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Presented by Shirley Mitchell January 22, 2010

Presented by Shirley Mitchell January 22, 2010. Looking back – 18 month plan. January 2009: 898 funds in our backlog of funds to close “Backlog” - ended but not closed and > 90 days from Budget Period End Date 847 funds were not in Workflow 51 funds were in Workflow. Currently.

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Presented by Shirley Mitchell January 22, 2010

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  1. Presented by Shirley Mitchell January 22, 2010

  2. Looking back – 18 month plan • January 2009: • 898 funds in our backlog of funds to close • “Backlog” - ended but not closed and > 90 days from Budget Period End Date • 847 funds were not in Workflow • 51 funds were in Workflow

  3. Currently • As of December 31, 2009 • Closed 808!! • 90 remain open! • 84 are not in Workflow, 6 are in Workflow • “Thanks” and Congratulations to all!

  4. Currently, cont’d • Our goal is to be “Current” by June 30, 2010 • Meet our 18-month plan • Compliant with Federal 90-day close-out requirement • Definition of “Current” • Measured by age of the outstanding close-out in Workflow: • 81% or more are within 90 days (90 days from BPED) • 10% or less are in the 91-120 bucket (91+ days from BPED) • 5% or less are in the 121–150 bucket (121+ days from BPED) • 3% or less are in the 151 – 180 bucket (151+ days from BPED) • 1% or less are in the 181+ bucket (181+ days from BPED)

  5. Currently, cont’d • Outstanding close-out’s in Workflow: • Total items in Workflow (excluding Progress Reports) 341 items 191 Current (within 90 days) 56.01% 31 91 – 120 aging bucket 9.09% 24 121- 150 aging bucket 7.04% 16 151- 180 aging bucket 4.69% 79 181+ aging bucket 23.17%

  6. Challenge • Reduce 181+ total from 23% to 1% • 79 down to 4 • By 6/30/10 • Excluding legal issues • Should be easier for all of us???? • More recent • More familiar

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