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Construction Management Readiness

Construction Management Readiness. Stephen Sawch, Assistant Director for Construction Management Conventional Facilities Advisory Committee Review March 10 –11, 2009. Construction Preparations Outline. Safety – Critical Requirement Construction Management Plan Policies and Procedures

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Construction Management Readiness

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  1. Construction Management Readiness Stephen Sawch, Assistant Director for Construction Management Conventional Facilities Advisory Committee Review March 10 –11, 2009

  2. Construction Preparations Outline • Safety – Critical Requirement • Construction Management Plan • Policies and Procedures • Construction Management Team • CF Field Office • External CM Oversight • Construction Readiness • CFAC Topics for Discussion • Path Forward

  3. Construction Safety • Objective – “Best in Class” Safety Program • Torcon - Proven Safety Record • Safety performance highest weighted selection criteria • OSHA Voluntary Protection Program (VPP Contractor) • Goal of DOE VPP & Star Worksite for LT • CF ESH Plan in Place • Regular meetings to continue improvements • Applied Lessons Learned in ESH Plan Development • CF Staff Taken OSHA 10 Hour Course • Our success measured by our Safety Performance

  4. Construction Management Plan • Construction Management Scope • Methods & Procedures to Meet Project Objectives • Quality Assurance Plan and CM Plan Work in Concert • CM Organization • Defines Responsibilities • ESH for Conventional Facilities • ESH Plan and CM Plan Work in Concert • Communication and Document Management • Define and Standardize Communication

  5. Construction Management Plan • Communication and Document Management cont’d • Establish Meeting & Reporting Requirements • Shop Drawing and RFI Routing • Project Control Software • Purchased Primavera Contract Mgr. (formerly Expedition) • CF Team trained on Contract Manager • Create, Share and Access Project Documents • Transmittals – Submittals – Correspondence • Web Based and is Used by Most Contractors • Manage Submittals • Submittals Logs & Dunning Letters

  6. Construction Management Plan • Project Control Software • Issue and Track Noncompliance • Build and Link Issue Files with Documents • Field Inspection & Oversight • Develop Project Checklist • Oversee Day to Day Activity • Document Nonconformance • Testing & Commissioning • Test Record Index • Commissioning Contractor

  7. Construction Management Plan • Acceptance and Transition to Operations • Testing & Training Complete • O&M Documents Available • Punch List Preparation • BORE – Beneficial Occupancy Readiness Evaluation • Change Control & Configuration Management • Technical Changes • Reviewed & Approved • Documented (ECN –Engineering Change Notice) • Maintain As-Built Drawings – Monthly Updates Part of Pay Req.

  8. CF Procedures Manual • Used BNL’s Plant Engineering Policies & Procedures as basis for CF Procedures Manual • Worked with Quality Assurance identified applicable Policies • Successfully used for CFN • Transmittals, submittals, RFIs, reports, inspections and closeout • Integrated Contract Manager Software into CF Procedures Manual (Primavera)

  9. CF Procedures Manual

  10. CF Procedures Manual

  11. Procedures – Inspection Forms

  12. LT- CF Construction Team • Staffing Requirements Determined • Roles and Responsibilities Identified • Project Team Established • 3 Lead Engineers Hired • Administrative Assistant Hired • Construction Engineer/Civil & Electrical Inspectors Hired • Last Hire - Mechanical Inspector – Currently Interviewing • Anticipate Staff Augmentation Requirements • Augment with CM Firm (Liro/Gilbane) Staffing • Inspectors/Clerk of Works/Administrative Assistant/Others

  13. Construction Staffing Requirements

  14. Construction Management Organization

  15. Establish LT Field Office • Field Staff of Approximately 10 • Trailer Purchased – Delivery March 23 • FFE Ordered • Utilities – Power and Communications Available • Services Required – Sanitary, Cleaning, Trash • Signage Plan Complete – Ordered Shortly • Occupy April 6

  16. LT Field Office Site Plan

  17. LT Field Office Layout

  18. LT Field Office Furniture

  19. External CM Construction Services • Liro/Gilbane Provided Design Phase CM Services • Estimating • Value Engineering • Scheduling • Market Analysis • Liro/Gilbane Hired for Construction Phase Services • Construction Delivery Changed – CM Limited Role • Monthly Construction Management Assessment • Staff Augmentation (As Required)

  20. External CM Construction Services Part A: Project Management Review • CM Assessment Scope • Kick-off Meeting To Initiate Development of Construction Management Procedural Review (CMPR) • Evaluation of CF Procedures • Evaluation of GC Schedule of Values • Assist In Development of Deliverables List • Monthly Site Visits With Conventional Facilities Management Team (CFMT) • Attend Progress Meetings

  21. External CM Construction Services Part A: Project Management Review - Continued • Produce Construction Management Procedural Review (CMPR) - A Monthly Report Outlining: • Administration (Staffing, Document Control, etc.) • Engineering (Submittals, RFIs) • Quality (Testing and Inspection) • Change Management Process (Review, Approve & Document) • Closeout (Warranties, As Built drawings, O&M Manuals, etc.) • Evaluate and Provide Recommendations Regarding Management of Construction

  22. External CM Construction Services Part B: Staff Augmentation • Anticipated Staff Augmentation Positions • Clerk of the Works (Office Engineer from CM) • Civil/Arch/Mech/Elect Inspectors (from CM) • Structural Engineer (from CM) • Administrative Assistant (from BNL)

  23. Construction Readiness • BNL Warehouse Relocation- Complete • Site Prep - Civil - Complete • Site Prep - Electrical - Complete • Site Logistics - Complete • Site Access Planning - Complete • Visitor Badging/Training Facility Upgrade – Summer 09

  24. Torcon Site Logistics Plan

  25. CFAC Topics for Discussion • Successful Ring Building Construction Start • How can we ensure a safe and smooth start for Torcon • Establish Communication Channels • Collaborative Approach to Site Logistics Planning • Timely Response to RFIs & Submittals • Streamline Site Access for Contractors/Vendors • Streamline Equipment Inspection Process

  26. CFAC Topics for Discussion • Potential Acceleration of Ring Building Schedule • Confirm Feasibility by Torcon • Confirm Funding Availability • Benefit from Current Market Conditions

  27. CFAC Topics for Discussion • Coordination w/ the Accelerated LOB Schedule • Ensure LOB Design Meets Schedule • Prepare Revised Construction Program to Accommodate LOB Design • Consider Contracting Options to Minimize Impacts

  28. Path Forward • Hire Mechanical Inspector – Complete Training • Implement ‘Best in Class’ Project Safety Program • Work with Torcon to Facilitate Mobilization • Work with Torcon to Implement Project Procedures • Establish effective communication, planning and execution • Interface CM Software Programs • NSLS-II Contract Manager • Torcon Prolog • Continuous improvement of CF Procedures Manual

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