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Lab Animal Standards: AAALAC Accreditation

Harry van Herck DVM, PhD, Dip ECLAM Head Animal Facility Amsterdam Medical Centre H.vanHerck@AMC.NL. Lab Animal Standards: AAALAC Accreditation. AAALAC (1965) AAALAC International (1996). Harry van Herck & AAALAC International

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Lab Animal Standards: AAALAC Accreditation

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  1. Harry van HerckDVM, PhD, Dip ECLAM Head Animal Facility Amsterdam Medical Centre H.vanHerck@AMC.NL Lab Animal Standards: AAALAC Accreditation

  2. AAALAC (1965) AAALACInternational (1996) Harry van Herck & AAALAC International • Utrecht University: first AAALAC accrediteduniversityoutside US (ISO – AAALAC – GLP) • AAALAC ad hoc 2000 - 2005 • AAALAC Council member 2005 - 2017 • AAALAC emeritus 2017 - ….

  3. Overview of presentation The AAALAC organisationThe concept of an ”Animal Care and Use Program” (ACUP)AAALAC’s accreditation processAAALAC – ISO –GLP

  4. AAALAC International AAALAC International is a private, nonprofit organization that promotes the humane treatment of animals in science through voluntary assessment and accreditation programs. 2018: over 1000 accredited institutional animal care and use programs in 47 countries

  5. Organisation MemberOrganizations (scientificassociations) Board of Directors Staff (North America – Europe – PacRim) Council onAccreditation – 5 sections (independentprofessionals) Ad hoc consultants

  6. Overview of presentation The AAALAC organisationThe concept of an ”Animal Care and Use Program” (ACUP)AAALAC’s accreditation processAAALAC – ISO –GLP

  7. Concept of Programme AAALAC accredits researchanimal care and use programmes (ACUP) “…meansthepolicies, procedures, standards, organizational structure, staffing, facilities, and practices put into place by an institution to achieve the humane care and use of animals in the laboratory and throughout the institution.”

  8. Elements of an ACUP:

  9. Animal Care and Use Programme Programme Management: Responsibilities: Institutional Official, Designated Veterinarian Personnel Management: Training, Education, Competence Occupational Health and Safety of Personnel Programme Oversight: Ethics Committee/AWB: ethical review process Composition/Function Protocol Review Post-Approval Monitoring, etc + Oversight of all aspects of the ACUP ….

  10. ACUP Environment, Housing, and Management Animal Environment (micro and macro): Temp., humidity, ventilation, light, noise, vibration, aquatics Animal Housing: Primary enclosures (cages, pens; outdoor meadows& stables) Env. Enrichment, Social and Behavioural Management Animal Facility Management: Husbandry: food, water, bedding, sanitation, waste disposal, pest control, emergency/holiday care Population Management: Identification and records, genetics and nomenclature

  11. ACUP Veterinary Care Animal Procurement and Transportation Preventive Medicine: Biosecurity, quarantine, stabilization, health status, surveillance, diagnosis, treatment and control of disease Clinical Care and Management: Emergency, records, resources, drug control Surgery: Planning, facilities, procedures, asepsia, monitoring, post-op Pain/Distress; Anaesthesia/Analgesia; Euthanasia

  12. ACUP Physical Plant Location and Construction Guidelines Functional Areas and Operations: Heating, Ventilation and Air Conditioning (HVAC) Power and lighting Malfunctions Storage Areas Sanitising Facilities Special Facilities: Specialized housing, surgery, imaging, other Security and Access Control

  13. Overview of presentation The AAALAC organisationThe concept of an ”Animal Care and Use Program” (ACUP)AAALAC’s accreditation processAAALAC – ISO –GLP

  14. Programme Status Evaluation (PSE) –optional- Programme Description (PD): defined format (EU version) self evaluation Site visit: > 1 CoA + x ad hoc (every 3 years!) Post Site Visit Communication PSVC Programme Evaluation (PE) Accreditation Process Electronic reviews by CoA members Meeting CoA: 3/year (evaluation) (CoA decides, not SVors) Outcome (letter to institution)

  15. Site visit Date arranged with the Unit (key people present) • Introductory Briefing • Review of the Programme Description - questions • Tour of the facilities – more questions • Lunch – Meeting with members of Eth. Comm. / OHS • Continue Tour of the facilities (if needed) • Review of Documentation • Executive Meetingof site visitors - prepare exit briefing • Exit Briefing – preliminary findings of site visitors

  16. A B Site visit or … A: obligatory inspection; objective: plaque at the door B: voluntary peer review: help to improve animal welfare and science

  17. Site visit, animals present?

  18. Findings Mandatory Items • Issues which may endanger animal/personnel health or well- being; or non compliance with legal requirements • MUST be corrected to obtain Full Accreditation Suggestions for improvement (SFI) • Will up-grade programme in the opinion of Council • SHOULD/MIGHT be corrected (voluntary)

  19. Overview of presentation The AAALAC organisationThe concept of an ”Animal Care and Use Program” (ACUP)AAALAC’s accreditation process Engineering standards versus Performance standards Possible outcomes of the accreditation processAAALAC – ISO –GLP

  20. ETS 123 (Appendix A) Ag Guide PERFORMANCE STANDARDS ENGINEERING STANDARDS

  21. Example Ethical Review (ER) Government • Competent Authorities (National Committees) External • Contracted Committees Institutional • Ethics Committees/IACUC (Animal Welfare Bodies)

  22. AAALAC: Performance Based Approach (Ethical Review) • Isthereaneffectiveevaluation of researchproposals? • Do allanimalsusedforresearch, teachingortestingbelong to anapprovedprotocol and are theyprovidedeffectiveoversight? • Is animal use beingconducted in accordancewiththeapprovedproposals? • Are thereappropriateinstitutionalpolicies and are theyfollowed?

  23. AAALAC: Performance Based Approach (ACUP-Review) • Isthere a routine and effectiveevaluation of the animal care and use program? • Are thekeyinstitutionalrepresentatives (e.g., theInstitutionalOfficial) informed of theoutcome of theethicalreviewprocess? • Are correctiveactionstakenwhen/ifdeviations are identified? • Do allpersonnelinvolved in theprocesshavetheappropriate training and competence?

  24. Example Cage Washing ? ¿

  25. Cage Washing Whether the sanitation process is automated or manual, regular evaluation of sanitation effectiveness is recommended. This can be performed by evaluating processed materials by microbiologic culture or the use of organic material detection systems (e.g., adenosine triphosphate [ATP] bioluminescence) and/or by confirming the removal of artificial soil applied to equipmentsurfacesbeforewashing. Guide p. 73 Question in AAALAC Program Description Describe how the effectiveness of sanitisation procedures is monitored (e.g., water temperature monitoring, microbiological monitoring, visual inspections, etc.).

  26. Freq. cage change http://www.aaalac.org/accreditation/faq_landing.cfm#C1 • At least once a week, though it may be less frequent (e.g: IVC) • Use of performance standards • Engagement of Oversight Body

  27. Sanitation wire-bar lids

  28. Standards - Conclusions • Engineering and performance standards co-exist in units. • Performance standards: balance your rules to provide sufficient flexibility, but avoid confusion. Define outcome • Once you have defined your standards and procedures (based on professional judgment) – stick to them. • Performance standards require an active and engaged “oversight body” (assessment of the outcome)

  29. Overview of presentation The AAALAC organisationThe concept of an ”Animal Care and Use Program” (ACUP)AAALAC’s accreditation processEngineering standards versus Performance standardsPossible outcomes of the accreditation processAAALAC – ISO –GLP

  30. Accreditation status First application • Award Full Accreditation Unit is accredited (may have SFIs) • Award Accreditation with Condition Accredited but Mand. correction(s) needed • Award Provisional Status NOT accredited, Mand. issues to be corrected in up to 24 months • Withhold Accreditation NO accreditation. Appeal optional

  31. Accreditation status Accredited Units – revisits (every 3 years) • Continued Full Accreditation • Conditional Accreditation Accredited, Mand. Correction(s) needed • Deferred Accreditation Accredited, Mand. issue(s) to be solved in up to 2 months • Probation Accredited, Mand. issues to be solved in up to 12 months • Revoke Accreditation Possible appeal

  32. Overview of presentation The AAALAC organisationThe concept of an ”Animal Care and Use Program” (ACUP)AAALAC’s accreditation processEngineering standards versus Performance standardsPossible outcomes of the accreditation processAAALAC quality; ISO –GLP

  33. Benefits - AAALAC • AAALAC Quality • Self evaluation: challenge tradition • Engagement in a continuous improvement process • External evaluation: confidential,peer review • team building within full ACUP at the institution, including: • OHS, Maintenance, Animal Services, QAU, ER/ AWB / OB, Management

  34. Benefits - AAALAC • Continuous improvement in animal welfare (promotion of 3R) • Pride in the work place (animal care people) • Promotes scientific validity • Demonstrates accountability • Facilitates funding (specially from NIH) • Provides assurance in a global market place

  35. International accreditation Quality level harmonisation countries Legal requirements…

  36. AAALAC – ISO - GLP Similarities - Differences • voluntary (AAALAC,ISO) vs mandatory (GLP) • institutional interest (all) • focus on animal interests (AAALAC > ISO, GLP) • resources needed, QAU… (GLP > ISO > AAALAC) • international recognition (depending on the field) • management support (all) • specialization of inspectors/site visitors (AAALAC > ISO, GLP) • confidentiality (all) • can be combined!

  37. www.aaalac.org

  38. https://www.aaalac.org/news/Global-3Rs-Awards.cfm

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