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Recognition Tips for IEEE Sections & Chapters

This April 2009 guide provides valuable information on awards and recognition for IEEE sections and chapters. Topics covered include who to recognize, how to do it, available options, and job descriptions. It also includes information on automatic recognition, ordering recognition products, Fellows/Senior Members, MGA and IEEE level awards, and job responsibilities for various roles within the IEEE.

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Recognition Tips for IEEE Sections & Chapters

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  1. Recognition Tips for IEEE Sections & Chapters April 2009

  2. Topics • Awards & Recognition • Who should you recognize • How to do it • Options available • Fellows/Senior Members • MGA and IEEE level awards • Job Descriptions

  3. Who should you recognize? • Officers of all units • Conference organizers • Committee chairs • Newsletter editors/web masters • SAMIeee database coordinator • Newly elected Fellows & elevated Senior Members

  4. But how? • Newsletter article • Web page • Certificate • Plaque • Section or Chapter Chair pins

  5. Automatic Recognition • Past Officer Certificates • Section Chairs • Chapter Chairs • Sent in the Spring, directly to the officer • Special request • Recognition coordinator request the certificate be sent to him or her for presentation at a Section Meeting scsproducts@ieee.org

  6. Ordering Recognition Products • Form is on the web at www.ieee.org/scsproducts, or contact scs-products@ieee.org • Pay • deduction from Concentration Bank account (no need to write a check) or • from the annual Section rebate • Must be approved by either Section Chair or Treasurer

  7. Fellows / Senior Members • Fellows elected by IEEE Board of Directors • List available on the web: www.ieee.org/fellows • Senior Member elevations can be identified through SAMIeee: www.ieee.org/samieee

  8. MGA Awards • Achievement Award • GOLD Achievement Award • Innovation Award • Leadership Award • Larry K. Wilson Transnational Award • Nomination Deadline - 15 October • William W. Middleton Distinguished Service Award (awarded every three years)

  9. MGA Awards, p.2 • Friend of IEEE Member and Geographic Activities • Recognize support provided to the IEEE and its members in support of its goals by firms, divisions of firms or individuals • Nomination can be submitted at any time. • MGA Outstanding Large/Small Section Award • More info? www.ieee.org/mga

  10. Institute-Level Awards • Medals, Service Awards, Corporate Recognition, and Prize Papers • Nomination deadline: 1 July • Technical Field awards • Nomination deadline: 31 January www.ieee.org/awards

  11. Is that in my job description?

  12. IEEE Ethics & Member Conduct • IEEE Code of Ethics • All items relevant, but remember to: • treat fairly all persons regardless of such factors as race, religion, gender, disability, age, or national origin; • avoid injuring others, their property, reputation, or employment by false or malicious action; • assist colleagues and co-workers in their professional development and to support them in following this code of ethics. • www.ieee.org/ethics

  13. I’m A Section Chair, I . . . • Know about: IEEE Bylaws; IEEE Policies; MGA Operations Manual • Chair meetings • Work with ExCom, Committee, Chapter and Affinity Group Chairs to support activities • Represent Section at Region meetings • Am a signer on bank account

  14. I’m a Section Vice Chair, I . . . • Chair meetings in absence of Chair • Am familiar with the policies relating to the activity of the Section and subunits, including IEEE Bylaws, IEEE Policies, MGA Operations Manual • Assume additional authority or activity as designated by Chair

  15. I’m a Section Treasurer, I . . . • Prepare the annual budget • Record all financial activity • Reconcile bank statements/activity • Report status of unit’s finances to the Section ExCom on a regular basis • Prepare and submit Annual Financial Report (L-50) • Signer on bank account

  16. I’m A Section Secretary, I . . . • Record minutes of ExCom and other Section meetings • Handle correspondence • Distribute meeting notices • Maintain Section records • Submit officer and meeting reporting, including officer changes during the year, to IEEE Operations Center

  17. I’m a Chapter Chair, I . . . • Preside at Chapter ExCom and other meetings • Work with other Chapter officers to determine program of activities for Chapter • Represent Chapter at Section ExCom meetings and Society-sponsored meetings • Am familiar with IEEE Bylaws, IEEE Policies, MGA Operations Manual, and any Society requirements for activity • Submit or ensure submission of required reporting to Section and Society

  18. Does your unit have a . . . • Professional (Career) Activities Coordinator • Student Activities Coordinator • Educational Activities Coordinator • Awards & Recognition Coordinator • Membership Development Coordinator • Historian • Newsletter Editor • Web master

  19. Additional Information • Volunteer Resources web page • www.ieee.org/organizations/vols • IEEE Master Brand & Identity Standards • www.ieee.org/masterbrand • www.ieee.org/identitystandards • The SCOOP Newsletter • Monthly via email (and on the web) to Sections Chairs & other interested volunteers • www.ieee.org/scoop

  20. Additional Resources, p.2 • Chapter Chair Reference Guide • www.ieee.org/chapters

  21. QUESTIONS?

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