Regional Retreats 2012

1. Regional Retreats 2012

2. What is the Definition, Origin, and Purpose of the Chapter Effectiveness Initiative? • Definition: A series of recommendations that can assist the Chapter network in more efficiently and effectively providing support and services to the growing lacrosse community, including: • Developing a regional staffing model to support the chapter network • Providing expanded resources for constituents and constituent organizations • Origin and Purpose: In June 2011, a new subcommittee of the Regional Chapters Committee was established. The Chapter Effectiveness Subcommittee (CES) was given the charge to further develop the: • Core Strategies • Performance Indicators • Optimum Financial Model

3. Chapters are US Lacrosse “A US Lacrosse Chapter shares the same DNA as US Lacrosse.Chapters are a volunteer led extension of USL and its 501(c)3 charitable status sharing local responsibility for serving the lacrosse community.” ––Chapter Effectiveness Subcommittee (CES) Report, June 1, 2012

4. Chapter Mission, Vision, and Identity MISSION US Lacrosse is the national governing body of lacrosse. Through responsive and effective leadership, we provide programs and services to inspire participation while protecting the integrity of the sport. VISION US Lacrosse envisions a future that offers people everywhere the opportunity to discover, learn, participate in, enjoy, and ultimately embrace the shared passion of the lacrosse experience. CHAPTER IDENTITY A US Lacrosse Chapter is the extension of the national US Lacrosse organization at the local level. A chapter promotes US Lacrosse national priorities and implements national strategies within a geographic area or region it represents.

5. US Lacrosse National Standards • Youth Rules & Best Practices • Education & Training of Coaches, Officials, Parents • Diversification and Program Development • Communications • National Structure/Regional Segmentation

6. What is the Chapter’s Role in the Implementation of National Standards? • Chapters support the US Lacrosse mission and vision. • Chapters promote US Lacrosse national priorities and implement national strategies. • Chapters promote programs and services to all members, players, leagues, groups, families, coaches, officials, program administrators, and others in the lacrosse community to inspire participation while protecting the integrity of the sport.

7. How is US Lacrosse Increasing Resources to the Chapter Network? In order to implement the CES initiatives, there will be increased staffing and financial resources allocated to chapter and regional development over the next three years. - Chapter Effectiveness Subcommittee Report

8. Implementation of National Standards: US Lacrosse Resources • US Lacrosse is DOUBLING resources in the chapter network 2 Staff Current 2012-2015 $650,000 $1,350,000+ 12 Staff

9. 2015 Proposed Regional Development Staff Structure Managing Director of Regional Development Director of Regional Development Membership Manager Associate Director of Regional Development West Associate Director of Regional Development East Chapters Associate League/Group Manager Field Staff West Field Staff West Field Staff East Field Staff East Associate Associate Field Staff East Field Staff West Field Staff East Field Staff West

10. What were the guiding principles when developing the regional structure? • Create a regional model that groups areas with a common set of geographic and developmental characteristics. • Create a regional model for areas that consistently define growth potential of the youth game in both mature and developing areas. • Build collaborative relationships in regions through different facets of the organization.

11. New USL Regional Segmentation Model Eastern Region: New England, Mid Atlantic, South East, Great Lakes (81%) Western Region: Pacific, Mountain, North Central, South Central (19%) 3% 30% 9% 9% 25% 7% 10% 5%

12. Who has vetted the regional structure? • Created by the Regional Development staff in 2010/2011 taking into account census data, participation data, membership data, coach/official to player ratios, and CEP data. • Vetted/endorsed by Regional Chapters Committee for regional staff purposes: Fall 2011 • Vetted/endorsed by Sport Development, Games Administration internal staff: Spring 2012 • Endorsed by Sport Development Committee: Late Spring 2012 • Endorsed by Games Committee: Summer 2012

13. How does the regional structure affect our constituent organizations? Evolve the Regional Chapters Committee to be the Regional Operations Committee • The Regional Operations Committee is responsible for working with US Lacrosse staff to review, enhance and, whenever possible, expand the organization’s ability to support the regional operations of both Chapters and our constituent organizations, as represented by youth groups/leagues.

14. What are the Strategies for Chapters to effectively deliver services to constituent organizations? Deliver Programs and Services • Promote Coaches Education (CEP) • Advocate Officials Education and training (OEP) • Support and Champion USL standardized youth rules and best practices

15. What are the Strategies for Chapters to effectively deliver services to constituent organizations? Deploy Broad Communications • Promote US Lacrosse core messaging at the local level • Maintain ongoing communication with members, players, coaches, officials, parents, leagues and towns. • Use Chapter website, newsletter and email blast campaigns to stay in frequent touch to all local constituents

16. What are the Strategies for Chapters to effectively deliver services to constituent organizations? Recruit and Train Quality Volunteers • Conduct personal outreach campaigns to attract volunteers for specific positions on chapter committees • Maintain a strong Volunteer Development Committee to recruit, train and help retain quality volunteers. • Identify and recommend leaders for national volunteer opportunities

17. What are the Strategies for Chapters to effectively deliver services to constituent organizations? Strengthen Chapters Organizational Capacity • Operate with a diverse, active and engaged Board of Directors • Provide for annual evaluation and regular rotation of Board members • Develop strong practices

18. Gold Stick Standards Overview https://uslacrosse2.webex.com/uslacrosse2/ldr.php?AT=pb&SP=MC&rID=12737132&rKey=fce6e47605545a7a

19. Resource Allocation Process: National resources will be allocated on an equitable basis among the Chapter network based on the specific criteria including the density of USL membership within a Chapter area. Chapter Compliance Support Constituent Support Budget Chapter Grant Opportunity Step 1 Step 2 Step 3

20. The 3 Step Process: Chapters Accessing USL Resources 1 $2,500 will automatically be deposited at the beginning of the calendar year to cover compliance • Accounting/Bookkeeping • Legal Support • D&O insurance • Paid administrator support • Paid web manager • Paid email communication provider

21. The 3 Step Process: Chapters Accessing USL Resources 2 Develop/submit a Chapter Constituent Support Budget (CSB) for the upcoming calendar year • Submitted by July 31st of year PRIOR. • Membership numbers and growth potential will be utilized throughout the process to determine funding. • A collaborative process with constituent organizations. • Resources will be allocated in an effort to improve weaknesses and further develop strengths • Identify programs and services to meet the needs of the local constituents.

22. The 3 Step Process: Chapters Accessing USL Resources 3 A Chapter Grant Program opportunity will be available to the local chapters twice a year. • Funding will be made available by application to supplement an existing program/service or a new chapter initiative/program.

23. Key Facts to Remember about the Chapter Effectiveness Initiative! • Chapters share the same DNA as US Lacrosse • Chapters are the delivery system for the implementation of National Standards • US Lacrosse is doubling the resources in the chapter network • Chapters WILL be well equipped to meet the needs of the local constituents through the Resource Allocation Program.