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Personal Business Letters

Personal Business Letters. To Begin. Click No Space Change the size to 12 point Change the style to Times New Roman If you do not do this, you will lose points!. What is it?. Written by an individual To deal with business of a personal nature From a Person to a Business. Block Format.

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Personal Business Letters

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  1. Personal Business Letters

  2. To Begin • Click No Space • Change the size to 12 point • Change the style to Times New Roman • If you do not do this, you will lose points!

  3. What is it? • Written by an individual • To deal with business of a personal nature • From a Person to a Business

  4. Block Format • All parts begin at left margin • Paragraphs are not indented

  5. Margins • Top margin = about 2 inches (2.1”) • Left and right margins = 1 inch • Bottom margin = 1 inch

  6. Changing Margins • Top margin = enter six times • Side margins = are set to 1” already

  7. Header/Footer • Insert • Footer • Blank • Type name on bottom of page • Click Close Header and Footer

  8. Parts of a PB Letter • Return Address (your address) – type on 1st line • a line for the street address • and one for the city, state, and ZIP Code

  9. More parts • After address – on the very next line • Type the current date • Always type out the full month, day, and year • Example: March 20, 2007

  10. More Parts • Enter 4 times after date (QS) - Letter mailing address – (who sending to) • A personal title (Miss, Mr., Mrs., Ms.) • Person’s full address

  11. More Parts • Enter two times (DS) after mailing address • Type the Salutation (greeting) • Example: Dear Ms. Dillon

  12. Parts • Enter twice after salutation • Begin the letter body (message) • Single space the paragraphs • Double space between them • Do not indent the paragraphs

  13. More Parts • Enter twice after typing the body • Complimentary close • Example: Sincerely

  14. More Parts • Enter 4 times (QS) after the complimentary close • Type the name of the writer • If the person has a title, type that on the line below their name • Example: Ms. Dillon Business Teacher

  15. Special Parts • Enter twice (DS) after the name of the writer • Type your reference initials • Typed in lower case • Example: rd • Type if your name is not listed as the name of the writer

  16. More Special Parts • Enter twice (DS) after the reference initials • Type Enclosure (only if necessary) • If something is included with the letter, the word Enclosure is written to indicate this

  17. Punctuation • Two types: Open or Mixed • Occurs at salutation and complimentary close

  18. Punctuation • Open has no punctuation after either part • Mixed has a colon at the salutation and a comma at the complimentary close

  19. The End Any Questions??

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