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Statewide Assessment

Statewide Assessment. Elements of a Successful Statewide Assessment. Keys to a Successful Statewide Assessment (SA). Stakeholder Involvement Review Statewide Assessment, Final Report, and PIP from previous CFSR Use of Data Use Evaluative Language Be Clear and Concise

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Statewide Assessment

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  1. Statewide Assessment Elements of a Successful Statewide Assessment

  2. Keys to a Successful Statewide Assessment (SA) • Stakeholder Involvement • Review Statewide Assessment, Final Report, and PIP from previous CFSR • Use of Data • Use Evaluative Language • Be Clear and Concise • Work in Partnership throughout the Process

  3. Stakeholder Involvement • Identify Key Stakeholders to be involved • Use a variety of approaches in consulting with external stakeholders; • Link the SA with the ongoing consultation process for the Child and Family Service Plan (CFSP) and annual update • Hold focus groups • Conduct surveys or interviews • Joint planning forums • Develop a web site for communication

  4. Review Previous CFSR Information • Review all documents from the previous CFSR • Statewide Assessment • Final Report • Program Improvement Plan • Identify promising approaches, progress made and areas needing improvement

  5. Use of Data • Review and use existing data sources • Data Profile • Management Reports • Quality Assurance Reports • External Reports • Court Improvement Program (CIP) reassessments and strategic plan • Any other data collected through surveys, focus groups, etc

  6. Use of Data • Analyze Data • Data Profile • State’s performance on the data indicators with national standards • Look for trends • Determine which data may need further examination---”subsets” of the data, such as geography, management unit, age, race, etc

  7. Use of Data • Presentation of Data • Complete description of data, including what data is measuring, time frames, sample size, type of cases, etc • Explain each data methodology used, such as a “CFSR-style” review • Acknowledge/explain possible reasons for differences in data, for example state performance on aggregate-level data shows different results than data collected through the Quality Assurance reviews or focus groups

  8. Use Evaluative Language • Evaluative Language • Presents judgments • Assesses status and outcomes • Ranks and rates performance Evaluative language provides an understanding of how well the agency is doing and offers an analysis of the effectiveness of policies and practice

  9. Descriptive Language • Descriptive Language • Presents a picture • Shares a narrative story • Outlines characteristics Descriptive Language may be necessary to present a brief overview of the State’s policy and practice and to provide context, however it should be used sparingly.

  10. Evaluative vs. DescriptiveLanguage EXAMPLES

  11. Be Clear and Concise • Be as concise as possible “Less” may be “More” • May want to provide tools for workgroups so same format is used to report

  12. Partnership • Work in partnership, throughout the process with: • Your regional office partners • The Statewide Assessment Team SHARE DRAFTS at EVERY STAGE

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