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How to conduct a Drinking Water Clinic: Logistics

This comprehensive guide covers the logistics and steps involved in conducting a successful drinking water clinic. It includes detailed information on advertising, seeking funding, participant recruitment, sample collection, analysis, and interpretation meetings. Templates and resources are provided for a smooth clinic implementation. The guide emphasizes the importance of following proper procedures for accurate results and provides support for addressing potential contamination issues. Contact information for assistance and clarification are included for a seamless experience.

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How to conduct a Drinking Water Clinic: Logistics

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  1. How to conduct a Drinking Water Clinic: Logistics

  2. Drinking Water Clinic Overview

  3. Conducting a Drinking Water Clinic: Logistics • Advertising - 8+ weeks • Templates • Click on Information for Current Well Owners • Then on Virginia Well Owner Agents

  4. Conducting a Drinking Water Clinic: Logistics • Advertising - 8+ weeks • Templates • Seek donations, grant funding or sponsors • How affordable is $55 for clients in your county?

  5. Conducting a Drinking Water Clinic: Logistics • Advertising - 8+ weeks • Templates • Seek donations, grant funding or sponsors • Contact others to participate: • VDH Env Health Specialists • Local SWCD, NRCS, USGS • Well drillers – many know about us now! See WellCheck site or contact Erin

  6. Conducting a Drinking Water Clinic: Logistics • Advertising - 8+ weeks • Templates • Seek donations, grant funding or sponsors • Contact others to participate: • VDH Env Health Specialists • Local SWCD, NRCS, USGS • Well drillers – more know about us now! See WellCheck site or contact Erin • Encourage pre-registration, but allow walk-ins • Who may use Destiny One? • Other county residents allowed if space

  7. Prep for Kickoff Meeting What’s in YOUR water? Drinking water clinic Wells, springs and cisterns 123 Community Dr Nov 23, 2015 7 pm • Let Erin know # of kits (~10 days prior) • Sample kits prepared at BSE water quality lab: • Four sample bottles • Questionnaire • Sampling instructions • Sample kits and coolers shipped to you 1 week prior • Powerpoint presentation, notes and talking points provided

  8. Kickoff Meeting • Recommend Monday or Tuesday before samples • Can have multiple meetings/locations • Brief presentation covering: • HOW to collect a drinking water sample VIDEO • WHEN to collect the sample and drop it off • WHERE to drop the sample off • Consider handing out fliers with sample collection day, time and location • Distribute sample kits and collect payment to local account • Billed through HokieMart a few weeks later (2 funds) • About $2.50 per sample kit left in your county to cover costs

  9. Sample Collection - Them • Instructions • Stress instructions must be followed carefully or results are not accurate • First draw and flushed samples • Note change to NOT remove aerator to accurately quantify lead concentration! • Sampling “before” vs. “after” treatment or multiple taps • Each sample kit is an additional $55 • DAY and TIME sample is collected are very important – bacteriological analysis must be done within 24 hours

  10. Sample Collection – Extension Agent • Provide ICE! About 20 lbs per cooler • Collection day • Recommend early morning collection Wed • All sample bottles are bar-coded. Same number/barcode on the questionnaire. • Ice samples immediately. Put bottles directly in ice. No need to keep them together in bags or envelopes. • Collect all questionnaires and bring with you (NOT in the cooler). Remember: no one likes WET QUESTIONNAIRES!  • Meet at predetermined location Wed morning to transfer coolers to Water Quality Lab staff – details via email from Erin • Bring empty coolers and extra kits with you

  11. Sample Analysis • Us (BSE Water Quality People) • All samples analyzed for 14 constituents • Reports compiled and printed – sent to you in addressed envelopes • Measures to protect confidentiality – IRB approval • Takes a total of 3 weeks • You (Agents) • Remind participants of Interpretation Meeting day, time and location (schedule 4 weeks after sample collection) • Prepare for presentation

  12. Interpretation Meeting • Optional call with Erin to go over results and common questions • Presentation and FAQ’s and answers provided • At Interpretation Meeting • Distribute results to participants (only) • PowerPoint presentation provided • Overview of results as a group • Discuss what the numbers mean, compare to public standards • Address eliminating possible sources of contamination • Introduce treatment options • Refer to WellCheck if collaborating driller nearby • Answer questions

  13. Erin Ling (wellwater@vt.edu) Brian Benham (benham@vt.edu) www.wellwater.bse.vt.edu email: wellwater@vt.edu ph: 540-231-9058

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