Michigan Knights of Columbus Summer Leadership Meeting - Believe in Success!

1. Michigan State Council Knights of Columbus Summer Leadership Meeting BELIEVE IN SUCCESS!

2. Call to Order Chris Kolomjec State Warden

3. Opening Prayer Fr. Paul; Erickson Diocesan Chaplain

4. Welcome & Purpose Kenneth Unterbrink State Deputy

5. State Membership Ken Krause State Membership Director

6. Membership Development Model

7. Leadership Development Model

8. Developing Comprehensive Membership Programs

10. View all Programs and Membership Recruitment within the context of Building the Domestic Church

11. Michigan Action Plan • Membership 365 • New Council Development • Round Tables • Reactivations • Ethnic Outreach • College Councils Page 21

12. Achieving Membership Recruitment Success • Develop a monthly program using the Fraternal Leader Success Planner • Promote Membership 24 / 7 / 365 • Every Council Active • Church Drives • Major Recruitment Activity • Use Membership Teams • Follow-up by Proposers’ Mentors

13. Programs • Every program is a recruitment opportunity. • Programs should ask for volunteers from the parish. • The more visible your programs, the more potential for recruitment.

14. Planning for Success • Membership Recruitment and Program • Action Plan • (Form MI-19) • Copy due to DD at the Diocesan Meeting • Council activities start July 1 • Six months of quality programs with membership components • Refinements as needed at district meetings • DD submits copies to the Diocesan Membership and Program Directors • Page 24 / Appendix page 70

17. Major Recruitment Activity • Councils schedule each half of the fraternal year. • Held in addition to Church Drives and regular recruitment activities. • Details submitted to DD at the diocesan meeting. • Target: 3 new or reactivated members. • Should the drive fall short, the council should review its plan and invite the DD’s suggestions for changes. • What could have gone better? • Page 21 / Appendix page 69

18. Major Recruitment Drive continued Use this information to plan for success in the second major recruiting program. The DD’s experience with programs and membership recruitment are valuable. DDs help councils maximize results with minimal efforts.

19. Key Factors for a Successful Recruiting Drive Gain pastor / chaplain approval for the program. Actively “work the audience” to solicit new members. Recruitment is a team effort. Insure the membership director has all the help he needs.

20. Membership Teams • Membership Director • Two or more assistants • Ex-officio members: Grand Knight, Deputy Grand Knight, Retention Director, Program Director • Use the Admission Committee Survey (1842) • Page 18

21. Duties of a Proposer/Mentor • Shepherd him through the admission process and degrees. • Assist achievement of the Shining Armor Award. • Encourage council activity. • Tactfully follow-up if the new member stops attending council meetings and events. • Page 20

22. Roundtables • DD Follow-Up is Essential • Support for parishes unable to sustain a council • Work with pastors / parish councils • As appropriate, appoint a coordinator • Complete Roundtable form 2630, due June 30 • Direct questions to Dan Remeika, State Roundtable Director • Page 34

23. Membership Awards and Incentives

24. Supreme Council and Michigan Shining Armor Award Page 31

25. Michigan IncentiveAny month Michigan recruits 300 or more members:The councils recruiting 5 or more members that month, the GK, Program Director and Membership Director receives a K of C shirt.DDs who have at least 2 councils recruiting 5 or more members in that month receives a K of C shirt.

26. Supreme Council IncentiveDistrict OlympicsDDs who hold five degrees or more between July 1 and September 30, 2016 will earn 15,500 VIP points.Bonus:Top 3 Districts holding five degrees or more receive a bonus:Gold 20,000 VIP pointsSilver 10,000 VIP pointsBronze 5000 VIP points

27. Supreme Council IncentiveCouncil OlympicsRecruit a least 12 new or former members between July 1 and September 30, 2016 and your council will receive 31,000 VIP points.Bonus:The top three recruiting councils that recruit 12 members or more will receive a bonus:Gold 20,000 VIP pointsSilver 10,000 VIP pointsBronze 5000 VIP points

28. Awards • Diocesan Chaplain / Bishop Awards • “Quick Start” Council and District Awards • State Chaplain / State Deputy Awards • Council Membership Director Awards • “Finish Strong” Award and District Recognition • Bishop Tribute Award • Page 32-33

29. Horse Race The District Deputy with the Highest Gross Membership Intake as of April 30, 2017 in each of the Horse Race Heats, will receive an additional night at the Grand Hotel for two at the State Convention.

30. Horse Race • Horse Race winners awarded quarterly, one for each heat • $100 awarded to their council chaplain • 12 Winners awarded for the fraternal year • Page 33

31. Exemplary Public Relations Award (MI-22) • Bi or Tri-fold Image Brochure (listing council awards, officers, etc.) • 2 press releases / articles • Bi-fold display board of council events • Appoint PR director and report on form 365 • Issue a council newsletter at least quarterly • Forward newsletters to district and state personnel • Page 34 / Appendix page 75

32. Exemplary Public Relations Award (MI-22) • Submit info on at least one activity to the Michigan Columbian • Submit info on at least one activity to Supreme Columbia Magazine • Select at least quarterly Knights of the Month and submit names to Michigan Columbian and State Council Activities Director • Select at least quarterly Families of the Month and submit names to Michigan Columbian and State Family Director

33. Exemplary Public Relations Award (MI-22) • Select Knight and Family of the Year and present awards • Complete Michigan Achievement Award form MI-1 listing appropriate achievements • Complete the Columban Award form SP7 that may include PR programs • Complete the Exemplary PR Award form MI-22 to the DD and Diocesan Program Director for verification

35. Exemplary Public Relations Award Process • Upon completion of criteria, council submits form MI-22 to District Deputy for verification. • District Deputy submits form to the State Public Relations Director. • Awards presented at the Summer Diocesan meetings.

36. Programs / Recruitment Methods Ed Nickel Assistant Membership Dir.

37. Church Drives Page 21 Church Drives are held 4 times per year • August 13-14. 2016 Fr. Michael J. McGivney birthday drive • Mid-October 8-9 or October 15-16, 2016 Columbus Day Drive • March 11-12, 2017 Founder’s Drive • April 29-30, 2017 After Easter Drive

38. Information NightPage 22 • Held after the Church Drive • All new potential members and families are invited to attend • The speakers should be the Grand Knight, District Deputy, Father and the General Agent NO ALCOHOL SHOULD BE SERVED!!!!

39. Recruitment Tools and TechniquesPage 26 The following tools and techniques are recommended by the Supreme Council as effective in recruiting new members. Experience demonstrates that they work!

40. Every Council Active InitiativePage 26 • In order for a council to survive they need to recruit new members. • New members are needed to support your councils programs. • Failure to recruit will lead to a council that is being set up to fail • Why did you join your council?

41. Membership 365 Page 26 • Members at the Council level need to be encouraged to think about membership at every opportunity • Council membership director should speak at every council meeting

42. One-on-One RecruitmentPage 27 • One-on-One remains the most productive recruitment tool • Show interest in the potential new Knight and not just another member • Never give up - You never know when he will say YES !

43. Council Chaplain / Pastor InvitationPage 27 All of the following are with the approval of the Pastor • Compose a letter inviting the potential member and his family to an information night • Follow up with a telephone call requesting the potential member and family attend the information night

44. 24 Hour Knight Page 27-28 • 4 hrs a year – corporate communion • 4 hrs a year – attend at least 2 meetings • 4 hrs a year – helping church and community programs • 2 hrs a year – supporting council programs • 4 hrs a year – helping at council functions • 4 hrs a year – enjoying council social functions • 2 hrs a year – reading Supreme, council news

45. Power of 10 Page 28 • Each Council should select a Chairman to lead the Power of 10 (8-6-4) • The Council roster then should be divided among the Power of 10 team • Each team should contact members of their council to see which programs the members have an interest in participating

46. Information TablePage 29 Should consist of: • Pictures of council members in action • Pictures of your current council officers • Council awards • Copy of your council brochure • Copies of Supreme information brochures • Regalia from the 4th Degree • A bib from the MI-Drive with a bowl of Tootsie Roll miniatures

47. Turning Passive Recruitment into Active MembershipPage 29 • Every Council project or activity presents an opportunity for membership growth • When you see a family sitting by themselves go a talk with them. Let them know about who we are / how we support various charities / how we support our Church

48. Three for Life Page 51 • Councils suspend / lose more members in the first three years after the man makes his Initiation degree • Councils fail to get the new Knight involved • Council need to communicate better with new members • Council need to get the proposers or a mentor involved with the new Knight

49. State & SupremeExpense Forms David Bergeman Assistant Program Director

50. Reimbursable Expenses by Supreme • Mileage @ $0.30 per mile within District • Parking & tolls while on official business • Meals while attending council meetings • Long distance phone calls • Hotel & meals while attending Organization and Mid-year meetings