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IU SharePoint Project

IU SharePoint Project. Brian Hughes. August 21, 2009. UNIVERSITY INFORMATION TECHNOLOGY SERVICES. Agenda. What is SharePoint? History of the UITS SharePoint Project Centralized vs. Decentralized Our Environment 3 Tier Model Training How to Request a SharePoint Site Questions?.

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IU SharePoint Project

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  1. IU SharePoint Project Brian Hughes August 21, 2009 UNIVERSITY INFORMATION TECHNOLOGY SERVICES

  2. IU SharePoint Project Agenda • What is SharePoint? • History of the UITS SharePoint Project • Centralized vs. Decentralized • Our Environment • 3 Tier Model • Training • How to Request a SharePoint Site • Questions?

  3. IU SharePoint Project What is SharePoint? • Web Content Management System • Online Collaboration • Document Repository • Versioning • Workflows • Extension of Microsoft Office • Intranet or Internet Portal • Wiki • Blog • SharePoint in Plain English Video • http://blogs.msdn.com/sharepointbi/archive/2009/08/14/sharepoint-in-plain-english.aspx

  4. IU SharePoint Project The History of the UITS SharePoint Project • Why did we bother? • Demand came from the ground up • Microsoft’s public folder plans • Pilot hardware purchased about a year and a half ago • Pilot began just over a year ago • Grew thanks to word of mouth

  5. IU SharePoint Project Centralized vs. Decentralized • Why Decentralize SharePoint? • There is no good reason to have a decentralized model* • An enterprise’s goal shouldn’t be to decentralize • That doesn’t mean there are no reasons a department would want or need their own • Let’s pretend…

  6. IU SharePoint Project Centralized vs. Decentralized Scenario • 2 companies and 2 CEOs • 10 Departments in each want SharePoint • All Departments are asking for at least 1 FTE each. Some are asking for several. • All 10 have similar licensing and hardware costs

  7. IU SharePoint Project Centralized vs. Decentralized • The bad CEO

  8. IU SharePoint Project Centralized vs. Decentralized • The Good CEO

  9. IU SharePoint Project Centralized vs. Decentralized • The best model is a centralized one • That doesn’t mean a single centralized deployment. • Gartner Report

  10. IU SharePoint Project Our Environment

  11. IU SharePoint Project 3 Tier Model Tier 1 • FREE!!! • If you have a site in our environment, this is what you have. • Site collection with an unlimited number of sub sites. • Default quota of 5GB which can be increased to 10GB if necessary. • Housed on our main SQL Cluster. • No Custom Code beyond what you can do out of the box or with SharePoint Designer

  12. IU SharePoint Project 3 Tier Model Tier 2 • It isn’t available yet but will be soon. • 100GB quota per site collection. • This is a hard limit due to SharePoint and SQL limitations • There will be a charge for this similar to the disk costs in the Intelligent Infrastructure • No Custom Code beyond what you can do out of the box or with SharePoint Designer

  13. IU SharePoint Project 3 Tier Model Tier 3 • It isn’t available yet • Still in early planning stages. • 100GB quota per site collection. • You have your own Web Application and can publish custom solutions. • There will be a charge for this similar to the disk costs in the Intelligent Infrastructure and possibly an additional cost. • No ETA for when this will be available

  14. IU SharePoint Project MySites • A Mini Personal SharePoint Site • 500MB Quota • Available to Staff & Faculty https://www.mysharepoint.iu.edu

  15. IU SharePoint Project Training • http://office.microsoft.com/en-us/training/CR102146081033.aspx • http://office.microsoft.com/en-us/sharepointserver/CH102066971033.aspx • Books24x7 (Check http://kb.iu.edu for link) • Lynda.com (Check http://kb.iu.edu for link) • UITS-IT Training & Education: • http://ittraining.iu.edu/online/elearning_about.aspx • SharePoint Team Blog: http://blogs.msdn.com/sharepoint/ • The SharePoint Shepherds Guide for End Users by Robert Bogue

  16. IU SharePoint Project How to Request a SharePoint Site • E-Mail spadmin@iu.edu • Site URL: https://www.sharepoint.iu.edu/sites/<sitename> • Examples: iu-mssg, bl-uits, in-uits, uits • Title: For example “The Brian Hughes Unofficial Fan Club” • Primary Site Owner • Secondary Site Owner • “My Site” users* * Won’t be necessary soon.

  17. IU SharePoint Project Questions? • What is SharePoint? • http://kb.iu.edu/data/axpg.html • At IU, how do I request a SharePoint site? • http://kb.iu.edu/data/axpg.html • spadmin@iu.edu http://www.sharepoint.iu.edu

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