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Personal Reflection: Oman Medical College Accreditation Process

This personal reflection provides insights into the preparation, interview, and post-interview stages of the Oman Medical College accreditation process. It highlights the challenges, lessons learned, and improvements made for future accreditation endeavors.

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Personal Reflection: Oman Medical College Accreditation Process

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  1. Dr Saleh Mohamed Al KhusaibyPersonal Reflection on the Interviews Dean, Oman Medical College Sohar Medical Campus Oman Accreditation Council meeting November 2009

  2. Oman Medical College

  3. Oman Medical College • The Time line • Preparation over one year • Self Study and Draft Report • Over 85 Supplemental Material • Submission of Report in January 2009 • The Interview ( 45 minutes) • The Feed back 10 weeks • The Follow up • ne

  4. Oman Medical College • Unique Challenge • Two distant campuses • Baushar • Sohar • Two different programs • Pharmacy • Doctor of Medicine • Premed Program 3 years at Baushar • Medical Graduate Program at Sohar • ne

  5. Oman Medical College • Historical Perspective (2001 -2008) • Sharing Board of Directors and Governing Council • Common Mission Statement and Vision • Affiliated to WVU ( related to MD program) • Common Strategic Planning

  6. Oman Medical College • Separate Academic Faculty and Administrative Staffs • Dedicated Physical and Teaching Resources • Students common campus at Baushar • Separate Medical Campus at Sohar

  7. Preparation for the Interview • Started from day one • Notification of the Audit January 2008 • The Governing Council Approval • The Steering group • The Self Study • Data Collection • The Draft Report Review • The Participation of the Faculty and Staffs • Meeting all the subgroups • Students sharing common campus at Baushar • Separate Campus at Sohar

  8. The Content of the Portfolio Report • Mission , Vision, Objectives • Governance and Management • Student Learning • Staff and Faculty • Industry and Community • Academic Support Services • Student and Student Support Services • Staffs and Staff Support Services • General Support Services

  9. The Audit • The Steering Committee Chairman • ( Focal point and Chairman) • Early start and Preparation • Survey forms and collecting data • Updating information and data • Review with the different sub-committee

  10. The Interview • Preparing the interviewees • Communicating with the different groups • The venue of the interview • The logistics • Multiple of rooms required

  11. The Day of the Interview • Every one tense • Daunting • Some faculty worried • Baushar first day; Sohar second day • Advantage being on the second day

  12. The Interview Day • Chairman and Contact person previously visited • Receiving and welcoming the Interviewers • Cordial and friendly • A short briefing with the team helpful • Explained proceedings on the day • Any rearrangements discussed • Orientation of the interviewers

  13. The Interview • First person to be interviewed at Sohar • Conscious of the previous day interview at Baushar • The Board of Directors and the Governing Council • Aware of previous proceedings at Muscat • Felt easier and less anxious

  14. The Interview • The Chairman led the first questions • Other members later took their turn • Felt completely at ease and confident • Adequate preparation helped in coping with proceedings • Explained what we are doing, and what we intend to do • Interview lasted 45 minutes • At the end felt that it was short after all the long preparation

  15. Post interview • The feed back after the interview was very helpful • Helped unwind and relieved • Debriefing by the Panel members • Commendations • Affirmations • Recommendations • More supplemental material requested • No recall interview

  16. Post interview • Surprised it was all over • Felt that most of the important issues were explored • Panel had ample of opportunities to explore all areas • Very satisfied we were able to provide information requested • Genuinely great reason for celebration

  17. Lesson Learned • Start Early for the Preparation • Select Steering Committee • Approval by Chairman Governing Council • Formation of Selected committees • Schedule regular meetings • Follow ups and deadline • Review draft Portfolio • Set up policies and procedures

  18. Lesson Learned • Extremely helpful and useful experience • Identified areas of strengths and areas of weakness • Improved our internal operational working relationship • Began to redesign our policy and procedures • Made us aware of the need for proper documentation • Need for Campus wide survey on all aspects of the institution • Need to improve communication among faculty and staffs • Need to improve communication across the two campuses

  19. Lessons learned • Involve all staffs and faculty from the beginning • There is never enough time • It is all over in minutes • More work after the Audit • A Happy and Enjoyable Experience

  20. THANK YOU

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