and to see themselves as accountable for reaching those goals. PAQ relies on strong family participation, and we encourage parents to provide positive support and volunteer for club duties. PAQ'S aim is to help our athletes grow in their swimming abilities, perseverance and team commitment to reach the goals they set for themselves and for their team

4. TEAM STRUCTURE DRY BUSINESS (Families) PAQ Board Elected Members Committee Members WET BUSINESS (Swimmers) Head Coach Assistant Coaches PASS Director PAQ is not affiliated with Punahou School

5. Year in Review • Many returning families…provide experience and stability • Lots of new families…enthusiasm is contagious, new volunteers welcome • Team travel was well-received by kids and parents. More this year! • Many team events that the kids really enjoyed

6. Parent Survey • Surveys returned for 42% of swimmers • For all questions, numerical responses positive. Website/email scored highest • Lots of Positive Comments: coaches “inspiring,” “don’t change a thing,” “we love PAQ!” • PAQ Executive Committee will meet to develop areas for further improvement. On the list: communication beyond website and email

7. State Meet • PAQ will host the Hawaiian State Swimming Championship Meet, Dec 17-20 • All Hands On Deck! We need everyone’s help in some capacity • Some important jobs filled, some still open, please sign up online • THANKS to our Meet Director, David Copp

8. State Meet Wish List • 2 High-speed copy machines • Printing for the meet program booklet • 2 Gas grills for Concessions • Tents (1-10’x20’, 7-10’x10’) and Tarps • T-shirts for Volunteers (sponsorship can be printed on the shirts)

9. State Meet Wish List • General Corporate donations and Sponsorships (can be acknowledged with ads in program) • Star power for ceremonial program and/or awards! • Lots and Lots of Sunshine

10. Elections • Nominate • The Head Coach chairs the Nominating Committee and presents nominee(s) • Vote • Each swimmer gets one vote. Parents vote for minor children • Voting for President and Treasurer • Vice President, Secretary elected last year. All serve 2 year terms

11. Board of Directors • President: Nedra Manson • Kaiko, Senior Group and Aukai, Gold Group • Vice President: Paul Migliorato • Saki, Junior Group • Treasurer: Eric Higashihara • Tate, Junior Group and Drew, Blue Group • Secretary: Allison Johnson • Jed, Junior Group and Jonah, Blue Group • Punahou School Rep: Jeff Meister • Madison, Junior Group and Mallory, Blue Group • Head Coach: Coach Joe Glenn

12. Awards/Incentives Brooke Won (Silver/Varsity) Social / Hospitality Shelly Choy (Junior) Joanne Chun (Varsity/Silver/Blue) Safety Austin Wong (Senior) Ben Rachlin (Senior) Website Jonathan Foster (Junior) Tents DC Eichelberger (Junior) Katie Weldon (PASS, Blue, Silver, Junior) LSC rep Bill Schilling (Varsity) PAQ Board of DirectorsCommittee Chair Nominees • Registration/ USA swim • -Ellen Hamblet(PASS) • Meet Director • -David Copp(Junior /Silver) • Equipment/PAQwear • -Donna Foster (Junior) • -Shelly Choy (Junior) • Bulletin Board • - Foster Family (Junior) • Travel • - MarjieGaughan(Gold) • - Jon Nakata (Gold) • Fundraising • - Carey Deer (Junior/Senior)

13. Treasurer’s report • PAQ financial status Breaking even for 2009-2010 Dues similar to last year -Fees increased slightly 2010-2011 budget showing break even -States, PAQ Slippers fundraisers

14. Registration report • Dues • Small adjustments from last year • 1995: Blue dues/USA/initiation = $785 • 2010: Blue $800, Gold $1040, SR $1220 • Registration update: • SEPT 09: 108 (62 Blue/Sil/Gold, 46 Jr/Sr) • SEPT 10: 156 (92 Blue/Sil/Gold, 64 Jr/Sr) • 129 returning • 27 new (tryouts, PASS, 7 transfers in)

15. Website Info • Bookmark the Homepage and visit often! • www.punahouaquatics.org • Like us on Facebook • Login – lets you check swimmer’s times, billing info • RSVP for meets, stay tuned for announcements and schedule changes (we adjust to Punahou School schedule) • CONTACT US • Coaches: CoachFirstName@punahouaquatics.org, available after practice (briefly) and by appointment. Start with your group coach. Head Coach is also available. • Office manager: Ellen paq.office@gmail.com • President: president@punahouaquatics.org POC for all “dry” business about PAQ.

16. Volunteering at PAQ • PAQ Parent Participation Program • 20 Hours needed per family per year • Signup online under Events or • Email Ellen at paq.office@gmail.com for credit • Job • Date completed • Goal is Positive: Spread the Work, Involve more Families, Everyone Benefits • Timers are always needed at meets • It’s all for the kids!

17. Volunteer opportunities • At the meets • 1st arrival…stake out a spot for PAQ tent • Greet other parents, especially new parents. Show them the ropes, where to sit, etc. • Timers are always needed. Please help, even after you have 20 hours. Mahalo! • Photographers and reporters for website • Remember, PAQ tents are for swimmers only!

18. PAQ Calendar • PAQ hosts the Hawaiian State Swimming Championships! • 4 Days: Fri, Dec 17 – Mon, Dec 20 • All Hands on Deck! Lots of fun, lots of work, great for our kids • March 18-20: Western Region SC Sectionals (Seattle) • April 9-10: Kauai Classic – entire team is welcome and encouraged to come! • July 14-17: Hawaiian State Swimming Championships (Maui)

19. Coaches Senior Coaches Coach Joe Glenn – Seniors Coach Yan Chen – Juniors Coach Shannon Tyau - Varsity Age Group Coaches Coach Yan Chen - Gold Coach Ben Douglass – Silver Coach Rachel Keylon - Blue Coach Joe, Head Coach Coach Yan Coach Shannon Coach Ben Coach Rachel

20. Swim School (PASS) PASS Instructors Coach John Hudson Coach Rachel Keylon Coach Katie Seall Coach John PASS Director Coach Rachel Coach Katie

21. 2009/2010 Year in Review • Building -Team grew to 156 swimmers • Restructuring -New Junior, Varsity groups -A path for every PAQ swimmer • Transforming -Raising expectations for swimmers, team.

22. How You Can Help • Support your coach and your swimmer • Volunteer your time…plenty of jobs to do • Keep tents for swimmers only at meets • Do more than just think about being a meet official…contact Ellen, go to training, complete the program. We can’t have meets without officials. • Thanks!

23. Team Goals • Team placing at Age Group Sectionals (4th or better) • 2 relays qualify for age group sectionals • Top 4 team finish at Age Group States • 5 Senior Sectional Qualifiers • 90% of the team competes in at least 4 meets • 90% of the team gets at least 1 A time

24. Team Goals, cont. • At least 80 Swimmers achieve an AA time (0ver 50% of team) • 50 individual swimmers compete at Age Group State Championships (December or July) • 3 Winning relays at age group states in December or July • Active practice participation (70% attendance as a team)

25. Questions? • Thank you for coming tonight! • Please sign up online to help the team, both year-round and at meets • Please contact the coaches, the office and/or the board as questions or issues arise during the year • Get excited for what the year has in store!