Dr Saleh Mohamed Al Khusaiby Personal Reflection on the Interviews

1. Dr Saleh Mohamed Al KhusaibyPersonal Reflection on the Interviews Dean, Oman Medical College Sohar Medical Campus Oman Accreditation Council meeting November 2009

2. Oman Medical College

3. Oman Medical College • The Time line • Preparation over one year • Self Study and Draft Report • Over 85 Supplemental Material • Submission of Report in January 2009 • The Interview ( 45 minutes) • The Feed back 10 weeks • The Follow up • ne

4. Oman Medical College • Unique Challenge • Two distant campuses • Baushar • Sohar • Two different programs • Pharmacy • Doctor of Medicine • Premed Program 3 years at Baushar • Medical Graduate Program at Sohar • ne

5. Oman Medical College • Historical Perspective (2001 -2008) • Sharing Board of Directors and Governing Council • Common Mission Statement and Vision • Affiliated to WVU ( related to MD program) • Common Strategic Planning

6. Oman Medical College • Separate Academic Faculty and Administrative Staffs • Dedicated Physical and Teaching Resources • Students common campus at Baushar • Separate Medical Campus at Sohar

7. Preparation for the Interview • Started from day one • Notification of the Audit January 2008 • The Governing Council Approval • The Steering group • The Self Study • Data Collection • The Draft Report Review • The Participation of the Faculty and Staffs • Meeting all the subgroups • Students sharing common campus at Baushar • Separate Campus at Sohar

8. The Content of the Portfolio Report • Mission , Vision, Objectives • Governance and Management • Student Learning • Staff and Faculty • Industry and Community • Academic Support Services • Student and Student Support Services • Staffs and Staff Support Services • General Support Services

9. The Audit • The Steering Committee Chairman • ( Focal point and Chairman) • Early start and Preparation • Survey forms and collecting data • Updating information and data • Review with the different sub-committee

10. The Interview • Preparing the interviewees • Communicating with the different groups • The venue of the interview • The logistics • Multiple of rooms required

11. The Day of the Interview • Every one tense • Daunting • Some faculty worried • Baushar first day; Sohar second day • Advantage being on the second day

12. The Interview Day • Chairman and Contact person previously visited • Receiving and welcoming the Interviewers • Cordial and friendly • A short briefing with the team helpful • Explained proceedings on the day • Any rearrangements discussed • Orientation of the interviewers

13. The Interview • First person to be interviewed at Sohar • Conscious of the previous day interview at Baushar • The Board of Directors and the Governing Council • Aware of previous proceedings at Muscat • Felt easier and less anxious

14. The Interview • The Chairman led the first questions • Other members later took their turn • Felt completely at ease and confident • Adequate preparation helped in coping with proceedings • Explained what we are doing, and what we intend to do • Interview lasted 45 minutes • At the end felt that it was short after all the long preparation

15. Post interview • The feed back after the interview was very helpful • Helped unwind and relieved • Debriefing by the Panel members • Commendations • Affirmations • Recommendations • More supplemental material requested • No recall interview

16. Post interview • Surprised it was all over • Felt that most of the important issues were explored • Panel had ample of opportunities to explore all areas • Very satisfied we were able to provide information requested • Genuinely great reason for celebration

17. Lesson Learned • Start Early for the Preparation • Select Steering Committee • Approval by Chairman Governing Council • Formation of Selected committees • Schedule regular meetings • Follow ups and deadline • Review draft Portfolio • Set up policies and procedures

18. Lesson Learned • Extremely helpful and useful experience • Identified areas of strengths and areas of weakness • Improved our internal operational working relationship • Began to redesign our policy and procedures • Made us aware of the need for proper documentation • Need for Campus wide survey on all aspects of the institution • Need to improve communication among faculty and staffs • Need to improve communication across the two campuses

19. Lessons learned • Involve all staffs and faculty from the beginning • There is never enough time • It is all over in minutes • More work after the Audit • A Happy and Enjoyable Experience

20. THANK YOU