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Doing Business With DLA

Doing Business With DLA. Defense Logistics Agency. William Chavez, Jr. Small Business Specialist DLA Land and Maritime. DLA’s Mission Supporting the Warfighter.

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Doing Business With DLA

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  1. Doing Business With DLA Defense Logistics Agency William Chavez, Jr. Small Business Specialist DLA Land and Maritime

  2. DLA’s Mission Supporting the Warfighter DLA is DoD’s largest logistics combat support agency. Our mission is to provide best value integrated logistics solutions to America’s Armed forces and other designated customers in peace and in war, around the clock, around the world.

  3. Scope of DLA Customer Support • DLA provides over $44 Billion in sales and revenue. • Ranks DLA in top 15th percentile of the Fortune 500 • Supports nearly 2,250 weapon systems • Provides 84 percent of all Military Services’ repair parts • Managing 5.0 Million separate line items via eight supply chains • Foreign Military Sales • Fiscal Year 2012: $2.3 Billion • Supporting 112 Allied Nations • Provides 100 percent of: • Fuels – Clothing and Medical Supplies • Food – Construction Material • Worldwide Presence: • 28 countries and 48 states

  4. Aviation Land Maritime C&T Medical Subsistence C&E Energy Richmond Columbus Philadelphia Ft. Belvoir • Aviation • Original • Equipment • Manufacturer • (OEM) Items • Engines • & Airframes • Aviation • Supply Chain • Commodities • Wheeled Vehicles • Tracked Vehicles • Batteries • Nuts & Washers • Converters • Valves/Hardware • Fluid Handling • Electronics • Motors • Packing/Gaskets • Recruit Clothing • Organizational • Clothing • Equipment • Pharmaceutical • Medical/Surgical • Equipment • Institutional • Feeding • Operations • Rations • Produce • Construction • Equipment EBS FAS DLA Overview…Global Supply Chains

  5. Full Spectrum Global Support Theater Support • DLA Europe • DLA Pacific • DLA Central • DLA Africa Distribution • Defense Distribution Center • 25 Distribution Centers • Defense Logistics Information Service

  6. Defense Supply Centers TROOP SUPPORT PHILADEPHIA, PA LAND & MARITIME COLUMBUS, OH AVIATION RICHMOND, VA ENERGY FORT Belvoir, VA DLA Supply Centers (Major Buying Activities) DLA LAND & MARITIME Columbus, OH DLA AVIATION Richmond, VA DLA TROOP SUPPORT Philadelphia, PA DLA ENERGY Fort Belvoir, VA

  7. DLA Supply Centers DLA Land and Maritime 3990 EAST BROAD STREET COLUMBUS, OH 43213-1152 TEL: (614) 692-3541 or 1-800-262-3272 Web Site: www.landandmaritime.dla.mil DLA Aviation 8000 JEFFERSON DAVIS HWY RICHMOND, VA 23297-5124 TEL: (804) 279-3287 or 1-800-227-3603 Web Site: www.aviation.dla.mil DLA Troop Support 700 ROBBINS AVENUE PHILADELPHIA, PA 19111-5092 TEL: (215) 737-2321 or 1-800-831-1110 Web Site: www.troopsupport.dla.mil DLA Energy 8725 JOHN KINGMAN DRIVE FT. BELVOIR, VA 22060-6221 TEL: (703) 767-9400 or 1-800-523-2601 Web Site: www.energy.dla.mil

  8. Additional DLABuying Activities DLA Contracting Services Office (DLA CSO) • To provide DLA enterprise IT products, services and infrastructure support • DLA CSO solicitations can be found on either Federal Business Opportunities (www.fbo.gov) or on GSA eBuy (opened to GSA Federal Supply Schedule contractors only) via the following prefixes: SP4701 DLA CSO Philadelphia, PA SP4705 DLA CSO DLA HQ Ft. Belvoir, VA SP4702 DLA CSO Columbus, OH SP4706 DLA CSO Energy Ft. Belvoir, VA SP4703 DLA CSO Richmond, VA SP4707 DLA CSO Battle Creek, MI • For more information: rosita.carosella@dla.mil or aggie.gallagher@dla.mil

  9. Additional DLABuying Activities DLA Distribution, New Cumberland, PA • Worldwide network of 26 distribution depots • https://www.ddc.dla.mil/businessopportunities/default.aspx • For example: • Packaging materials • Conveyor systems • Information Technology (IT) support services and equipment • Construction services • Distribution support services for warehousing

  10. Additional DLABuying Activities DLA Disposition Services, Battle Creek, Mich. • DODs provider of choice for worldwide reuse, recycling and disposal solutions • http://www.dispositionservices.dla.mil/newproc/smallbusiness.shtmland http://www.dispositionservices.dla.mil/newproc/index.shtml. • For example: • Removal, transportation, recycling and disposal of hazardous waste • Specialized Office Furniture • Promotional Items • Maintenance for various audio visual conference room systems, office machines, and printers • Temporary Services • Tire Disposal Services

  11. Additional DLABuying Activities DLA Document Services, Mechanicsburg, PA • Provides professional printing, copying, duplicating, scanning, imaging, document conversion, CD-ROM, and web services to the Defense Department and the Federal Executive Branch. • Business opportunities are posted on either GSA eBuy or FedBizOps. • More info, go to :http://www.documentservices.dla.mil/index.html#2 • For example: • Printing services • Building libraries of digital documents • Converting paper to digital services • Distribution support services for warehousing

  12. How DLA Supply Centers Buy • Approved CAGE Code & Part Number • Manufacturer(s) already approved • Approved source(s) for dealers and distributors • Fully Competitive • Bidsets and Drawings Available • Source controlled via approved sources • Qualified Products/Manufacturers Lists (QPLs/QMLs)

  13. DOING BUSINESS WITH THE DEFENSE LOGISTICS AGENCY DIBBS https://www.dibbs.bsm.dla.mil/ DLA Internet Bid Board System http://www.landandmaritime.dla.mil/

  14. Before You Can Sell To DLA Get a D-U-N-S number -Dun & Bradstreet (1-800-333-0505) Takes about 10 minutes -free of charge Or register for your DUNS number at: https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm Register at www.SAM.GOV, and get a CAGE code for your company. List company capabilities in terms of NAICS Codes. For assistance go to: http://www.census.gov/eos/www/naics/ Certifications and Representations For help registering in SAM, contact the supporting Federal Service Desk (FSD) at https://www.fsd.gov Be able to receive electronic funds transfers, and email.

  15. Common Solicitation Types •Request for Quotations (RFQs) - Under $150,000 - Most common type at DLA - Average award is under $4,000 - Most quoted through DIBBS Request For Proposals (RFPs) - over $150,000 - Proposals may be negotiated - Solicitations must be filled out by hand and returned to DSCC by a specific time and date stated on solicitation

  16. What is on DIBBS? DIBBS is a web-based application to: • View and Submit Quotes • View RFPs • View Long Term Contracts opportunities • View Award Information • View provisions, clauses and packaging specs • View price history – on some solicitations • AccessTechnical Data via cFolders • Access Acquisition Forecasts using Supplier Requirement Visibility Application (SRVA) tool – must have login &password • Link to - Past Performance Information Retrieval System (PPIRS) – a DoD wide Performance Score used in award decisions (3 year rolling score)

  17. DIBBS Home Page https://www.dibbs.bsm.dla.mil/

  18. Identifying Federal Supply Classes DLA’s FSC list with corresponding item description Think of an FSC as an “area code” of a phone number & each FSC having thousands of NSNs in it’s “area code” NSN is a 13 digit number

  19. RFQ QUOTE SEARCH Estimated value at or below $150,000

  20. Solicitations - FSC 3040 • NATIONAL STOCK NUMBER (NSN) • •FEDERAL SUPPLY CLASS (FSC) • •SOLICITATION NUMBER (SPM) • •PURCHASE REQUEST (PR) • •NOMENCLATURE • •APPROVED PART NUMBER • •APPROVED OEM CAGE CODE • )

  21. Solicitation Results - FSC 3040 Miscellaneous Power Transmission Equipment Number of open solicitations Note: T or U Solicitations –Automated by the System Note: Q Solicitations –Generated by an Actual Buyer Note: R Solicitations – Are valued over $150,000

  22. Solicitations

  23. T or U Solicitations Note: Each solicitation will vary to some extent Review a Solicitation

  24. T - Solicitation DO: Critical to National Defense DX: Highest National Defense Urgency Department of Defense Priorities and Allocations Manual http://guidebook.dcma.mil/38/DPAS%20Guidebook.htm

  25. T – SolicitationMaster Solicitation Reference *Reminder – No clauses listed, only referenced - check the link Master Solicitation Link

  26. T – SolicitationProcurement History In some instances, Section A will also contain Procurement History for the NSN – basis for a fair & reasonable price With the advent of the First Destination Transportation (FDT) program, additional information may also included

  27. T – SolicitationItem Description NSN Item Description NOTE: Important item specific details / requirements / testing, such as First Article Test (FAT) details, will be in the item description

  28. T – SolicitationCLIN Information CLIN Information – order line Additional PR specific information

  29. T – SolicitationPackaging & Marking Information Commercial Web Site: MIL-STD-2073-1 rev E Packing Code Lookup – https://camphill.leidos.com/code_lookup.nsf/codecheck

  30. T – SolicitationShipping Information Shipping Information: one of our DLA Depots Access VSM (Vendor Shipment Module) website or a 1-800# for transportation and shipping assistance

  31. T – SolicitationShipping Information (cont’d) This is shows a shipping location which is a direct vendor delivery to an OCONUS customer Access VSM (Vendor Shipment Module) website or a 1-800# for transportation and shipping assistance

  32. DIBBS Quoting

  33. Welcome PageFast Trak Quoting xxxxxxxxxxxxxxxxxxxxxxxxxxx

  34. DIBBS Quote Input FormStep 1 Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of.

  35. Government Inspection Point

  36. Min Order, Qty VarianceImmediate Shipment Select appropriate response to question. Qty % Government will accept under or over required quantity. Select appropriate response to question.

  37. Price Breaks Enter price break ranges and unit prices in the blocks provided. If price breaks are solicited, default values will show. Ranges may be altered using the “CLEAR” button. If price break ranges were not solicited, values will be blank. However, vendors can provide ranges and unit prices with quote. 1 5 1 10.00 6 10 7.00 11 15 5.00

  38. Part Number OfferedExact Product & Alternate Product Exact Product = providing EXACT manufacturer CAGE code & part number as it appears in the solicitation. Bid type is “Bid without exception”. Alternate Product = providing manufacturer CAGE code & part number that is NOT listed in solicitation. Bid type is “Alternate Bid”.

  39. Product OfferedAre you a Manufacturer or Dealer? Select one of the following If quoting as dealer or QSL dealer – provide CAGE of mfg or if unknown, provide Name and address

  40. Review Quoteand Submit Validate Quote for Accuracy Scroll down to bottom of webpage Click “Submit”

  41. Review Quoteand Submit (cont’d)

  42. Quote Accepted

  43. Award Search

  44. Award Search (cont’d)

  45. Award Search (cont’d)

  46. Training Knowledge Opportunities Free Seminars DLA LAND AND MARITIME Free TKO Seminars Learn how to do business with DLA • Registering for important website tools • Finding local assistance (PTAC and SBA offices) • Alternate Offers – how to get your parts approved • Packaging and marking requirements • Accessing drawings and bid-sets • Using DIBBS for quoting and research • Payment processing through WAWF • Getting prepared for DCMA inspections • Hear directly from Buyers and Technicians • Understanding Quality Requirements • How to qualify for Socioeconomic Programs 2016 Schedule: March 23-24 May 18-19 August 17-18 October 19-20 Make your reservation on-line at: http://www.dscc.dla.mil/news/events/tko/

  47. What does DLA need from YOU? • High Quality Products • Timely Or Early Delivery • Fair And Reasonable Price • Responsible Adherence To Contract Terms • Immediate Notification Of Any Problems • Why???? • Lives Of Our Service Men • And Women Depend On You!

  48. Let’s work together to get them home safe!

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