NWOCA Fall EMIS Update Meeting October 3, 2007

1. NWOCA Fall EMIS Update MeetingOctober 3, 2007 FY’08 EMIS Changes Orig. Presentation by: Roger Holbrook Office of Information Policy and Management During the Fall OEDSA Conference

2. Autism Scholarship • Added new Student Status • Z – Autism Scholarship Program Participant • Reported by resident district • Deleted Program Code: • 212100 – Student is participating in the Autism Scholarship Program

4. Admission Reason Admission Reason will now be required to be reported in EMIS • It is already on the Student Demographic record • Tied to admission date • Will only change when admission date changes • Reported for all students

5. Admission Reason Codes

7. Non-Attending Reason • Deleted: • 5 – Home Work • Added: • 8 – Medical or Dental Appointment • 9 – College Visitation

8. Special Education Record • Allow Special Ed Records from prior school years to be reported for newly enrolled student

9. Special Education Record – Continued • Preschool students evaluated but found ineligible for special education services • Resident districts are to enroll these preschool students using the date of the Evaluation Team Report Date (ETR) for both the admission and withdrawal date.

10. Special Education Record – Continued • October Reporting • Report events From 6/1 through December 1 • Will be required for February Reporting • Report events 6/1 through 2/8 (Friday of State “Official” Count Week) • Will be used in the Special Ed Weighted Funding calculation • Allow Special Ed Records from prior school years to be reported for newly enrolled student

12. February Reporting • 210xxx Program Codes will not need to be reported for February • Report all CTE courses that the student is taking that are in session during the February Count Week. Reporting for all other CTE courses for the student is optional. • Community Schools will not report the Building General Information – February record

13. Summer Graduates • If a summer graduate because of passage of graduation test • The test administration date can be used for the diploma and withdrawal dates • OGT summer tests results must be reported during October reporting period (summer graduates only) • If OGT Graduation Alternative used • Report element during October Reporting period

14. Preschool ECO Assessment • New Preschool Assessment record: • ECO (Early Childhood Outcome) • Report two assessments per year • October and Yearend reporting periods • 3 records per student per reporting period: • E – Positive Social-Emotional Skills • K – Acquiring and Using Knowledge and Skills • T – Taking Appropriate Action to Meet Needs

15. Preschool ECO Assessment

17. Ohio Test of English Language Acquisition (OTELA) • Deleted: • Composite Scaled Score • Added: • Composite Performance Level

18. Testing – Reporting Rules • Report a test record if a student is enrolled in your district at any point during the testing window • If student is not in your district during administration window – do not report • Deleted “NRE” Required Test Type • Use “MOV” if student enters district at the end of the administration window

19. Intent to Become Properly Certified • Intent to be certified rescinded • Deleted “Intent to Become Properly Certified” element on the Course Master Record • Deleted option “2 – Declared intent to become licensed under HB 196” from the Certificate/License Application element

20. Ohio Core – Course Credit Earned • Added to the Student Course record: • High School Credit Earned • Y/N element

21. Ohio Core - Student Transfer Course • New Record • For reporting high school course credit earned by a student but not reported or incorrect in EMIS • Non Ohio Public School System Transfers • Transfers – Courses not reported or reported different than accepted • Summer school courses where high school credit was earned • Correction for previously reported credit

22. Ohio Core - Student Transfer Course - Continued • Reported during Yearend • If summer school courses, reported the following yearend • Since this is the first year, only reported for students enrolled during the 2007-2008 school year

23. Ohio Core - Student Transfer Course - Continued • Will report by student: • Subject Code • High School Credit • Subject Area for Credit • Fiscal Year Credit Earned • Credit Source • Credit Transferred from – District IRN

24. FY2008 EMIS Changes – Other • Deleted: • District IRN – Previous School Year element • Reported by Community schools only • Student Attendance record • Violent Criminal Offense element • Building General Information – Yearend record

25. CTE Changes • Deleted the Career Passport element • Deleted the CTE Workforce Development Program Completer element • CTE Concentrator • Adjust the Definition: • Designates if a student has completed a minimum of 50% of the high school credits allowed for a single career-technical education (CTE) workforce development program and has enrolled for additional credit in the same CTE program.

26. CTE Changes – Follow-up Record • Removed Completer from the title of the CTE Workforce Development Follow-up Record • Deleted the CTE Workforce Development Program Completer element • Deleted the CTE Follow-Up Status element

27. CTE Changes – Follow-up Record - Continued • Added the following elements: • Apprenticeship • Employed Placement • Military Placement • Post Secondary Education or Advanced Training • Other Follow-Up Status • Diploma • Student Earned Certificate/License

28. CTE Changes – Follow-up Record - Continued • Added the following elements: • Fiscal Year of LCC-1 • Fiscal Year of LCC-2 • Fiscal Year of LCC-3 • Fiscal Year of LCC-4 • Fiscal Year of LCC-5

29. CTE Industry Assessment • Added new Industry Assessment record • Will report: • What assessment student took • Pass or did not pass • Will report during March (D) reporting period OR If known can be reported during yearend if student is still being reported

30. Questions?