Campus Security Authorities

Campus Security Authorities CSA Training Washtenaw Community College (Revised Feb 2014)

A few of the Goals of thisPresentation are: • To answer your questions on: • Why your name was included on this list. • Your responsibilities as a Campus Security Authority (CSA). • Basic information on the Clery Act. • Resources and procedures you may need.

Reference Materials • You can reference all the resources listed in this presentation by going to the WCC Clery website: http://www.wccnet.edu/services/security/clery/

You were notified because… • The Clery Act defines – • That certain individuals on campus... • with certain titles or functions as part of their duties... • regardless of full or part time status... • regardless of paid or volunteer status... • Are considered to be a Campus Security Authority or CSA.

Campus Security Authority Some of the Definitions & Defined Job Titles/Duties • Definitions that determine who is a CSA • “An official who has significant responsibility for student and campus activities.” • A “University Official.” • “Officials with significant relationships with students.” • Defined Job Titles that define who is a CSA • Coaches. • Athletic Directors. • Faculty Advisors to a student group. • Campus Safety/Police Staff. • Staff involved with discipline. • Evening Administrator(s).

CSAs are also… • College staff that some individuals would rather approach to report a situation than Campus Safety or the Police. This may depend on: • The situation. • An individual’s comfort level with uniformed authorities. • That individual’s level of trust with the CSA. • Or part of WCC’s process to direct individuals to you (such as certain complaints).

Who isn’t a CSA • By definition of the Clery Act, the following groups are not CSAs. • Maintenance/custodial staff. • Food service staff. • Clerical staff. • Faculty whose only role is in the classroom.

Is the Clery Act new? • No, the Clery Act is not new although there have been ongoing adjustments to the language over the last few years. • Clery Act is a federal law named after Jeanne Clery, a student that was raped and murdered in 1986. • The Clery Act is enforced by the US Department of Education.

Clery Act Overview • The Clery Act is intended to ensure that institutions report certain information for safety and consumer disclosure. • CSAs are a critical part of the Clery Act. • Failure to properly report can result in institutionaland individual ramifications.

Clery Act OverviewRequirements Every institution must: • Collect, classify and count crime reports and report crime statistics. • Issue campus alerts. • Issue timely warnings. • Issue emergency notifications. • Publish an Annual Security Report (ASR). • Submit crime statistics to the U.S. Department of Education (ED). WCC maintains a campus safety office, therefore we must also keep a daily crime log that is available to the public.

Non-Compliance Consequences Failing to comply with the Clery Act can result in… • Monetary consequences for the institution -- including up to a $35,000 fine per violation. • The loss of student financial aid -- although this has yet to be imposed, it’s one of the possible consequences outlined in the Clery legislation. • Institutional reputation -- this can be seriously harmed by negative publicity, portrayal in the media, a public failure to meet obligations and the perception that we’re not a safe institution. • Admissions -- negative publicity often equals fewer applicants. • Termination of employment -- staff can lose their jobs when compliance questions arise.

WCC CSA Training Goals • The goals of the training are to: • Ensure our best efforts to comply with the Act. • Promote a safe campus atmosphere and provide accurate information about our campus. • Minimize the potential of College and Personal liability by having knowledgeable CSAs.

What does a CSA do? • The function of a CSA is to report allegations of Clery Act crimes.

Sounds Simple • If you put it in one sentence – • You have been defined or designated as a Campus Security Authority. This means that if you learn of, or hear about a Clery Act crime, you must, as soon as possible, contact WCC Campus Safety and tell them what happened, when it happened, and where it happened. • Now the details -

CSA ReportingThe Details • CSAs are required to properly report allegations of Clery Act Crimes to Campus Safety and Security. • Keep this phrase in mind – • REPORTABLE CRIMES IN REPORTABLE LOCATIONS. • You are notresponsible for investigating to determine if the crime occurred. • You are making the report in ‘Good Faith’ (you have a reasonable basis for believing the crime occurred).

Defining CSA Duties • You do not have the responsibility to persuade or force the victim to report the crime to Campus Safety or Law Enforcement. • You do have a responsibility to inform the victim that help is available, how to get help, even if they do not wish to report the crime themselves. Help resources information are shown later in presentation.

These are not duties of the CSA • You do not have to determine the hierarchy of crime (what is the most important or most serious crime if multiple crimes occurred). • If a series or multiple crimes are reported, Campus Safety or local law enforcement will determine the hierarchy.

Confidentiality • Although the student may ask for confidentiality, the nature of the CSA duties means - • You will have to explain that although identifying information can be kept confidential, you are required to report information on the crime.

Are you responsible for only reporting crimes that involve students? • NO! - You are responsible for reporting Reportable Crimes occurring in Reportable Locations. • None of the individuals involved have to be a student.

Clery Reportable Situations • The next few slides will detail situations that need to be reported under the Clery Act.

What are the CleryReportable Crimes? • Criminal Homicide (includes murder, manslaughter, non-negligent and negligent homicide). • Sex Offenses – forcible (rape, penetration with an object, fondling) and-non forcible (incest and statutory). • Robbery. • Aggravated Assault. • Burglary. • Motor Vehicle Theft. • Arson. • Domestic Violence. • Dating Violence. • Stalking.

The Definitions of Reportable Crimes • Are on the reverse of the reporting form. • The reporting form is available at: http://www.wccnet.edu/services/security/clery/media/documents/csa-reporting-form.pdf • If in doubt, report the alleged crime- the classification process will be performed by Campus Safety or local law enforcement.

If you make or are aware of Referrals for Discipline for: • Illegal possession of a weapon (knife, gun, etc.)– to sell, manufacture, or conceal. • Violation of liquor laws – transport, manufacture, or sale. • Violation of drug laws – sale, use, grow, or manufacture. • Use the CSA reporting form to alert Campus Safety of these referrals.

Hate Crimes • Hate Crimes – any crime associated with prejudice or bias based on: • Gender. • Sexual Orientation. • Race. • Religion. • Disability. • Ethnicity. • National Origin. • Gender Identity.

Two Reportable Categories That Receive Considerable Attention • Sexual Offences & Hate Crimes. • These two categories are also identified as the ones most often brought to CSA’s attention. • As you might perceive, many individuals will report a stolen vehicle to uniformed staff but may be reluctant to share the details of a sexual assault with anyone except someone they trust.

NOTE: Other Staff Responsibilities In addition to Clery responsibilities • This presentation considers only Clery requirements. • Under the following Board of Trustee Policies, WCC staff may have other reporting responsibilities: • Sexual Harassment. • Discriminatory Harassment. • Drug-Free Workplace. • Crime Awareness. • Depending on the situation, you may have other internal reporting you need to do. (particularly if you are a Dean, Supervisor, etc.) • You are strongly encouraged to familiarize yourself with these policies.

And yet other responsibilities (in addition to Clery and College Policy) • You may have additional responsibilities under other rulings such as: • Title IX – “Responsible Employee” • “those whose role gives them authority to address and remedy gender-based discrimination and harassment.”

We just reviewedReportable Crimes.Next we’ll reviewReportable Locations.

What are the Reportable Locations? • On Campus. • Public Property. • Non Campus. • These are Clery defined locations.

Definition of “On Campus” • Facilities owned or controlled by WCC. Typically, this is what we think of as the campus.

Now compare to the map below, the shaded area is the WCC Campus as defined by Clery

Keep the Big Picture in Mind But that’s not all of the defined reporting areas!

Clery also defines a category called “Public Property” • Clery Public Property includes adjacent: • Highways. • Sidewalks. • Public Access. • Parks.

WCC Campus & Public PropertyNote: Public Property includes the river also. Public Property surrounding the campus is in amber color.

Clery also defines an area called “Non Campus” • The Clery definition of Non Campus covers WCC extension sites. • Classrooms used at the extension site are part of Non Campus. • Non Campus also includes areas used to access our classrooms at the site. • Normal access includes elevators, lobbies, halls, restrooms, stairwells, parking lots, etc.

Maps for the extension sites are available at:http://www.wccnet.edu/services/security/clery/extension-centers/

Best Advice:report – report - report • It may not be our property. • It may not be our jurisdiction. • We may not be responsible for a formal investigation. • The victim may not be our student. • The perpetrator may not be our student. • But we are still be responsible to report it under Clery.

CSA Procedures • Campus Safety’s Annual Notice to CSA’s. • This notice is a reminder of your responsibilities and is sent to you by WCC’s Campus Safety Department.

CSA Procedures • The CSA reporting form is available at: http://www.wccnet.edu/services/security/clery/media/documents/csa-reporting-form.pdf • Report both the incident date and the date you received information about the incident - they may be different.

Quick view ofCSA Reporting Form

CSA Reporting Form • Clery crime definitions are on the reverse of the reporting form.

Help Resources • When needed, where should I direct a student to get help? • A list of resources is available at: http://www.wccnet.edu/services/security/clery/csa-help-resources/ • The resource list has information and referrals for situations of substance abuse, alcohol abuse, and sexual assault.

If you wish to review the Annual Clery Report • Visit page: http://www4.wccnet.edu/security/pdf/crime-report.pdf

Key Pointsfor CSAs • “report allegations made in good faith” • “A crime is (considered) reported when it is brought to the attention of a campus security authority or the local police by a victim, witness, other third party, or even the offender.” • The institution must disclose crime reports regardless of whether any of the individuals involved in either the crime itself, or in the reporting of the crime, are associated with the institution

More Key Points for CSAs • Understand your basic responsibilities. • Reportable Crimes in Reportable Locations • Report ASAP – If in doubt, report. • Explain to the victim how to get help. • Have a general idea of reportable crimes. • Have a general understanding of the reporting geography.

Frequently Asked Question • What makes my CSA role different then that of the typical WCC employee? Answer, next slide.

Answer:CSA versus Employee Role • It is assumed that if a crime was observed by a WCC employee, that they would relay that information to Campus Safety. In the case of the CSA observing the crime, this should be handled by simply calling Campus Safety. • However if an individual approaches a CSA and wishes to report a crime to the CSA – it is under this type of situation that the CSA duties come into play. The individual may have selected you based on your relationship, your title, or may have been directed to you by another employee. The Clery Act guidelines assume the person does not wish to report to uniformed authorities and have chosen you instead. These types of situations are the ones to report on the CSA reporting form.

Thank you for viewing the CSA information/training presentation If you have questions after viewing this presentation – please contact Larry Aeilts for additional CSA information. laeilts@wccnet.edu

Campus Security Authorities