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Participatory Monitoring and Evaluation of Community Projects – A Model. Kampala, Uganda 8-11 December 2009. Three Major Components of the Model System. Continual monitoring of project activities Intermediate/formative evaluation of activities
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Participatory Monitoring and Evaluation of Community Projects – A Model Kampala, Uganda8-11 December 2009
Three Major Components of the Model System Continual monitoring of project activities Intermediate/formative evaluation of activities Final/summative evaluation – longer-term project impact
Why a Participatory System?Because.... • People in the affected communities are the ones who know most about the changes caused in their lives. • It strengthens the ability of the people and the local organizations to analyze, plan, consider changes, make decisions, and act. • It strengthens relations between the NGO and the community, creates trust, and increases the technical and administrative capacity of all those involved. • It provides data that are not only useful but used, since all are “owners” of the results.
Fundamental Characteristics of the Model System • Participation • Areas of Basic Indicators • Combined Methods for Collecting Data • Active Orientation • Long-term Progress
Establishment and Management of the System • Participatory M&E System is incorporated as a component of project design. • M&E Coordinator appointed by the NGO. • Coordinator drafts a Management Plan for the M&E System. • Coordinator facilitates a session with the local organization or community group to revise the Plan and...
Local Technical Advisor named in collaboration with the community organization. • Management Committee created (about 6 persons), adopts the Management Plan for the M&E System, decides details, and transmits the Plan to the NGO. • Monthly Committee meetings held to review progress and plan activities for the next month. • Coordinator sends monthly reports to the NGO. Also drafts reports required by the donors.
Intermediate/Formative Evaluation • NGO names an evaluation facilitator. • NGO prepares an Evaluation Plan and consults with the Technical Advisor and Management Committee. • An Evaluation Team is formed (8-10 people – members of the Committee and others it designates). • NGO formulates “Guidelines for the Evaluation Plan,” which are consulted and adopted by the Evaluation Team (indicators, methods, sources of information, data collectors).
The three main phases of the process... • Design Workshop (one day):What is an evaluation? What will be evaluated? How will it be done? Who will do it? When? • Data Collection: (duration according to the Plan). • Analysis Workshop (1-2 days): to report and reflect on the data collected (What have we learned and what does this tell us about how to improve the work plan?), and Recommendations for Action are formulated. The Facilitator drafts a Report and asks for comments from the NGO and interested people at the local level; then prepares the final version.
Final/Summative and Longer-Term Impact Evaluation • Procedure basically the same, but with emphasis on higher level objectives/impacts, beyond the results specified for the project. • Methodological lessons are learned for other projects – What worked or didn’t work and why? • Planning is done to continue the activities after the project has ended (sustainability). A project completed represents a transition toward self-sufficiency…
