What is CTE? - From an EMIS viewpoint

1. What is CTE? - From an EMIS viewpoint Intended for the EMIS Professional who completes the EMIS/Career Tech work for your district Presented by: Teri Belt Miami Valley Career Technology Center EMIS Specialist 937.854.1285 www.mvctc.com

2. Career Technical Education

3. What is CTE? • CTE is an acronym for • Career Technical Education • When did Career Tech start? • In November, 1968 – a constitutional amendment was voted and approved by Ohio voters which provided the issuance of $100 million in bonds for vocational, technical and higher education. • What is the mission of Career Technical Education in Ohio? • The Ohio Career Technical and Adult Education mission is to provide quality programs and services to meet the lifelong career education need of Ohio’s youth and adults. The system creates, maintains and empowers the workforce of today and tomorrow and is critical to the economic future of Ohio.

4. What is CTE? • The Numbers • In FY2009 • 127,085 • the number of students in Career Tech Education in Ohio • 23,000 • the number of students enrolled in Tech Prep programs • 91 • the number of JVSD/CTPD’s in Ohio • 94.63% • the Graduation Rate for CTE students in Ohio • FY10 Grad Rate for MVCTC CTPD: 99.14%

5. What is CTE? • What is a Workforce Development Program? • Curriculum that combines academics and concentrated study in specific career fields and prepares students for college and careers. • There are 16 Career Fields used to organize and create pathways to further learning opportunities for students. Agricultural and Environmental Systems Arts and Communication Business and Administrative Services Construction Technologies Engineering and Science Technologies Education and Training Government and Public Administration Finance Health Science Hospitality and Tourism Human Services Information Technology Law and Public Safety Manufacturing Technologies Marketing Transportation Systems

6. What is CTE? • What is a Tech Prep Program • Tech Prep is Career Tech • Tech Prep is a combination of college prep/articulated academics and advanced career tech education with the goal of a seamless, nonduplicative transition from high school to postsecondary education. • In FY 2009, all locals were required to implement a minimum of one state-approved program of study of their choice. • For all new programs to be implemented in FY 2010 and thereafter, submission of a program of study will be required as part of the State Application for Approval of Secondary Career-Technical Education Programs (CTE-26), which is required for state weighted funding of secondary CTE programs.

7. What is CTE? • ODE has set a goal that by 2014 all CTE Programs will transition curriculum to meet Tech Prep standards. • This goal aligns the Perkins IV Tech Prep indicators of performance legislation to the State of Ohio indicators of performance. • The state will develop a phase-in plan that will ensure that existing programs transition to POS and that 100 percent of state-approved secondary CTE programs have a state-approved program of study in FY 2014. • Postsecondary recipients will be required to develop/review/revise POS in collaboration with their secondary partner(s) following the same schedule as the secondary recipient.

8. What is CTE? • CTE Program Delivery • Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPD’s under a formal agreement to offer CTE programs that meet state and federal requirements. • Programs may be offered at: • A central location (at a JVS/CTC) • Satellite programs • Middle school delivery • Compact/Comprehensive districts (43 in Ohio)

9. What is a CTPD? • Career Technical Planning District • Local education agency configuration (comprehensive, compact, contract or joint vocational school district) that meets the minimum requirements of law and subsequent standards to offer state sanctioned career-technical programming. • The CTPD Plan and the school district membership of a CTPD must be approved by the State Board of Education.

10. What is a CTPD? • CTPD Name (and IRN) • GREENE COUNTY JVSD CTPD (200042) • CTPD Lead School District (and IRN) • Greene County Joint Vocational SD (051045) • CTPD Member School Districts • Students in these school districts may enroll in career-technical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Beavercreek City SD Cedar Cliff Local SD Fairborn City SD Greene County JVSD Greeneview Local SD Sugarcreek Local SD Xenia Community City SD Yellow Springs Exmpt

11. What is a CTPD? • CTPD Name (and IRN) • MIAMI VALLEY CAREER TECHNOLOGY JVSD CTPD (200073) • CTPD Lead School District (and IRN) • Miami Valley Career Technology Joint Vocational SD (051284) • CTPD Member School Districts • Students in these school districts may enroll in career-technical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Ansonia Local SD Arcanum Butler Local SD Bethel Local SD Brookville Local SD Carlisle Local SD Eaton Community City SD Franklin Monroe Local SD Huber Heights City SD Jefferson Township Local SD Miami East Local SD Miami Valley Career Technology JVSD Miamisburg City SD Milton-Union Exempted Village Mississinawa Valley Local SD National Trail Local SD New Lebanon Local SD Northmont City SD Northridge Local SD Preble Shawnee Local SD Tipp City Exempted Village SD Tri-County North Local SD Tri-Village Local SD Trotwood-Madison City SD Twin Valley Community Local SD Valley View Local SD Vandalia-Butler City SD Versailles Exempted Village SD West Carrollton City SD

12. MVCTC CTPD Map

13. CTPD Portal • ODE Website

14. What is a CTPD? • Role of the CTPD • The Career Technical Planning District: • Ensure students are offered a wide variety of programs • Act as fiscal agent for federal funding • Report student achievement/data • Guidance to member districts planning/implementation of CTE programs • How is CTE funded? • Federal • In 2008, Ohio received an estimated $45 million from Perkins Basic State Grant and $4 million from Tech Prep • Funds allocated throughout Ohio: • 79% to secondary, 21% to postsecondary • State • FY09 Foundation per student was $5,732 • Additional weighted (.57%) funding based on program enrollment

15. What is a CTE-26?

16. What is a CTE-26? An Application for Preliminary Approval to the Ohio Department of Education for a Career Technical Program/Workforce Development program. • Complete when: • A new program is started • Subject codes change for a program • ODE Transition may be available • Building has changed for a program • If you were not funded the prior year but want to offer the program for funding • Significant changes to a program • Moving to meet Tech Prep standards • Five-year program approval has expired • Program design must meet Administrative Rule criteria • Who should complete the CTE-26? • The person(s) who best understand the curriculum • Usually an administrator and teacher team

17. What is a CTE-26? Page One of the CTE-26 Application It is important for the EMIS Coordinator to have copies of all CTE-26/POS Applications.

18. What is a CTE-26? • Page 1 of the CTE-26 is used for: • Proper EMIS reporting of course elements • Subject Code • Course Type • Career Field • Career Pathway • Area of Concentration • Course Hours • Also can see what courses need to be correlated to the program • Proper EMIS reporting of Building/District information for the program • IRN • Contact information for district personnel • Tech Prep Information • Consortium ID for EMIS reporting

19. What is a CTE-26? • Page 2 of the CTE-26 includes: • CTE-26 assurances • District and CTPD Superintendent Signatures • Information of where/how to mail

20. What is a POS? • Not what you are thinking…. • Program of Study • Is a collaboration between the district, CTPD and college specified in the POS • Based on a career pathway identified as one of Ohio’s career fields • Identifies required/recommended/elective academic and technical coursework • Identifies articulated/dual enrollment credit opportunities for students • Identifies industry/state credential opportunities

21. What is a POS?

22. What is a POS? • The Program of Study is used: • To identify CTE College Credit courses • This element is important to the Performance Report • To identify elective, required courses • Contact information for reference • The Program of Study Assurance Page is used: • Agreed assurances and guidelines • Signatures of district, CTPD, college, and Tech Prep Consortium

23. What is the CTE-26 Approval Letter? • This is a communication from ODE as to the status of your CTE-26 Application. • May include: • Agreed changes to application • Approved Application number • ODE CTE Consultant contact information

24. What is the CTE-26 Approval Letter? Hint: Keep a copy with your CTE-26 Application/POS for future reference

25. CTE EMIS & DASL • Where/what are the CTE elements in DASL? • Any shortcuts? • What tools or resources should I use? • Where do I find information, or who do I get it from?

26. What are the CTE Elements in DASL? • Course Master CTE Elements • Hours of Instruction • Use CTE-26 to determine • EMIS Location IRN • Used for Satellite Bldg IRN • EMIS Subject Code • Use CTE-26 to determine or EMIS Manual, Appendix C • EMIS Subject Area for Credit • Use CTE-26 to determine or EMIS Manual, Appendix C • CORE Subject Area • Your home districts will love you if you mark for all classes… • CTE College Credit • Use POS to determine • Curriculum Type • Use CTE-26 to determine • Delivery Method • Most usually FF (Face to Face) • Student Population • Most usually RG (Regular)

27. What are the CTE Elements in DASL? • Student Memberships/CTSO (Program Codes) • Career Technical Student Organization • Examples: • BPA – Business Professionals of America • FFA – formerly Future Farmers of America • Skills USA – formerly VICA • Enter this information at the student level in DASL • Home  » SIS  » Student  » Edit Memberships • Select correct membership code from drop down list • Information on student Program Codes • EMIS Manual, Appendix E, pgs. 14 – 16 • EMIS Manual, Chapter Two, Student Program Record (GQ) • Record is reported in EMIS at “K” and “N”

28. Student Memberships/CTSO

29. Student Memberships/CTSO • Single Parent (Performance Indicator) • Report this element for any student who is participating in a Career Technical program and is: • Married parent - male or female • Single parent - male or female • Single pregnant student • Reported at the student level • Home  » SIS  » Student  » Edit Memberships • Select correct membership code from drop down list • Use program code 305010 – CTE Single Parent Subgroup • Record is reported in EMIS at “K” and “N” • Additional information can be found: • FY11 EMIS Manual, Appendix E, pg. 15 • FY 2011 CTE EMIS Manual, Section 3

30. Career Technical Program Codes Student Program Code Oct (K) Yearend (N) • Career Assessment 305003 √ • Work Experience & Career Exploration Program (WECEP) 305007 √ √ • Jobs for Ohio’s Graduates (JOG) 305008 √ √ • CTE Single Parent Subgroup 305010 √ √ • Business Professional of America (BPA) 410001 √ • DECA 410002 √ • FFA 410003 √ • Family, Career and Community Leaders of America (FCCLA) 410004 √ • Technology Student Association (TSA) 410005 √ • SkillsUSA410006 √ • Future Educators of America (FEA) 410007 √

31. What are the CTE Elements in DASL? • DASL has two new fields to replace the Concentrator element • CTE Program Area • CTE Program of Concentration • Two dropdowns added to FN Tab at student level • One to select the area of concentration • Once CTE Program Area is selected, program list is populated with only the codes available for the CTE Program of Concentration • Record is reported in EMIS at Year End (N) • UNCLEMIS – Student Verification • New checks for Tech Prep Completer value • If value = “Y” and Concentrator = “**”, “Student cannot be completer if not a concentrator”

32. What are the CTE Elements in DASL? • CTE Program Area (NEW) • New Terminology for 2011 • Program Area Definition: • The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator. • Concentrator Definition: • A student who has completed a minimum of 50% of the high school credits allowed for a single career and technical education (CTE) workforce development program, and has enrolled for additional credit at the secondary level. • Tools to utilize: • CTE-26, page 1, Career Field • EMIS Manual, Chapter 2, pgs. 88 – 91 • EMIS Manual, Chapter 4, pgs 26 – 30 • FY11 Career Technical (CTE) Technical Assessment System Matrix • FY11 CTE Secondary Workforce Development Career Field, CTE/Tech Prep Program, CTE Subject – Crosswalk document

33. Where are the CTE Elements in DASL?

34. What are the CTE Elements in DASL? • CTE Program of Concentration (NEW) • New Terminology for 2011 • Program of Concentration Definition: • The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator. • Concentrator Definition: • A student who has completed a minimum of 50% of the high school credits allowed for a single career and technical education (CTE) workforce development program, and has enrolled for additional credit at the secondary level. • Tools to utilize: • CTE-26, page 1, Career Pathway • EMIS Manual, Chapter 2, pgs. 88 – 91 • EMIS Manual, Chapter 4, pgs 26 – 30 • FY11 Career Technical (CTE) Technical Assessment System Matrix • FY11 CTE Secondary Workforce Development Career Field, CTE/Tech Prep Program, CTE Subject – Crosswalk document

35. Where are the CTE Elements in DASL?

36. Shortcut • Updated Functionality of CTE Management Page • You can update CTE Program Area and CTE Program of Concentration by course • In DASL “Go To” box, type CTAE, the update screen will load allowing you to update these fields • Select the instructor • Select the course • Select the CTE Program Area • Select the Program of Concentration • Select the Check All box, or individual students • Click UPDATE to mark the students

37. ShortcutWhere are the CTE Elements in DASL?

38. Where are the CTE Elements in DASL? • Tech Prep Completer Element on FN Tab • New for FY11 • Indicates a student completed a Tech Prep Program • Element is reported at Yearend only • Option “N” may be used for students who are enrolled in a Tech Prep program but have not met the completer requirements. • You must select the CTE Area of Concentration and CTE Program of Concentration before marking this field

39. Where are the CTE Elements in DASL?

40. What are the CTE Elements in DASL? • Definition of a Tech Prep Completer • Complete the secondary part of the Program of Study. • Earning a proficient level defined minimally as a “C” or better in technical coursework that includes the approved Ohio Career Field Technical Content Standards; • And meeting the Ohio graduation requirements as defined by the Ohio Core legislation. • Complete coursework eligible for articulated credit as determined by the postsecondary institution and defined in the signed articulation agreement. Minimum standard for eligibility is a “C.” • Complete applicable technical assessments. • Successfully pass applicable Ohio Technical Competency Assessment; and/or • A state-recognized industry assessment

41. What are the CTE Elements in DASL? • Definition of a Tech Prep Completer – con’t • Complete a postsecondary-approved assessment indicating the student is college ready in English and mathematics. ACT/SAT or COMPASS/Accuplacer may be considered as an indicator for college placement. These scores reflect a minimum benchmark of readiness for the first college-level course in English or mathematics. The ACT/COMPASS benchmarks are: • English • ACT of 18 or higher (or an equivalent SAT) • COMPASS of 69 or higher • Mathematics • ACT of 22 or higher for Algebra (or an equivalent SAT) • COMPASS of 65 or higher

42. What are the CTE Elements in DASL? • How do I find out who is a Tech Prep Completer? • Guidance Office • Program Supervisor • Program Instructor • Program Transmittal Forms for Postsecondary partnership • NEW EMIS ELEMENT • CTE Tech Prep Consortium Mapping Record (DC) • Not part of mapping classes • Reported at Year End “N”, used to match each Tech Prep Program with the Tech Prep Consortium for that individual program • Use CTE 26/POS to verify

43. What are the CTE Elements in DASL? • Technical Skill Attainment • This information is based on the accurate reporting of CTE Technical Assessments • The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators. • Testing is typically referred to as WebXam, tests are administered through Ohio State University • Test results are uploaded from OSU to your ITC, ITC downloads results to your database – it is your responsibility to verify • Reported in Year End and March • Information about this element can be found: • FY 2011 Career-Technical (CTE) Technical Assessment System Matrix • FY11 EMIS Manual, Chapter 2, pgs. 135 – 141 • FY 2011 CTE EMIS Manual, Section 3

44. What are the CTE Elements in DASL? • This element is reported in DASL at: • Home>>SIS>>Student>>Assessment>>CTE Student Assessment

45. What are the CTE Elements in DASL? • Technical Skill Attainment • This information is based on the accurate reporting of CTE Technical Assessments • The CTE Industry Assessment Record (GU) are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program. • May be reported during N or D. • Reference information may be found: • EMIS FY11 Manual, pgs. 141 - 144 • FY 2011 Career Technical Education (CTE) Technical Assessments Matrix • FY 2011 CTE EMIS Manual, Section 3

46. What are the CTE Elements in DASL? • This element is reported in DASL at: • Home »SIS » Student» Assessment» CTE Industry Assessment

47. What are the CTE Elements in DASL? • Mapped Local Classroom Record (CM) • This process should be used when: • Only used for CTE classes • One instructor teaches same students • Classes must have same: Subject Code Employee Id Curriculum Delivery Method Educational Option Student Population • Only Semester or Year classes are eligible for mapping • Types of Mapping • Map two classes from same semester • Map first and second semester classes together • Combination mapping

48. What are the CTE Elements in DASL? • Types of Mapping • Combination Mapping • necessary to combine two first semester classes into one class, also combine two second semester classes into one class, and then map the combined classes into a single all year class

49. Where are the CTE Elements in DASL? • Mapped Local Classroom is found in DASL at: • Home  » EMIS  » Maintenance

50. Where are the CTE Elements in DASL?