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Membership Activities

Membership Activities. Darrel Chong Vice Chair, Membership Activities Chair, Membership Development 1 March 2014 Kuching, Malaysia. The membership activities committee is structured to support members’ lifecycle. Members’ Lifecycle Supported. SAC (Om, Pasan). YP (GOLD) (Open). MD

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Membership Activities

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  1. Membership Activities Darrel Chong Vice Chair, Membership Activities Chair, Membership Development 1 March 2014 Kuching, Malaysia

  2. The membership activities committee is structured to support members’ lifecycle Members’ Lifecycle Supported SAC (Om, Pasan) YP (GOLD) (Open) MD (Darrel) LM (Kunio) WIE (Takako) IBSC (Michael) SC Support (Elmer) Awards (Kukjin)

  3. Membership Activities’ overarching objectivesPUSH – PULL - IMPROVE • PUSH: Create awareness of the IEEE’s values to members • PULL: Regularly engage our members so that we listen and understand their needs. • IMPROVE: Identify our gaps and seek proactive ways to enhance our members’ experience

  4. Section health is extremely important. You are our frontline leaders. As of 31 Dec 2013 for Region 10 • 57 Sections (0 formed in 2013) • 18 Sub-sections (1 formed in 2013) • 6 Councils (0 formed in 2013) • 542 Chapters (37 formed, 10 Dissolved in 2013) • 1,070 Student branches (112 formed in 2013) • 291 Student branch chapters (89 formed in 2013) • 27 GOLD Affinity groups (0 formed, 1 Dissolved in 2013) • 25 WIE Affinity groups (0 formed, 1 dissolved in 2013) • 5 Life Member Affinity group (0 formed in 2013)

  5. R10 Membership grew above global average in 2013 • Higher grade R10 +1,400 vs. Total (2,000) • GSM R10 +2,400 vs. Total +2,000 • Student R10 + 1,500 vs. Total +2,300

  6. R10 Young Professionals (GOLD) grew at 10.8% … above global average

  7. R10 WIE grew at 19.7% … above global average

  8. Ranking countries by higher-grade membership. India, Japan, China, Australia are among the top 10.

  9. Benefits of IEEE Membership – find out by country, by member-cycle! You will see six categories of benefits ! http://www.ieee.org/membership_services/membership/benefits/index.html

  10. Members from 21 countries in R10 are eligible for e-membership The e-Membership option is available to new and renewing members who reside in countries where the per capita Gross Domestic Product (GDP) does not exceed US$15,000 (per United Nations Guidelines). Annual base dues with e-Membership are just US$50*. • Bangladesh • Bhutan • Cambodia • China • North Korea • Fiji • India • Indonesia • Laos People’s Democratic Republic • Malaysia • Maldives • Mongolia • Myanmar • Nepal • Pakistan • Papua New Guinea • Philippines • Sri Lanka • Thailand • Timor-Leste • Vietnam *IEEE membership dues also carry a regional activities assessment based on your country, and can be US$4, US$5 or US$13 additional depending on where you live. This assessment is the same whether you choose electronic or traditional membership

  11. Senior Member Elevation Why the Senior Member Initiative: The higher the grade, the more likely members retain their membership, and also volunteer.

  12. R10 Membership Activities offers 26 grants, awards & recognition, and contests to R10 sections and members - on top of the HQ-level activities.

  13. IEEE Web Resources Join IEEE membership: www.ieee.org/join Renew IEEE membership: www.ieee.org/renew Welcome to IEEE for New Member: www.ieee.org/start Benefits of IEEE membership: www.ieee.org/membership_services/membership/benefits/index.html Member Grade Elevation: www.ieee.org/membership_services/membership/grade_elevation.html Senior Member Elevation: www.ieee.org/membership_services/membership/senior/index.html 2013 IEEE Membership & Society Membership Dues: www.ieee.org/membership_services/membership/join/join_dues.html Memberships & Subscriptions Catalog:http://www.ieee.org/membership-catalog/index.html?N=0e-Membership:http://www.ieee.org/membership_services/membership/join/emember.html IEEE Society Memberships (list of IEEE Societies with links to each site): www.ieee.org/membership_services/membership/societies/society_memberships.html Societies/Communities: www.ieee.org/societies_communities/index.html#sect1 Membership & Services: http://www.ieee.org/membership_services/index.html Education & Careers: http://www.ieee.org/education_careers/index.html

  14. IEEE Web Resources - Continued IEEE Contact Center: www.ieee.org/contactcenter IEEE Support Center Home: https://supportcenter.ieee.org/ IEEE Master Brand and Logos: http://www.ieee.org/about/toolkit/masterbrand/index.html IEEE Brand Toolkit: www.ieee.org/about/toolkit/index.html Center for Leadership Excellence: http://www.ieee.org/societies_communities/geo_activities/officer_training/quick_start.html Resources for Geographic Unit Officers: www.ieee.org/societies_communities/geo_activities/resources/index.html?WT.mc_id=soc_guo Resources for Volunteers: http://www.ieee.org/about/volunteers/index.html?WT.mc_id=rfm_vol About IEEE: http://www.ieee.org/about/index.html Student Competitions: http://www.ieee.org/membership_services/membership/students/competitions/index.html MGA is transitioning the SCOOP newsletter to MGA News Web page http://www.ieee.org/societies_communities/geo_activities/mga_news.html MD Web Portal: www.ieee.org/md MD Kit Order Form: www.ieee.org/md SAMIEEE/Analytics Tool: www.ieee.org/samieee

  15. R10 Annual General Meeting Name: Takako Hashimoto, Coordinator Committee: 2013-2014 R10 Women In Engineering 1-2 March 2014 Kuching, Malaysia

  16. R10 WIE membership is growing smoothly! R10 Taipei Section WIE was formed. Kansai Section WIEwill be formed soon. Xi’an Section has started forming WIE 17 02/20/13

  17. Sections do not have Section WIE AGs • New Zealand Central • New Zealand North • New Zealand South • Northern Australia • Republic of Philippines • Sendai, Shikoku • Shinetsu • SriLanka • Taegu • Tokyo • Uttar Pradesh • Vietnam • Wuhan • Xian • Australia Council • Australian Capital Territory • Beijing • Chengdu • Daejeon • Fukuoka • Harbin • Hiroshima • Karachi • Kwangju • Macau • Nagoya Please promote WIE AG(s) formation in your Section! Still 26 sections do not have Section WIE

  18. R10 WIE support Fund • Basic Policy • So far, R10 WIE supported WIE Section/SB AGs directly by selecting projects sent by them • R10 would like to support SECTIONS so that SECTIONS can promote WIE activities more comprehensively and strategically • We call for project proposals from SECTIONs. Namely, project proposers should be SECTIONs Please lead WIE activities in your SECTION!

  19. 2014 IEEE Asia-Pacific Committee Meeting Name: Om Perkash & Pasan Pethiyagode Committee: Student Activities Committee March 1, 2014 Kuching, Malaysia

  20. ATT: SECTION CHAIRS • Please fill the Student Activities Information form on your desk. RSAC and RSR information will help us communicate better with your Section SAC team • We will collect it back from you during lunch break. Thanks. R10 Student Activities Committee

  21. Student Activities Committee • Project / Task Measurable • Project 1 • Number of inputs • Quality of submissions/winners • Recognition and feedback of new ventures • New website to support these initiatives and provide information in innovative way • Project 2 • Number of GSMs/STMs • Number/quality of coordinated IEEE student events • Amount of information exchanged through the framework • Online survey of student members regarding understanding of/satisfaction to IEEE • Project 3 • Number of student branches re-activated • Number of new student members joined • Number of years SB continued to remain active • Measure retention rate over 3 years span Committee Structure Chair: Om Perkash Members: Pasan Pethiyagode, Prof. Takao Onoye, Arjun Pillai, Arjun Narain, ManZhang, Esther Ling, Sai Ram Objectives Understand the needs of student members in region and create student activities to engage them for better future Increase student membership in growing countries and collaborate with GOLD for successful transition of students Increase interaction between Region to Sections ad Sections to Student branches Projects / Tasks Coordinate regular award/recognition activities Establish sub-region wide student networks and provide platform to student members in order to increase the collaboration between Region->Section, Section->SBs, SBs -> Students / volunteers Re-activate and Re-engage student branches who are inactive to encounter the problem of student retention and inactive student branches. • Budget • Project 1: $3,500 • Project 2: $3,000 • Project 3: $2,000 • Travel Expense: $6,500 (RSAC$3,500+RSR$3,000) • Total Proposed Budget: $15,000 (RSAC+RSR) • Timeline • Project 1: Completion by December 2014 • Project 2: Completion by December 2014 • Project 3: Completion by December 2014

  22. Student Membership Statistics (Jan 2014) • 2014 January R10 Total Membership: 115,337 • 54,540 (47.28%) are Students ---- 2.28% increase! • In 2013: 48,153 (45%) were Students • 54,540 Total Student membership • 16,581 GSM members • 37, 959 Student members • 126, 541 Global Student Membership • 54,540 (43%) are in R10 • 2013: 41% . • 29% is the Global Average of Students in Regions • 22% in 2013

  23. Student Branches Statistics (Dec 2013) • 2,516 Global Student Branches • 1059 (42%) Student Branches belongs to R10 • In 2013: 949 Student Branches (40%) belongs to R10 • 400+ Student Branches have <10 members • 200+ Student Branches have 0 members We need help. Please attend Student Retention Workshop tomorrow to know how to counter this issue!

  24. A few Questions? • Fact: We have approximately 50% student members. • What percentage of Section budget you spent on students? • How many executive committee members you have in your Section? • SAC? • SSR? • Student members are future of your Section. Please support the student activities in your Section

  25. Appendices: Project 1 – Regular activities • Project description: Regular award/competition activities • How does this project help you meet your committee’s objectives?: Keep attracting attentions of student members as well as encouraging inputs to MGA level awards/competitions. • Budget breakdown • Website competition& Exemplary SB $1,300 • Outstanding branch counselor award $ 300 • Operational expenses & web-domain $ 400 • IEEE Blog, Tweet & Video Contest $1,000 • GOLD/WIE collaborative initiatives $ 500 • Project Milestones leading to completion: • Competition due dates (Mar) • Detailed collaborative ventures planning (Mar) • OBC due date (Sept) • New project execution (Nov) • Wrap-up (Dec)

  26. Appendices: Project 2 – Student Networks • Project description: GINI project completed it’s 5 years and activities initiated by GINI are now integrated into Student Activities by leveraging student networks. These student networks report to Sections / Council. • How does this project help you meet your committee’s objectives?: Bottom-up network construction fits student activities including better understanding of IEEE membership value as well as recruiting new members. • Budget breakdown: • Section / Council (country) level congress support $2,000 • New projects to engage students and benefit Section $1,000 • Only Section supported activities will be supported • Project Milestones leading to completion: • Detailed plan in each sub-region (April) • Selection of new sections (April) • Events coordinated (Nov), • Wrap-up and survey (Dec)

  27. Appendices: Project 3 – Re-activating SBs and Increase Student Retention • Project description: IEEE Region 10 has the highest number of inactive student branches among all the regions and also highest number of students not renewing their membership (retention). • How does this project help you meet your committee’s objectives?: This project will focus on conducting activities to counter this problem directly. Supporting Student branches financially (in collaboration with Sections) will kick start and we will check if the model is working • Budget breakdown: • Support 10 student branches financially in different Sections $2,000 • Project Milestones leading to completion: • Identify potential student branches with Section (April) • Award some conditional money (Jun) • Provide on-going support and guidance (July), • Monitor progress (Dec)

  28. Comparative Retention Rates Through January ‘14 … • Through the month of January, 23,386 of 94,041 student members had not renewed their membership • Student member retention is running behind last year by 1.3% • Graduate student retention is running behind by 9.6%

  29. Region 10 Student Membership Performance - through end of January 2014 Top 10 Student Recruitment Top 10 Student Retention Bottom 10 Stu Recruitment Bottom 10 Student Retention

  30. IEEE ResumeLab – An Added benefit for IEEE members specially students • An online resource to that allows IEEE members to develop a resume or CV • Numerous resume templates available. • Members can also perform mock interviews using over 900 potential interview questions • develop letters, portfolios, and skills assessments to use during the interview process • information developed on IEEE ResumeLab is easily shared with potential employers, mentors, or colleagues via a personalized Web site. • Benefits: • Resume or curriculum vitae (CV) • Letters and Portfolio • Skills assessment and Mock interview • Video resume

  31. IEEE ResumeLab – An Added benefit for IEEE members specially students

  32. Thank you and we look forward to speak to you at Poster Session!

  33. R10 Young Professionals (GOLD)3 Minutes Expresso 1 March 2013-2014 Kuching, Malaysia

  34. Young Professionals (GOLD) - 2013 updates and programs in 2014 • The new Region 10 GOLD website launched (http://www.r10gold.org) • The Clustering Project runs successfully to enable section GOLD vibrancy • R10 continues to support worthy GOLD initiatives. Grants awarded to 17 proposals out of the 23 proposals submitted. • Region 10 GOLD Individual Award 2013 was awarded to Mr. Deepu John from IEEE Singapore GOLD Affinity Group • Efforts to establish GOLD AG continues – Thailand / Vietnam • IEEE Tokyo GOLD Affinity Group bagged the new Region 10 GOLD Affinity Group Award . • Five out of six IEEE MGA GOLD Achievement Award 2013 were bagged by R10 • IEEE Region 10 S|G|W Congress, 2013 is a success.

  35. R10 Life Members3 Minutes Expresso Kunio Tada R10 Life Members Coordinator, 2013-2014 1 March 2014 Kuching, Sarawak, Malaysia

  36. Life Members Activities • In Region 10, 732 Life Members (54% of total 1353 LMs) are affiliated with 5 existing LMAGs. • These LMAGs (New South Wales, Bombay, Tokyo, South Australia, Kansai, in forming order) are as a whole active enough. • Sections are encouraged to form LMAG. Victorian Section and Nagoya Section are very much interested in forming LMAG. • It is important to encourage elderly members to obtain Life Members Status in the future.

  37. R10 Awards3 Minutes Expresso Kukjin Chun, R10 Awards Chair, 2013-2014 1 March 2014 Kuching, Malaysia

  38. 39 Award & Recognition Committee • Objectives • Recognize sections and volunteers for contribution to IEEE by granting awards • Promote sections for further enhancement in membership and activities • Committee Members • Kukjin Chun(Chair) • Takatoshi Minami • Darrel Chong • Deepak Mathur • Zia Ahmed • Elmer Dadios

  39. 2013 R10 Awards • 2012 R10 Distinguished Large Section Award • Hong Kong Section • 2012 R10 Distinguished Small Section Award • Kharagpur Section • 2013 R10 Outstanding Volunteer Award • Peter Howard Over (New Zealand North Section) • Ohno Eiichi (Tokyo Section) • Sanjib Kumar Panda (Singapore Section) • Arup Dasgupta (Gujarat Section) • Sasi P M (Kerala Section)

  40. 2013 MGA Awards • 2013 MGA Larry K. Wilson Transnational Award • Mini Thomas (Delhi Section) • 2013 MGA Leadership Award • Darrel Chong (Singapore Section) • 2013 MGA Achievement Award • Sateesh Babu (Kerala Section) • Eiichi Ohno (Tokyo Section) • Sampathkumar Veeraraghavan (Madras Section) • 2013 MGA GOLD Achievement Award • Rayees Amar Nishad (Kerala Section) • Manjunath Iyer (Bangalore Section) • Ajin Baby (Kerala Section) • Muhammad Maroof Raza (Lahore Section) • Josheel Pranlal (New Zealand North Section)

  41. R10 Distinguished Section Awards • Evaluation guide (Total 105 points) : • 15 Membership Growth/Retention • 10 Affinity Group(GOLD, WIE, LM) Activity • 10 Chapter Activity(new C/Maintenance 5, Chapter activity 5) • 10 Students Activity(SB activities 5, new SB/Maintenance 5) • 10 Awards received by section/volunteers of section • 7 Continuing Education Activity • 8 Technical Activity(DLP, Seminar) • 7 Industry Relations(Membership Growth, Activity) • 8 Humanitarian Technology Activity • 10 Special events/projects • 10 Communication Activity (Newsletter 5, website 5)

  42. 43 2014 Projects & Activities • R10 Distinguished Large/Medium/Small Section Awards • New Medium Section Award for 501 ~ 1500 membership • Selection based on review of section report • Notification of result :June 30, 2014 • USD 1,000 Cash Prize with wonderful certificate • R10 Outstanding Volunteer Award • Recognition of R10 volunteers with outstanding contribution • Call for nomination : June 1, 2014 • Deadline of nomination : August 31, 2014 • Notification of result : November 30, 2014

  43. R10 Annual General Meeting Name: Elmer P. Dadios Committee: Section and Chapter 1-2 March 2014 Kutching, Malaysia

  44. SECTION/CHAPTER Committee 2014 Work Plan Committee Structure Chair : Elmer P. Dadios 2. Members : Darrel Chong, Kukjin Chun, Michael Ong, Takako Hashimoto, Objectives Monitor and police the activities of the sections/chapters. • Project / Task Measurable • At least 2 sections/chapters activities evaluated. • At Least 2 Major activities conducted. That is during TENCON and TENSYM 2014. • Quality of activities conducted. • Feedback from participants to measure impact. Projects / Tasks Performance evaluation and monitoring of the Section/Chapter operations and conduct leadership and membership development workshops. • Timeline • Activity 1: Completion by April 2014 • Activity 2: Completion by October 2014

  45. Thank you for your attention

  46. R10 IBSC 3 Minutes Expresso Michael Ong, R10 IBSC Chair, 2013- 2014 1 March 2014 Kuching, Malaysia

  47. IBSC Activities 2013 highlights: • IEEE R10 IB&SC Section Survey – completed • To work with the Sections to identify the local benefit schemes, to improve upon them if necessary, and to recommend new benefit schemes that are of interests to the members. • The winners are: • Singapore Section: the most innovative and excellent local benefit schemes • Kerala Section: the best proposals for local benefit scheme. • IEEE R10 IB&SC Member Survey – completed • To find out from its members the types of benefits and services that they would like to have in their Sections. Four winners were identified. 2014 proposed activities: • Identify and recommend 3-4 proposals to be implemented by Sections schemes with limited financial support from R10. • Propose and implement 2-3 family/lifestyles benefits such as discounts to Singapore Science Centre, Singapore Museums, Singapore Zoo, Jurong Bird Park, Night Safari, Gardens by the Bay, and etc. Corporate rates are available for IEEE members at the Park Avenue Rochester, Singapore for all IEEE members.

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