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Building the 21st Century Library

Jurisdiction Responsibilities. Building the 21st Century Library. Prepared by: Anne Cain, Contra Costa County Library Anne Campbell, National City Public Library. Initial Actions. Initial Actions by Governing Body: 1. Provide initial funding/budget for planning process

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Building the 21st Century Library

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  1. JurisdictionResponsibilities Building the 21st Century Library Prepared by: Anne Cain, Contra Costa County Library Anne Campbell, National City Public Library

  2. Initial Actions • Initial Actions by Governing Body: 1. Provide initial funding/budget for planning process 2. Provide timeline and scope for planning process 3. Determine Planning Committee(s) make-up

  3. Planning Participants • Planning Participants may form into one or more groups • From the Governing Jurisdiction (Group A) • From the Community (Group B)

  4. Governing Jurisdiction (Group A) • Elected Official(s) • Administration • Library • Planning • Engineering • Building/Facilities • Public Works • Community Development • Finance

  5. Community (Group B) • Library Board/Advisory Board • Library Staff • Friends of the Library • Foundation • Community-at-large

  6. Plan and Responsibility • Elements of Library Building plan/Responsibility • Needs Assessment/Group A&B • Building Program/Group A&B • Site Selection/Group A&B • Cost Estimating/Group A • Funding Decisions/Governing Body w/input from Group A

  7. Plan and Responsibility • Elements of Library Building Plan/Responsibility • Architect Selection/Conceptual Design/Group A & B • Schematics and Design Development Plans/Group A & B • Bidding and Negotiation/Group A • Construction/Group A • Building Acceptance and Moving/Group A

  8. Group A • Group A: • provides overall management of planning process including scope of work/timelines/maintains records and minutes/posts agendas • coordinates with existing plans: general plan, downtown plan, neighborhood plan • determines in-house responsibilities and what to contract w/consultants, contract administration

  9. Group A • Group A: (cont’d) • writes RFQ/RFP for outside consultants/final approval by governing body • determines oversight/approval process and citizen review process • considers library policies that impact design issues • determines any necessary environmental review process

  10. Group A • Group A:(cont’d) • determines overall image of library and public art • coordinates public information/media relations • coordinates community support/input • develops operating budget for new library

  11. Group B • Group B: • builds community support for new library • facilitates community involvement • may participate in or lead capital campaign

  12. Summary • Key responsibilities for jurisdictions: • Take action to initiate project • Determine timeline and scope of project • Decide who will be involved in various stages of the project • Determine all project approvals and changes • Provide for funding of construction and operation of the new library • Provide over all project management

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